Scope
Reference
DN805727
Description
Hard Facilities Management Services
Southwark council is undertaking Preliminary Market Engagement (PME) to inform the development of its upcoming procurement for Hard Facilities Management (Hard FM) services across its operational estate.
This engagement aims to understand current market capability, delivery models, innovation opportunities and commercial considerations to support the design of a proportionate and competitive procurement procedure under the Procurement Act 2023.
This notice does not formally commence a procurement process. Participation in PME is voluntary and will not confer any advantage or disadvantage in any future tender.
Scope of the Requirement
The council intends to procure a Hard FM service covering (indicative scope):
• Statutory inspection, testing, and compliance
• Planned preventative maintenance (PPM) aligned to SFG20
• Reactive maintenance
• Asset management and lifecycle planning
• Engineering services across mechanical, electrical and building fabric
• CAFM system integration and reporting
• Social Value
The final scope may be refined following PME.
Total value (estimated)
- £35,000,000 excluding VAT
- £42,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2027 to 31 March 2032
- Possible extension to 31 March 2034
- 7 years
Main procurement category
Services
CPV classifications
- 79993000 - Building and facilities management services
Contract locations
- UKI44 - Lewisham and Southwark
Engagement
Engagement deadline
2 March 2026
Engagement process description
Proposed Procurement Approach
The council anticipates using a two stage Competitive Flexible Procedure under the Procurement Act 2023. This will include:
• Stage 1: Conditions of Participation (selection stage)
• Stage 2: Full tender stage with detailed technical and commercial evaluation
Preliminary Market Engagement (PME) feedback will help shape the specification, KPIs, commercial model, and procurement structure.
PME Activities
The council intends to undertake the following engagement activities:
• Supplier questionnaire - response by 12:00 noon on 02/03/2026
• Supplier briefing session - 12:00-13:00 on 24/02/2026
• One to one technical discussions (subject to demand) 25 and 26/02/2026
All suppliers will receive the same core information. Insights gathered will be anonymised and used solely to inform the procurement design.
How to Participate
Suppliers interested in participating in PME should register their interest via:
https://procontract.due-north.com/
Upon registration, suppliers will receive:
• PME briefing document containing a Supplier questionnaire to complete and return and details of a scheduled engagement briefing session
All communication regarding this PME must be submitted through the Council’s e tendering portal, ProActis: https://procontract.due-north.com/
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
20 April 2026
Contracting authority
London Borough of Southwark
- Public Procurement Organisation Number: PXTW-7647-VDLV
Southwark Council
London
SE1 2QH
United Kingdom
Contact name: Russell Burnaby
Telephone: 020 7525 5000
Email: cfmtransformation@southwark.gov.uk
Website: http://www.southwark.gov.uk
Region: UKI44 - Lewisham and Southwark
Organisation type: Public authority - sub-central government