Section one: Contracting authority
one.1) Name and addresses
Wolverhampton City Council
Civic Centre, St Peters Square
Wolverhampton
WV1 1RL
Contact
Mr Sean Hynes
Sean.Hynes@wolverhampton.gov.uk
Telephone
+44 1902556556
Country
United Kingdom
Region code
UKG - West Midlands (England)
Internet address(es)
Main address
http://www.wolverhampton.gov.uk
Buyer's address
http://www.wolverhampton.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CWC23015 - Contract Management System
Reference number
DN669241
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
City Wolverhampton Council (CWC) needs a centralised system that enhances visibility and transparency of the councils’ contracts, data, documentation, and outputs, in accordance with approved Governance and pre-determined access rights. The system will need to support and enhance the councils Contract Lifecycle Management (CLM) Strategy, process, and procedures to drive an efficient, effective, and proactive approach to CLM , particularly in pre and post procurement activities, centred around but not limited to duration, cost, risk, performance, variation, dispute, contract expiry, exemption requirements and close out management.
In addition, the system will be able to project potential future requirements, as well as facilitate the ability to publish CWCs contract register, in line with legislation and as required, informing FOI requests.
Configured for ease of identification of the different contract types and their associated tiering and subsequent management requirements including the capture of SMART Key performance indicators and operational management is a prerequisite.
Furthermore, the system will need to integrate with all the councils interrelated systems including those that manage e tendering and financial related data / documentation to enable the smooth transition of related and, where possible, real-time information. The system needs to not only accommodate the council’s current requirement but also have the scope to support continuous process improvement.
two.1.5) Estimated total value
Value excluding VAT: £200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
City Wolverhampton Council (CWC) needs a centralised system that enhances visibility and transparency of the councils’ contracts, data, documentation, and outputs, in accordance with approved Governance and pre-determined access rights. The system will need to support and enhance the councils Contract Lifecycle Management (CLM) Strategy, process, and procedures to drive an efficient, effective, and proactive approach to CLM , particularly in pre and post procurement activities, centred around but not limited to duration, cost, risk, performance, variation, dispute, contract expiry, exemption requirements and close out management.
In addition, the system will be able to project potential future requirements, as well as facilitate the ability to publish CWCs contract register, in line with legislation and as required, informing FOI requests.
Configured for ease of identification of the different contract types and their associated tiering and subsequent management requirements including the capture of SMART Key performance indicators and operational management is a prerequisite.
Furthermore, the system will need to integrate with all the councils interrelated systems including those that manage e tendering and financial related data / documentation to enable the smooth transition of related and, where possible, real-time information. The system needs to not only accommodate the council’s current requirement but also have the scope to support continuous process improvement.
two.2.5) Award criteria
Quality criterion - Name: Quality (including Social Value) / Weighting: 70
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal review at end of year 2 of the initial 3 year term
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 June 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
9 June 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Director of Governance
Wolverhampton
Country
United Kingdom