Section one: Contracting authority
one.1) Name and addresses
Dundee City Council
Dundee House, 50 North Lindsay Street
Dundee
DD1 1NZ
Contact
Ann Conway
Telephone
+44 1382438305
Country
United Kingdom
NUTS code
UKM71 - Angus and Dundee City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00220
one.1) Name and addresses
Angus Council
Angus House, Orchardbank Business Park
Forfar
DD8 1AN
Telephone
+44 3452777778
Country
United Kingdom
NUTS code
UKM71 - Angus and Dundee City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00236
one.1) Name and addresses
Perth & Kinross Council
2 High Street
Perth
PH1 5PH
Telephone
+44 1738475000
Country
United Kingdom
NUTS code
UKM77 - Perth & Kinross and Stirling
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00372
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Equipment (Daily Living Aids)
Reference number
DCC/SW/4423
two.1.2) Main CPV code
- 33196000 - Medical aids
two.1.3) Type of contract
Supplies
two.1.4) Short description
Dundee City Council is seeking to appoint suitably qualified and experienced suppliers to a Framework to supply a range of Equipment for adults across Tayside. This equipment is provided to service users in their own homes to enable them to remain at home and maintain a quality lifestyle. The Framework will be available to the following purchasing organisations should they wish to access them:- Dundee City Council, Angus Council, Perth & Kinross Council. The estimated spend for the items of equipment within the scope of this tender is 8,000,000 GBP over 4 years.
two.1.5) Estimated total value
Value excluding VAT: £8,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Chairs
Lot No
2
two.2.2) Additional CPV code(s)
- 33196000 - Medical aids
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
- UKM77 - Perth & Kinross and Stirling
Main site or place of performance
Dundee, Angus and Perth & Kinross
two.2.4) Description of the procurement
Supply of Equipment (Daily Living Aids). A multi supplier Framework will be established to serve the Tayside equipment loan service.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £8,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
1 year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Non core items may be requested during the contract period
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Household Items
Lot No
3
two.2.2) Additional CPV code(s)
- 33196000 - Medical aids
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
- UKM77 - Perth & Kinross and Stirling
Main site or place of performance
Dundee, Angus and Perth & Kinross
two.2.4) Description of the procurement
Supply of Equipment (Daily Living Aids). A multi supplier Framework will be established to serve the Tayside equipment loan service.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £8,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
1 year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Non core items may be requested during the contract period
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Moving & Handling Equipment
Lot No
4
two.2.2) Additional CPV code(s)
- 33196000 - Medical aids
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
- UKM77 - Perth & Kinross and Stirling
Main site or place of performance
Dundee, Angus and Perth & Kinross
two.2.4) Description of the procurement
Supply of Equipment (Daily Living Aids). A multi supplier Framework will be established to serve the Tayside equipment loan service.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £8,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
1 year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Non core items may be requested during the contract period
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Personal Care Equipment
Lot No
5
two.2.2) Additional CPV code(s)
- 33196000 - Medical aids
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
- UKM77 - Perth & Kinross and Stirling
Main site or place of performance
Dundee, Angus and Perth & Kinross
two.2.4) Description of the procurement
Supply of Equipment (Daily Living Aids). A multi supplier Framework will be established to serve the Tayside equipment loan service.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £8,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
1 year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Non core items may be requested during the contract period
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Pressure Relief Equipment
Lot No
6
two.2.2) Additional CPV code(s)
- 33196000 - Medical aids
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
- UKM77 - Perth & Kinross and Stirling
Main site or place of performance
Dundee, Angus and Perth & Kinross
two.2.4) Description of the procurement
Supply of Equipment (Daily Living Aids). A multi supplier Framework will be established to serve the Tayside equipment loan service.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £8,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
1 year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Non core items may be requested during the contract period
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Toileting Equipment
Lot No
7
two.2.2) Additional CPV code(s)
- 33196000 - Medical aids
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
- UKM77 - Perth & Kinross and Stirling
Main site or place of performance
Dundee, Angus and Perth & Kinross
two.2.4) Description of the procurement
Supply of Equipment (Daily Living Aids). A multi supplier Framework will be established to serve the Tayside equipment loan service.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £8,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
1 year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Non core items may be requested during the contract period
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Specialist Equipment
Lot No
8
two.2.2) Additional CPV code(s)
- 33196000 - Medical aids
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
- UKM77 - Perth & Kinross and Stirling
Main site or place of performance
Dundee, Angus and Perth & Kinross
two.2.4) Description of the procurement
Supply of Equipment (Daily Living Aids). A multi supplier Framework will be established to serve the Tayside equipment loan service.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £8,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
1 year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Non core items may be requested during the contract period
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Beds
Lot No
1
two.2.2) Additional CPV code(s)
- 33196000 - Medical aids
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
- UKM77 - Perth & Kinross and Stirling
Main site or place of performance
Dundee, Angus and Perth & Kinross
two.2.4) Description of the procurement
Supply of Equipment (Daily Living Aids). A multi supplier Framework will be established to serve the Tayside equipment loan service.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £8,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
1 year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Non core items may be requested during the contract period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Suppliers must be registered with the Medicines and Healthcare Products Regulatory Agency (MHRA).
three.1.2) Economic and financial standing
List and brief description of selection criteria
Tenderers must confirm they already have or commit to obtain prior to the commencement of the contract, the following levels of insurance:
1. Product Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5,000,000 GBP in respect of each claim, and
2. Employer’s Liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10,000,000 GBP in respect of each claim, and
3. Public Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5,000,000 GBP in respect of each claim.
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 20
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Framework may be extended in its final year if remains best value and meets needs of the purchasers.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 May 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 27 August 2024
four.2.7) Conditions for opening of tenders
Date
27 May 2024
Local time
12:30pm
Place
Dundee
Information about authorised persons and opening procedure
PCS Electronic Postbox
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: February 2027
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Award Criteria as follows:-
Service (Order Fulfilment) - 5%
Service (Invoicing) - 3%
Service (Management Information) - 2%
Lead Times (Duty of Care) - 15%
Sustainability (Products) - 8%
Fair Working Practices - 2%
Community Benefits - 2%
Discount on Non Core Products - 3%
Price 60%
Suppliers must be registered with the Medicines & Healthcare Products Regulatory Agency (MHRA) - Pass/Fail
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=743449.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
N/A
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Bidders for this Framework will be required to deliver Community Benefits/Community Wishes once cumulative spend has reached 100,000 GBP
This amount is applicable per supplier, per Local Authority.
Each Local Authority will be responsible for making contact with individual suppliers once this threshold has been reached to agree the Community Benefit/Community Wish to be delivered e.g. Angus Council will reach out to suppliers once spend has reached this level and instigate Community Benefits being delivered.
(SC Ref:743449)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=743449
six.4) Procedures for review
six.4.1) Review body
Dundee Sheriff Court & Justice of the Peace Court
6 West Bell Street
Dundee
DD1 9AD
Telephone
+44 1382229961
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Scottish Courts Service
Saughton House, Broomhouse Drive
Edinburgh
EH11 3XP
Telephone
+44 1314443300
Country
United Kingdom