Section one: Contracting authority
one.1) Name and addresses
Wiltshire Council
Wiltshire Council, County Hall, Bythesea Road
Trowbridge
BA14 8JN
Contact
Miss Helen Danford
helen.danford@wiltshire.gov.uk
Telephone
+44 1225713267
Fax
+44 1225713083
Country
United Kingdom
NUTS code
UKK15 - Wiltshire CC
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FM0000 - Soft FM Services (Cleaning and Security)
Reference number
DN669155
two.1.2) Main CPV code
- 79710000 - Security services
two.1.3) Type of contract
Services
two.1.4) Short description
Cleaning services (URN reference CJ1638) for the full range of the council's buildings. The council’s properties range from high footfall, public facing facilities, to buildings used less frequently by Authority staff and their partners / tenants. Cleaning requirements and standards are dictated by type of use and range from high to low intensity.
Security Services (URN reference FM1639) for the full range of the council's buildings, to include:
o Category 1: Key holding service for all buildings in scope
o Category 2a: Timely locking of specific premises
o Category 2b: Timely unlocking of specific premises
o Category 3: Manned response service to intruder / fire alarm activations and/or notification of property damage
o Category 4: Out of hours / overnight mobile patrols & planned void inspections
o Category 5: On demand manned guarding services
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot No
1
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
two.2.4) Description of the procurement
Cleaning services (URN reference CJ1638) for the full range of the council's buildings. The council’s properties range from high footfall, public facing facilities, to buildings used less frequently by Authority staff and their partners / tenants. Cleaning requirements and standards are dictated by type of use and range from high to low intensity.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
The initial term of the contract is 5 years (60 months).
There is one x two year extension (24 months).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
2
two.2.2) Additional CPV code(s)
- 79710000 - Security services
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
two.2.4) Description of the procurement
Security Services (URN reference FM1639) for the full range of the council's buildings, to include:
o Category 1: Key holding service for all buildings in scope
o Category 2a: Timely locking of specific premises
o Category 2b: Timely unlocking of specific premises
o Category 3: Manned response service to intruder / fire alarm activations and/or notification of property damage
o Category 4: Out of hours / overnight mobile patrols & planned void inspections
o Category 5: On demand manned guarding services
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
The initial term of the contract is 5 years (60 months).
There is one x two year extension (24 months).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 June 2023
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
19 June 2023
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: The initial term of the contract is 5 years (60 months).
There is one x two year extension (24 months).
If the extension period is not taken up, the replacement contract will be tendered in later 2027 or early 2028.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
The Royal Court of Justice, Strand
Londond
WC2A 2LL
Country
United Kingdom