- Scope of the procurement
- Lot 1- Civil (on street) Parking & Traffic Enforcement
- Lot 2 — Off Street Car Parks Management and barrier equipment replacement
- Lot 3 – Provision of CCTV Enforcement Cameras and automated number plate reader solution, including repair and maintenance
- Lot 4 – Parking Enforcement Notice Processing IT provision
- Lot 5 - Provision of mobile (cashless) payment services for parking
- Lot 6 – Provision of document management, scanning and postal payment services
Section one: Contracting authority
one.1) Name and addresses
The Mayor and Commonalty and Citizens of the City of London
Guildhall PO Box 270
London
EC2P 2EJ
Oliver.Watling@cityoflondon.gov.uk
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Civil Parking & Traffic Enforcement Operations and Systems
two.1.2) Main CPV code
- 98351110 - Parking enforcement services
two.1.3) Type of contract
Services
two.1.4) Short description
The competition for the provision of Parking Enforcement and traffic Services is separated into 6 Lots. Suppliers may bid for individual Lots, or all Lots.
The contract term will be an initial five year term with the option to extend for two years (seven years in total).
LOT 1 – Civil (on street) Parking & Traffic Enforcement
Requirements include:
- patrolling public highways,
- issuing enforcement notices;
- monitoring CCTV
- operating mobile camera vehicles within the City;
- issuing penalty charge notices to vehicles; and
LOT 2 – Off Street Car Parks Management and barrier equipment replacement
Requirement include:
- managing car parks located at London Wall, Minories, Tower Hill, Baynard House, Whites Row and Smithfield
- assisting City of London Police with management of parking and traffic matters as requested
- maintaining and replacing barrier equipment
LOT 3 – Provision of CCTV Enforcement Cameras and automated number plate reader solution, including repair and maintenance
Requirement include:
- Supply, installation and maintenance of CCTV equipment and associated hardware and software, and maintenance of existing equipment.
LOT 4 – Parking Enforcement Notice Processing IT provision
Requirement includes:
- Notice processing using an IT system hosted and maintained by the supplier
LOT 5 – Provision of mobile (cashless) payment services for parking
Requirement includes:
- Parking payment app for collecting revenue from parking customers.
LOT 6 – Provision of document management, scanning and postal payment services
Requirement includes:
Provision of document management, scanning and postal payment services
The estimated total value of the contract for each respective lot is stated in section II.2.6) of this notice and is for the entire duration, including all the optional extensions, together with all potential future needs as described within the tender documents.
two.1.5) Estimated total value
Value excluding VAT: £29,245,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 6
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The contracting authority reserves the right to award contracts combining any of the Lots
two.2) Description
two.2.1) Title
Lot 1- Civil (on street) Parking & Traffic Enforcement
Lot No
Lot 1 - Civil (On Street) Parking
two.2.2) Additional CPV code(s)
- 98351110 - Parking enforcement services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Lot 1 – Civil (on street) Parking & Traffic Enforcement
Annual budget circa £2m
Includes:
- patrolling public highways,
- issuing enforcement notices;
- monitoring CCTV
- operating mobile camera vehicles within the City;
- issuing penalty charge notices to vehicles; and
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £16,100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 24 further months on a year by year basis. The maximum length of the contract is therefore 84 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 — Off Street Car Parks Management and barrier equipment replacement
Lot No
Lot 2 - Off Street Parking
two.2.2) Additional CPV code(s)
- 34926000 - Car park control equipment
- 63712400 - Parking services
- 98351000 - Car park management services
- 98351100 - Car park services
- 98351110 - Parking enforcement services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Lot 2 – Off Street Car Parks Management and barrier equipment replacement
Requirements include:
- Managing car parks located at London Wall, Minories, Tower Hill, Baynard House, Whites Row and Smithfield
- Assisting City of London Police with management of parking and traffic matters as requested
- replacement and maintenance of barrier equipment
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £11,900,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 24 further months on a year by year basis. The maximum length of the contract is therefore 84 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 – Provision of CCTV Enforcement Cameras and automated number plate reader solution, including repair and maintenance
Lot No
Lot 3 - Provision of CCTV
two.2.2) Additional CPV code(s)
- 32234000 - Closed-circuit television cameras
- 32235000 - Closed-circuit surveillance system
- 92222000 - Closed circuit television services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Provision of CCTV Enforcement Cameras and automated number plate reader solution, including repair and maintenance
Including supply and maintenance of new hardware and software, and maintanance of existing CCTV hardware and software .
