Section one: Contracting authority
one.1) Name and addresses
Erewash Borough Council
Town Hall
Ilkeston
DE7 5RP
Contact
Ms Eloise Keeble
Telephone
+44 1159072244
Country
United Kingdom
Region code
UKF13 - South and West Derbyshire
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=8ccf2a09-b4e9-ed11-8122-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=8ccf2a09-b4e9-ed11-8122-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EBCT 342 - Provision of Mechanical and Electrical (M&E) planned preventative and responsive maintenance
Reference number
DN668619
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Erewash Borough Council has a requirement for a range of Mechanical and Electrical (M&E) planned preventative and responsive maintenance services. Tenders are therefore being sought for the provision of these services.
The tender has been split into 4 lots:
Lot 1 – Air conditioning and ventilation fans
Lot 2 – Emergency lighting and reactive electrical maintenance
Lot 3 – Gas/associated equipment and reactive mechanical maintenance
Lot 4 – Lightning protection and chimneys
Tenderers can bid for an individual or combination of lots however, a maximum of 2 lots can be bid for.
two.1.5) Estimated total value
Value excluding VAT: £261,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Lot 1 – Air conditioning and ventilation fans
Lot No
1
two.2.2) Additional CPV code(s)
- 42500000 - Cooling and ventilation equipment
two.2.3) Place of performance
NUTS codes
- UKF13 - South and West Derbyshire
two.2.4) Description of the procurement
Planned preventative maintenance of split unit air conditioners and ventilating fans and controls.
In 2022/23 the spend for services within this lot was in the region of £3000.00
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £15,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The initial contract period is 36 months. There are two options to extend for up to 12 months each. Maximum contract period is 60 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 Emergency lighting and reactive electrical maintenance
Lot No
2
two.2.2) Additional CPV code(s)
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKF13 - South and West Derbyshire
two.2.4) Description of the procurement
Servicing the Emergency Lighting Systems that are installed within properties throughout Erewash Borough Council Authority to ensure compliance with their Statutory and Legislative requirements and obligations.
The Contractor shall be a full member of a recognized electrical certifying body in order to undertake works on emergency lighting.
In 2022/23 the spend for services within this lot was in the region of £20,000.00
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The initial contract period is 36 months. There are two options to extend for up to 12 months each. Maximum contract period is 60 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 Gas/associated equipment and reactive mechanical maintenance
Lot No
3
two.2.2) Additional CPV code(s)
- 50531200 - Gas appliance maintenance services
two.2.3) Place of performance
NUTS codes
- UKF13 - South and West Derbyshire
two.2.4) Description of the procurement
Gas servicing across various Council assets.
In 2022/23 the spend for services within this lot was in the region of £25,000.00
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £125,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The initial contract period is 36 months. There are two options to extend for up to 12 months each. Maximum contract period is 60 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 Lightning protection and chimneys
Lot No
4
two.2.2) Additional CPV code(s)
- 45312310 - Lightning-protection works
two.2.3) Place of performance
NUTS codes
- UKF13 - South and West Derbyshire
two.2.4) Description of the procurement
Lightning protection across Council assets.
In 2022/23 the spend for services within this lot was in the region of £4200.00
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £21,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The initial contract period is 36 months. There are two options to extend for up to 12 months each. Maximum contract period is 60 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 June 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
19 June 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: If extension options not taken, May 2026. If first extension taken, May 2027. If second extension taken, May 2028.
six.4) Procedures for review
six.4.1) Review body
Erewash Borough Council
Ilkeston
DE7 5RP
Country
United Kingdom