Scope
Description
The service requirement includes the provision of an up to date hosted integrated or interfaced HR and
Payroll system and user licences; incorporating project management, implementation and consultancy
services; supported by high quality user training and system administration; data migration, customisation
and integration services; including a simplistic reporting system with a suite of standard reports along with
the option of bespoke reports that complies with the technical specification listed within the system
specification.
This requirement was previously tendered under an open procurement process for an initial contract term
of 5 years, with an additional 2-year extension option. We are now renewing the contract for another 2-year period.
This renewal is required to provide sufficient time for the team to plan and transition to a new Hosted Integrated HR and Payroll System. The additional time will allow for a smooth migration, including any necessary data transfer, implementation activities, and support from the current provider throughout the
transition phase. Renewing the current contract ensures continuity of service, maintains compliance, and avoids operational disruption while the transition to the new system is undertaken.
Contract 1
Supplier
Contract value
- £113,000 excluding VAT
- £142,000 including VAT
Below the relevant threshold
Date signed
14 November 2025
Contract dates
- 31 December 2025 to 31 December 2027
- 2 years, 1 day
Main procurement category
Services
CPV classifications
- 48450000 - Time accounting or human resources software package
- 79631000 - Personnel and payroll services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Procedure
Procedure type
Below threshold - without competition
Supplier
IRIS SOFTWARE LIMITED
- Companies House: 03196054
470 London Road
Slough
SL3 8QY
United Kingdom
Email: payrollrenewals@iris.co.uk
Region: UKJ11 - Berkshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1
Contracting authority
Citizen Housing Group Ltd
- Charity Commission (England and Wales): 8181
- Public Procurement Organisation Number: PWJN-9145-YTML
4040 Lakeside
Birmingham
B377YN
United Kingdom
Region: UKG32 - Solihull
Organisation type: Public authority - sub-central government