Section one: Contracting authority
one.1) Name and addresses
The Royal Borough of Windsor and Maidenhead Council
Town Hall,St Ives Road
MAIDENHEAD
SL61RF
Contact
RBWM Procurement
Country
United Kingdom
NUTS code
UKJ11 - Berkshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://public.bravosolution.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://public.bravosolution.co.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Highway Services
Reference number
Project Ref 848
two.1.2) Main CPV code
- 63712200 - Highway operation services
two.1.3) Type of contract
Services
two.1.4) Short description
RBWM (Client) has a statutory duty to manage and maintain the (public) highway network within the Borough of Windsor and Maidenhead.
This Highway Services Contract is divided into 4 Lots.
• Lot 1 Highway Maintenance and Capital Works
• Lot 2 Street Cleansing
• Lot 3 Highway, Transport and Bridge Professional Services
• Lot 4 Traffic Signals and ITS Maintenance
Bidders can apply for individual Lots but cannot apply for Lot 1 and Lot 3 together as RBWM wishes to maintain these as the separate services.
The suite of Contract documents (as included in the ITT) has been produced in line with NEC 4 Term Service Contract and the Engineering and Construction Contract.
The Contracts (awarded as a result of this procurement) are designed to create collaborative and efficient working practices with intention for all Lot service providers to be able to work in partnership to provide best practice, value for money and sustainable services.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for one lot only
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Bidders can apply for individual Lots. Bidder can not apply for Lot 1 and Lot 3 together as RBWM wishes to keep these services separate.
two.2) Description
two.2.1) Title
Lot 1_ Highway Maintenance and Capital Works
Lot No
1
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 63712200 - Highway operation services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
The area under responsibility of Royal Borough of Windsor and Maidenhead
two.2.4) Description of the procurement
Lot 1 Highway Maintenance and Capital Works is the core reactive, routine, and planned highway maintenance services and will include, however not restricted to, the following activities:
• Coordination and programme of highway repairs including.
- Routine and minor planned maintenance of carriageways and footways (including machine laid patching).
- Routine, reactive and minor planned maintenance of structures (including M&E).
- Routine, reactive and minor planned maintenance of highway signs, including cleaning.
- Routine and cyclical programme of works including gully clearance.
- Minor and major project works capital and revenue.
• General civil engineering projects including cycleways, footway maintenance, drainage infrastructure and safety barriers and integrated transport schemes.
• Responding to highway incident, emergency or safety defects following customer reports including structures.
• Emergency response 24/7 including on-call availability.
• High friction surfacing, lining and other surface treatments (including replacement of markings as appropriate.
• Routine, reactive and planned maintenance of safety barriers.
• Winter service (including route planning provision of staff and vehicles).
• Drainage inspections and inspections for minor repairs/projects and works programming.
• Support for special events.
• Collaboration with all other service lot providers.
• Streetworks Permitting, including road closures, footpath closures, parking suspensions and works related to section 81 and other streetworks regulations.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £112,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
168
This contract is subject to renewal
Yes
Description of renewals
The initial duration is 7 years and there is an option for two extensions - first one of 4 years and second of 3 years
(7+4+3). The details are included in the ITT documents.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
How to Express an Interest in This Tender- ref ITT 1844
Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal https://public.bravosolution.co.uk/web/login.html and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password (please keep this secure).
For further guidance on how to register on The Public Sector Procurement Portal hosted by Bravo Solution you can watch the video available via the following link - http://www.screencast.com/t/o6NHgMNjnf?_ncp=1502113290076.897-1 Please note that despite the Bravo Advantage 16 branding the instructions and guidance in the video are correct and apply to the Public Sector Procurement Portal.
Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box.
Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk on 0800 069 8630 or email help@bravosolution.co.uk
two.2) Description
two.2.1) Title
Lot2_ Street Cleansing
Lot No
2
two.2.2) Additional CPV code(s)
- 50230000 - Repair, maintenance and associated services related to roads and other equipment
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Area under responsibility of Royal Borough of Windsor and Maidenhead
two.2.4) Description of the procurement
Lot 2 Street Cleansing service is a public realm and highway infrastructure cleansing service undertaking the following, but not limited to, activities:
• Reactive, planned cyclical road sweeping including highway infrastructure and public realm areas such as car parks, cycleways, pedestrianised areas.
• Highway litter bin emptying.
• Fly Tipping removal.
• Graffiti removal
• Public convenience management
• Customer related enquiries
• Collaboration with all other service lot providers.
• Support for special events
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £21,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
168
This contract is subject to renewal
Yes
Description of renewals
Initial duration is 7 years and there is an option to extend - first extension for 4 years and second for 3 years ( 7+4+3). The details are included in the ITT documents.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
How to Express an Interest in This Tender - ITT ref 1872
Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal https://public.bravosolution.co.uk/web/login.html and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password (please keep this secure).
