Section one: Contracting authority
one.1) Name and addresses
Plymouth Community Homes
Plumer House Tailyour Road
Plymouth
PL6 5DH
Contact
Laura Raisbeck
ProcurementMailbox@plymouthcommunityhomes.co.uk
Telephone
+44 1752388145
Country
United Kingdom
NUTS code
UKK41 - Plymouth
National registration number
IP030637
Internet address(es)
Main address
https://www.plymouthcommunityhomes.co.uk/
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/149347
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=80971&B=PCH
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=80971&B=PCH
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
External Audit Services
Reference number
GR/ExternalAudit/003/024
two.1.2) Main CPV code
- 79212000 - Auditing services
two.1.3) Type of contract
Services
two.1.4) Short description
External audit service providers to Plymouth Community Homes will be expected to comply with the Association’s minimum service requirements shown below. Audit Planning & Conduct • The external audit service will be managed through an ‘Audit Strategy & Planning Memorandum’ to be approved by the PCH Audit and Risk Committee before each year end audit. The memorandum should cover: • Audit approach (planning, materiality, liaison with internal audit, use of specialists) • Audit timeline (actual timing to be agreed with PCH Finance Team), dates of fieldwork for interim & final audits, outcomes (feedback, meetings, reports ) • Sector & client-specific risks and areas of audit focus • Audit team members (this year compared to last year) & anticipated time on each annual audit • Provision of named contact (partner/manager) to resolve audit queries before year end. • Provide a training session on accounting developments ahead of the year end audit.
two.1.5) Estimated total value
Value excluding VAT: £350,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79212100 - Financial auditing services
two.2.3) Place of performance
NUTS codes
- UKK41 - Plymouth
two.2.4) Description of the procurement
External audit service providers to Plymouth Community Homes will be expected to comply with the Association’s minimum service requirements shown below. Audit Planning & Conduct • The external audit service will be managed through an ‘Audit Strategy & Planning Memorandum’ to be approved by the PCH Audit and Risk Committee before each year end audit. The memorandum should cover: • Audit approach (planning, materiality, liaison with internal audit, use of specialists) • Audit timeline (actual timing to be agreed with PCH Finance Team), dates of fieldwork for interim & final audits, outcomes (feedback, meetings, reports ) • Sector & client-specific risks and areas of audit focus • Audit team members (this year compared to last year) & anticipated time on each annual audit • Provision of named contact (partner/manager) to resolve audit queries before year end. • Provide a training session on accounting developments ahead of the year end audit.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £350,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2024
End date
30 September 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 May 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
24 May 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Housing Ombudsman Service
Liverpool
L33 7WQ
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Crown Commercial Services
London
E14 4QQ
Country
United Kingdom