Scope
Reference
EX26833
Description
Salisbury City Council (the Authority) are seeking a suitable supplier for the provision a a maintenance and repair service to cover the above list as well as undertake various smaller Pre-Planned Maintenance (PPM) works / services on their estate, including listed building, work offices and public spaces, as listed below:
- Planned and reactive maintenance, including:
- Provision of a 'one stop shop' for works and repairs
- Electrical, plumbing etc
- Footpaths
- Buildings (including listed buildings)
- Public conveniences
- Parks and Open Spaces
Total value (estimated)
- £3,200,000 excluding VAT
- £3,840,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2025 to 30 June 2028
- Possible extension to 30 June 2030
- 5 years
Description of possible extension:
There is 1 contract extension with a maximum duration of 2 years and 0 month, and a value ex VAT of £ 1,280,000
Main procurement category
Services
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKK15 - Wiltshire CC
Justification for not using lots
The use of lots will mean the contract management of multiple suppliers, which may pose risk to contract liability and management or make the requirement disproportionately expensive to manage.
Participation
Technical ability conditions of participation
ISO9001 or equivalent
ISO14001 or equivalent
ISO45001 or equivalent
Submission
Enquiry deadline
21 April 2025, 5:00pm
Tender submission deadline
7 May 2025, 2:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
26 May 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Quality criterion 1 | There are a maximum of 1650 points available. |
Quality |
Weighting description
The award will be made on a Price per Quality Point (PpQP) method using the below calculation:
Suppliers submitted price / number of quality points scored = Final PpQP
Other information
Payment terms
Any disputes can be raised by contacting the SCC officer raising the PO in the first instance. If that does not resolve the dispute, the dispute will be escalated up the management chain.
Invoices will be invalid if they are dated or dispatched before the goods or services have been received or accepted.
Description of risks to contract performance
Previous failed tender
The previous tender, EX26418, was not awarded due to disproportionate award criteria in the selection questionnaire. This could result in frustrations from bidders, Clear communication with them will be key to preventing frustrations escalating
Estimated costs won't cover unexpected / undiscovered emergency work
this will need to be managed by regular meeting with suppliers and the Authority to deem what is the appropriate course of action. A contingency figure will be built into the contract for any potential cost rises over the contractual period.
Specification development
The Authority have noted that the internal expertise to build a specification does not exist within the Authority. HCC will provide an output specification to use as a base and the Authority will need to review and accept whether they will deem it fit for purpose. The risk will be acknowledged and accepted by the Authority. This is considered high risk and has the potential to result in a failed tender or the award to a supplier who may not be able to meet the needs of the Authority.
No Legal input
SCC have not used any legal input in this tender, and will use standard JCT terms and conditions.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
A tender for this has already been undertaken and not awarded under the PCR 2015
Contracting authority
Salisbury City Council
- Public Procurement Organisation Number: PMTB-3924-HHTH
The Guildhall, Market Place
Salisbury
SP1 1JH
United Kingdom
Region: UKK15 - Wiltshire CC
Organisation type: Public authority - sub-central government