For further guidance on how to register on The Public Sector Procurement Portal hosted by Bravo Solution you can watch the video available via the following link - http://www.screencast.com/t/o6NHgMNjnf?_ncp=1502113290076.897-1 Please note that despite the Bravo Advantage 16 branding the instructions and guidance in the video are correct and apply to the Public Sector Procurement Portal.
Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box.
Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk on 0800 069 8630 or email help@bravosolution.co.uk
two.2) Description
two.2.1) Title
Lot 3_ Highway, Transport and Bridge Professional Services
Lot No
3
two.2.2) Additional CPV code(s)
- 71320000 - Engineering design services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Area under responsibility of Royal Borough of Windsor and Maidenhead
two.2.4) Description of the procurement
Lot 3 Highway, Transport and Bridge Professional Service
Lot 3 Highway, Transport and Bridge Professional Services will provide technical support for a range of Client functions and services including but not limited to, the following:
• Bridge and structures inspections
• Technical support for structural emergency.
• Drainage investigation
• Annual capital programme including;
- Design and project management and contract governance.
- Drainage Schemes
- Highway Schemes
- Traffic and road safety schemes
- Major projects
- Related customer enquiries
• Highway asset management policy support
• Capital programme development.
• Asset data capture, including SCRIM and Scanner, condition surveys and data review.
• Collaboration with all other service lot providers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £5,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in days
168
This contract is subject to renewal
Yes
Description of renewals
Initial duration is 7 years and there is an option to extend - first extension for 4 years and second for 3 years ( 7+4+3). The details are included in the ITT documents.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Suppliers are not permitted to bid for Lot 1 and Lot 3 as RBWM wishes to maintain these Lots as separate services (Contracts).
How to Express an Interest in This Tender - ref ITT1873
Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal https://public.bravosolution.co.uk/web/login.html and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password (please keep this secure).
For further guidance on how to register on The Public Sector Procurement Portal hosted by Bravo Solution you can watch the video available via the following link - http://www.screencast.com/t/o6NHgMNjnf?_ncp=1502113290076.897-1 Please note that despite the Bravo Advantage 16 branding the instructions and guidance in the video are correct and apply to the Public Sector Procurement Portal.
Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box.
Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk on 0800 069 8630 or email help@bravosolution.co.uk
two.2) Description
two.2.1) Title
Lot 4_Traffic Signals and ITS Maintenance
Lot No
4
two.2.2) Additional CPV code(s)
- 34923000 - Road traffic-control equipment
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Area under responsibility of Royal Borough of Windsor and Maidenhead
two.2.4) Description of the procurement
Lot 4 Intelligent Traffic Systems (ITS) will be responsible for the maintenance and routine inspection of all ITS infrastructure including design, maintenance and delivery of Traffic systems and Client highway digital infrastructure.
Activities will include the following but not limited to;
• Annual routine maintenance including inspection of ITS infrastructure.
• Reactive Maintenance including fault and defect repair.
• Emergency response including 24/7 call out requirement.
• Data capture and recording of inspection and maintenance activity.
• Customer related enquiries.
• Maintenance and project design and delivery.
• Collaboration with all other service lot providers.
• Maintenance of VMS Signage, Rising Bollard and Anti-Terrorism assets.
• Support for special events.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £700,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
168
This contract is subject to renewal
Yes
Description of renewals
Initial duration is 7 years and there is an option to extend - first extension for 4 years and second for 3 years ( 7+4+3). The details are included in the ITT documents.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
How to Express an Interest in This Tender - ITT ref 1874
Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal https://public.bravosolution.co.uk/web/login.html and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password (please keep this secure).
For further guidance on how to register on The Public Sector Procurement Portal hosted by Bravo Solution you can watch the video available via the following link - http://www.screencast.com/t/o6NHgMNjnf?_ncp=1502113290076.897-1 Please note that despite the Bravo Advantage 16 branding the instructions and guidance in the video are correct and apply to the Public Sector Procurement Portal.
Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box.
Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk on 0800 069 8630 or email help@bravosolution.co.uk
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
All information and requirements are included in the ITT documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 July 2023
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
4 July 2023
Local time
3:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
Bidders can apply for individual Lots. Bidders are not permitted to apply for Lot 1 and Lot 3 together.
How to Express an Interest in This Tender (Ref Project 848)
Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal https://public.bravosolution.co.uk/web/login.html and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password (please keep this secure).
For further guidance on how to register on The Public Sector Procurement Portal hosted by Bravo Solution you can watch the video available via the following link - http://www.screencast.com/t/o6NHgMNjnf?_ncp=1502113290076.897-1 Please note that despite the Bravo Advantage 16 branding the instructions and guidance in the video are correct and apply to the Public Sector Procurement Portal.
Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box.
Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk on 0800 069 8630 or email help@bravosolution.co.uk
six.4) Procedures for review
six.4.1) Review body
Royal Borough of Windsor and Maidenhead
Maidenhead
Country
United Kingdom