Section one: Contracting authority
one.1) Name and addresses
Apex Housing Association
Londonderry
Contact
Director of Development
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://e-sourcingni.bravosolution.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://e-sourcingni.bravosolution.co.uk/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tender for Planning Consultancy Services
Reference number
Apex-34
two.1.2) Main CPV code
- 71241000 - Feasibility study, advisory service, analysis
two.1.3) Type of contract
Services
two.1.4) Short description
Apex intends to engage a Planning Consultant to provide the Services at key stages in the delivery of social housing schemes in the Social Housing Development Programme ("SHDP") for Financial Year ("FY") 2023-24 with the option to extend the services for a further three years to cover FY 2024-25,FY 2025-26 and FY 2026-73 at Apex’s sole discretion. The key stages of the services to be provided by the Planning Consultant are detailed as follows:
• Feasibility Stage (Stage 1)
• Pre Application Stage (Stage 2)
• Post Submission Stage (Stage 3)
• General Planning Advice (Stage 4)
• Value added services (Stage 5)
The Planning Consultant, whether working prior to appointment of the Design Team or working with the Design Team, is required to deliver a service and project in full compliance with the Department for Communities (“DfC”) requirements as outlined in the Housing Association Guide ("HAG") https://www.communities-ni.gov.uk/articles/housing-association-guide
two.1.5) Estimated total value
Value excluding VAT: £170,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71240000 - Architectural, engineering and planning services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Apex intends to engage a Planning Consultant to provide the Services at key stages in the delivery of social housing schemes in the Social Housing Development Programme ("SHDP") for Financial Year ("FY") 2023-24 with the option to extend the services for a further three years to cover FY 2024-25,FY 2025-26 and FY 2026-73 at Apex’s sole discretion. The key stages of the services to be provided by the Planning Consultant are detailed as follows:
• Feasibility Stage (Stage 1)
• Pre Application Stage (Stage 2)
• Post Submission Stage (Stage 3)
• General Planning Advice (Stage 4)
• Value added services (Stage 5)
The Planning Consultant, whether working prior to appointment of the Design Team or working with the Design Team, is required to deliver a service and project in full compliance with the Department for Communities (“DfC”) requirements as outlined in the Housing Association Guide ("HAG") https://www.communities-ni.gov.uk/articles/housing-association-guide
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £170,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
Contract for 1 year with possible extension for a further 3 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated in the procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 May 2023
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 24 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
15 May 2023
Local time
3:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
High Court of Justice in Northern Ireland
Belfast
BT1 3JF
Country
United Kingdom