Section one: Contracting authority
one.1) Name and addresses
Langstane Housing Association
King Street
Aberdeen
AB241SL
marcie.ballance@langstane-ha.co.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.1) Name and addresses
Castlehill Housing Association
4 Carden Place
Aberdeen
AB10 1UT
fraser.buchanan@castlehillha.co.uk
Telephone
+44 1224625822
Country
United Kingdom
NUTS code
UKM5 - North Eastern Scotland
Internet address(es)
Main address
https://www.castlehillha.co.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12562
one.1) Name and addresses
Grampian Housing Association Ltd
Huntly House, 74 Huntly Street
ABERDEEN
AB10 1TD
Telephone
+44 1224202900
Country
United Kingdom
NUTS code
UKM5 - North Eastern Scotland
Internet address(es)
Main address
http://www.grampianhousing.co.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14462
one.1) Name and addresses
Angus Housing Association Ltd
93 High Street
Arbroath
DD11 1DP
Telephone
+44 3451772244
Fax
+44 1241430355
Country
United Kingdom
NUTS code
UKM71 - Angus and Dundee City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15743
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Other type
Housing Association
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Professional Services Framework 2022 - 2026
two.1.2) Main CPV code
- 71000000 - Architectural, construction, engineering and inspection services
two.1.3) Type of contract
Services
two.1.4) Short description
Langstane, Castlehill, Grampian and Angus Housing Associations are collaboratively seeking to procure the services of construction professional consultancy services to assist with, in the main, improvement, maintenance and refurbishment programmes. There will be some element of development work. There is a focus on decarbonisation in line with the Scottish Government's "Housing to 2040" aspirations.
two.1.5) Estimated total value
Value excluding VAT: £2,120,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Architect Services
Lot No
1
two.2.2) Additional CPV code(s)
- 71200000 - Architectural and related services
two.2.3) Place of performance
NUTS codes
- UKM5 - North Eastern Scotland
Main site or place of performance
Aberdeen, Aberdeenshire, Moray, Angus and Dundee
two.2.4) Description of the procurement
The Associations are collaboratively seeking to establish a framework of around 3-5 consultants on each lot to assist with their plans over the next 4 years. The works are likely to relate to energy efficiency / decarbonisation of properties including full retrofits of heating systems & insulation which may also involve some reconfiguration of property layout, preparation of tender documents and planning applications. There will likely be a requirement for full architectural services for new build development in the Dundee and Angus areas, occasional work in relation to window replacement contracts, minor general works relating planned and cyclical maintenance, schedules of work and planning documentation.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £680,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
1 year optional extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Quantities and values are estimates only and there is no guarantee to any future business on the Framework
two.2) Description
two.2.1) Title
Quantity Surveyors
Lot No
2
two.2.2) Additional CPV code(s)
- 71324000 - Quantity surveying services
two.2.3) Place of performance
NUTS codes
- UKM5 - North Eastern Scotland
Main site or place of performance
Aberdeen, Aberdeenshire, Moray, Dundee and Angus
two.2.4) Description of the procurement
QS work is likely to relate to planned / cyclical maintenance programmes (kitchen & bathroom replacements, window replacements, heating upgrades, roof and render works etc) including preparation and issuing of tender documentation through PCS, or mini-competition, and assistance with administering works contracts. There will also be some New Build works through the framework.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £1,060,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
1 x 1 year optional extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Quantities and values are estimates only. There is no guarantee of the volume or value of work on this Framework.
two.2) Description
two.2.1) Title
Structural Engineer Consultants
Lot No
3
two.2.2) Additional CPV code(s)
- 71000000 - Architectural, construction, engineering and inspection services
two.2.3) Place of performance
NUTS codes
- UKM5 - North Eastern Scotland
Main site or place of performance
Aberdeen, Aberdeenshire, Moray, Dundee and Angus
two.2.4) Description of the procurement
The Associations are collaboratively seeking to establish a framework of around 3-5 consultants on each lot to assist with their plans over the next 4 years.
The works are likely to relate to energy efficiency / decarbonisation of properties including full retrofits of heating systems & insulation which may also involve some reconfiguration of property layout.
There will likely be a requirement for SE services for new build development in the Dundee and Angus areas.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £380,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
1 x 1 year extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Values are estimates. There is no guarantee to the volume of work on this Framework.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Tenderers must have the professional qualifications required for each lot they apply for.
three.1.2) Economic and financial standing
List and brief description of selection criteria
Employer’s liability insurance GBP10m
Public liability insurance GBP10m
Professional indemnity insurance GBP5m
three.1.3) Technical and professional ability
List and brief description of selection criteria
Evidence of Past Experience
Minimum level(s) of standards possibly required
Please provide 3 examples of past experience per lot applied for, from the last 5 years, that provide evidence of experience, relevant to the requirements outlined above. Word Limit 500 words per case study.
The SPD states last 3 years, but the Housing Associations are happy to extend this to 5 years
A mix of new build and improvement works/refurbishment/ reconfiguration works would be preferred.
The Associations are interested in experience in energy efficiency type work.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 15
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 June 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
20 June 2022
Local time
12:00pm
Place
Aberdeen
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 4 years
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Community Benefits apply to this contract.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=691115.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
To be determined as part of Contract Management during the life of the contract, in proportion to the amount of work received from the framework.
(SC Ref:691115)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=691115
six.4) Procedures for review
six.4.1) Review body
Aberdeen Sheriff Court
Aberdeen
Country
United Kingdom