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £580,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 24 further months on a year by year basis. The maximum length of the contract is therefore 84 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 – Parking Enforcement Notice Processing IT provision
Lot No
Lot 4 – PCN IT provision
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Lot 4 – Parking Enforcement Notice Processing IT provision
Requirements include provision of a system hosted and maintained by a supplier.
The City of London is currently a high volume local authority for CCTV Penalty Charge Notices (PCNs) and a low volume authority for on-street PCNs. We are currently in the top 6 in London overall in figures published by London Councils.
Provision will include:
• Parking charge notices - each require a record of the data, perhaps 3 scanned images and 5 photographic images
• Parking charge notices will have an associated video image which will be stored on the CCTV database, to which a viewing link will be required from the PCN screen
• Cashless parking potential transactions
• Suspension records
• Files transmitted and received through interfaces
• All financial transactions related to the above
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £455,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 24 further months on a year by year basis. The maximum length of the contract is therefore 84 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 - Provision of mobile (cashless) payment services for parking
Lot No
Lot 5 - Cashless Payment
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 72416000 - Application service providers
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Lot 5 – Provision of mobile (cashless) payment services for parking
- Parking payment app required for collecting parking charge revenue from customers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £280,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 24 further months on a year by year basis. The maximum length of the contract is therefore 84 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6 – Provision of document management, scanning and postal payment services
Lot No
Lot 6 – Provision of document management, scanning and postal payment services
two.2.2) Additional CPV code(s)
- 64112000 - Postal services related to letters
- 79999100 - Scanning services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Lot 6 - Provision of document management, scanning and postal payment services
Requirement to deal with cheques, letters and other related parking correspondence.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 24 further months on a year by year basis. The maximum length of the contract is therefore 84 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 July 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
27 July 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please note that this procurement process is being undertaken using the electronic tendering system ‘Capital eSourcing’ (url: www.capitalesourcing.com).
Participants should register as a supplier on the portal using the aforementioned URL/link (if not already), then search for the opportunity titled using the Reference number stated below.
The procurement is being run as a two stage process under the restricted procedure and therefore, if your organisation would like to participate in this tender exercise, it can do so by completing and returning the Selection Questionnaire (SQ) which can be found on the City's e-procurement portal at: www.capitalesourcing.com with the Reference number: prj_COL_18304.
Organisations must submit their completed Selection Questionnaire (SQ), together with any supporting documents, via the system by the return deadline in order to participate and registration is free. Selection Questionnaire(s) cannot be uploaded after the return deadline.
The contracting authority will not be held accountable for any errors made by an organisation in submitting their applicable Selection Questionnaire(s).
The contracting authority reserves the right at any time to vary the timescales in this notice, cease the procurement process and not award the agreement or to award only part of the opportunity described in this notice. If the contracting authority takes up any of these rights then it will not be responsible for, or pay the expenses or losses, which may be incurred by any candidate or tenderer as a result.
Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their tender submissions and all stages throughout the procurement. Under no circumstances will the contracting authority be liable for costs or expense borne by the economic operators.The procurement process that will apply to the requirement is specified in the procurement documents accordingly.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Cabinet Office
70 Whitehall
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The contracting authority will incorporate a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award an agreement before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly and within the time-limits as defined in the above regulations. Where an agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the agreement has been entered into the court has the options to award damages and/or to shorten or order the agreement ineffective.
six.4.4) Service from which information about the review procedure may be obtained
High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 2LL
Country
United Kingdom