Section one: Contracting authority
one.1) Name and addresses
South Cambridgeshire District Council
South Cambridgeshire Hall, Cambourne Business Park
Cambourne
CB23 6EA
Contact
Mr Sean Missin
Telephone
+44 1954713378
Country
United Kingdom
NUTS code
UKH12 - Cambridgeshire CC
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Cambridge City Council
The Guildhall, Peas Hill
Cambridge
CB2 3QJ
Contact
Jane Whiteman-Turl
jane.whiteman-turl@cambridge.gov.uk
Country
United Kingdom
NUTS code
UKH12 - Cambridgeshire CC
Internet address(es)
Main address
one.1) Name and addresses
Huntingdonshire District Council
Pathfinder House, St Mary’s Street
Huntingdon
PE29 3TN
Contact
Sarah Youthed
sarah.youthed@huntingdonshire.gov.uk
Country
United Kingdom
NUTS code
UKH12 - Cambridgeshire CC
Internet address(es)
Main address
https://www.huntingdonshire.gov.uk/
one.2) Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=f0ca54ac-59fe-ee11-812a-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=f0ca54ac-59fe-ee11-812a-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
South Cambridgeshire District Council - Income Management System
Reference number
DN720414
two.1.2) Main CPV code
- 72210000 - Programming services of packaged software products
two.1.3) Type of contract
Services
two.1.4) Short description
South Cambridgeshire District Council (SCDC) is leading on a joint procurement exercise for a new Income Management System with Cambridge City Council (CCC) and Huntingdonshire District Council (HDC).
The procurement scope includes the following elements to provide a new Income Management System:
Core Services – this includes managing all the income services from across all 3 Council’s such as card payments, web services payments, integrated telephone payments (with our telephony provider – Content Guru) and integration with other systems within our authorities that are handling payment transactions (our main finance systems).
This contract is for an initial 5-year term with the option to extend every 2-years for a further 21-years at the discretion of the Buyer and Cluster Members. For more information please see: https://procontract.due-north.com/Advert?advertId=f0ca54ac-59fe-ee11-812a-005056b64545&fromRfxSummary=True&rfxId=1ab8c9b8-5afe-ee11-812a-005056b64545
The Councils will be undertaking a Find a Tender Service (FTS) open procedure compliant with the Public Contracts Regulations 2015. The estimated contract value for FTS is in the range of £13M to £22M over the entire contract term. Please note these figures are to comply with the 2015 Regulations and is not a guarantee of income for a supplier if a contract were to be awarded as a result of this procurement.
two.1.5) Estimated total value
Value excluding VAT: £22,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH12 - Cambridgeshire CC
two.2.4) Description of the procurement
South Cambridgeshire District Council (SCDC) is leading on a joint procurement exercise for a new Income Management System with Cambridge City Council (CCC) and Huntingdonshire District Council (HDC).
The procurement scope includes the following elements to provide a new Income Management System:
Core Services – this includes managing all the income services from across all 3 Council’s such as card payments, web services payments, integrated telephone payments (with our telephony provider – Content Guru) and integration with other systems within our authorities that are handling payment transactions (our main finance systems).
This contract is for an initial 5-year term with the option to extend every 2-years for a further 21-years at the discretion of the Buyer and Cluster Members. For more information please see: https://procontract.due-north.com/Advert?advertId=f0ca54ac-59fe-ee11-812a-005056b64545&fromRfxSummary=True&rfxId=1ab8c9b8-5afe-ee11-812a-005056b64545
The Councils will be undertaking a Find a Tender Service (FTS) open procedure compliant with the Public Contracts Regulations 2015. The estimated contract value for FTS is in the range of £13M to £22M over the entire contract term. Please note these figures are to comply with the 2015 Regulations and is not a guarantee of income for a supplier if a contract were to be awarded as a result of this procurement.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract is for an initial 5-year term with the option to extend every 2-years for a further 21-years at the discretion of the Buyer and Cluster Members.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
This contract is for an initial 5-year term with the option to extend every 2-years for a further 21-years at the discretion of the Buyer and Cluster Members.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 May 2024
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
28 May 2024
Local time
2:00pm
Place
Via teams with project team. Staff/Consultancy only.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
South Cambridgeshire District Council
South Cambridgeshire Hall, Cambourne Business Park
Cambourne
CB23 6EA
Telephone
+44 1954713378
Country
United Kingdom