Section one: Contracting authority
one.1) Name and addresses
Scottish Borders Council
Council Headquarters
Newtown St Boswells
TD6 0SA
procurement@scotborders.gov.uk
Telephone
+44 1835824000
Country
United Kingdom
NUTS code
UKM91 - Scottish Borders
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00394
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Fresh Fruit, Vegetables, Bakery Products, Eggs and Milk
Reference number
1000999
two.1.2) Main CPV code
- 03221200 - Fruit vegetables
two.1.3) Type of contract
Supplies
two.1.4) Short description
This Contract is for the supply and distribution of Fresh Fruit, Vegetables, Bakery Products, Eggs and Milk to Scottish Borders Council. Deliveries to be made to establishments across Scottish Borders Council area within agreed delivery schedules.
two.1.5) Estimated total value
Value excluding VAT: £1,278,162
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 03221200 - Fruit vegetables
- 15612500 - Bakery products
- 03142500 - Eggs
- 03200000 - Cereals, potatoes, vegetables, fruits and nuts
- 03212000 - Potatoes and dried vegetables
- 03221000 - Vegetables
- 15511000 - Milk
- 03333000 - Fresh cows' milk
two.2.3) Place of performance
NUTS codes
- UKM91 - Scottish Borders
Main site or place of performance
Throughout the Scottish Borders region.
two.2.4) Description of the procurement
This Contract is for the supply and distribution of Fresh Fruit, Vegetables, Bakery Products, Eggs and Milk to Scottish Borders Council. Deliveries to be made to establishments across the Council within agreed delivery schedules.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,278,162
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2023
End date
31 July 2026
This contract is subject to renewal
Yes
Description of renewals
There is the option to extend this Contract for a further one year period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
We would like to invite tenderers to provide details of non core products that they can supply to Scottish Borders Council along with pricing.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Insurance
The Bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of:
Employer's (Compulsory) Liability - Minimum amount GBP5,000,000
Public Liability Insurance - Minimum amount GPB5,000,000
Product Liability Insurance - Minimum amount GBP5,000,000
Motor Vehicle Insurance (Statutory Third Party) - Minimum amount GBP2,000,000
Accounts
Other Economic or Financial Requirements
Tenderers will be subject to a Credit Safe Check to assess the economic financial Standing. Tenderers are required to obtain a Credit Safe Rating >=35. Tenderers will be required to co-operate with the Council and may be asked to provide copies of their last 2 financial audited accounts to assist with this process.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Relevant Examples
For public supply and public service contracts only, please provide relevant examples of supplies and/or services carried out during the last three years as specified (Examples from both public and/or private sector customers and clients may be provided). A minimum number of two relevant examples are required.
Requirement: Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in the Statement of Requirements.
Environmental Management Measures
Please provide details of the environmental management measures which the bidder will be able to use when performing the contract:
Requirement: Bidders will be required to provide evidence that their organisation has taken steps to build their awareness of the climate emergency and how they will respond. Accepted evidence includes but is not limited to: a completed copy of the Bidder 'relevant contract' Climate Change Plan Template, including planned projects and actions to reduce the bidder's carbon emissions. This does not need to contain calculated carbon emissions.
Subcontracting Proportion
Please provide details of the proportion (i.e. percentage) of the contract that you intend to subcontract:
Requirement: Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-006655
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 June 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 11 September 2023
four.2.7) Conditions for opening of tenders
Date
13 June 2023
Local time
9:00am
Place
Public Contracts Scotland Website.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: It is anticipated that a Prior Information Notice will be issued for the next tender process in March 2027.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Scottish Borders Council intend to award this Contract for a three year period with the option to renew for a further 12 months.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=728722.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Scottish Borders Council is committed to maximising community benefit from its procurement activities. Under this procurement, the contractor and associated supply chain will be required to support the outcomes set out in the Scottish Borders Council Plan. Accordingly contract performance conditions may relate in particular to social, economic and environmental considerations.
(SC Ref:728722)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=728722
six.4) Procedures for review
six.4.1) Review body
Jedburgh Sheriff Court and Justice of the Peace Court
Castlegate
Jedburgh
TD8 6AR
Telephone
+44 1835863231
Country
United Kingdom