Section one: Contracting authority
one.1) Name and addresses
Enterprise Resource Planning (ERP) Replacement: Microsoft Dynamics 365 Implementation Services
Pilot Way Ansty Business Park,, Ansty, Coventry, Warwickshire, England, CV7 9JU
Coventry
CV7 9JU
Contact
Aimee Ofsarnie
Telephone
+44 7808105316
Country
United Kingdom
NUTS code
UK - United Kingdom
National registration number
06815480
Internet address(es)
Main address
Buyer's address
https://in-tendorganiser.co.uk/the-mtc
one.3) Communication
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendorganiser.co.uk/the-mtc
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Innovative Manufacturing
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Enterprise Resource Planning (ERP) Replacement: Microsoft Dynamics 365 Implementation Services
Reference number
MTC/TENDER/001
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Enterprise Resource Planning (ERP) Replacement: Microsoft Dynamics 365 Implementation Services Replacement of Microsoft Dynamics AX 2012 R3 for Finance, Procurement, Project management, accounting and Resource planning The Manufacturing Technology Centre is seeking expressions of interest in respect of Enterprise Resource Planning (ERP) Replacement: Microsoft Dynamics 365 Implementation Services. The current provision at the MTC is Microsoft Dynamics AX 2012 R3 which is coming to end of service. The intent is to replace with Microsoft Dynamics 365. A discovery process is being carried out in parallel with the requirements of this PIN. The aim of this project is to build and implement Dynamics 365 solution based on the blueprint from the aforementioned process. It is expected that a Dynamics 365 platform is going to be built as a baseline for future development and integration according to business needs. The current ERP solution (Dynamics AX 2012 R3 integrated with Project Server) covers the areas listed below: Core Financials: General ledger Accounts payable, including invoice processing automation and OCR Accounts receivable Budgeting / Cost budgeting Month end management Allocation rules Making Tax digital at group / multi-company level Multi-currency management Multi-company management (including shared internal services) Procurement process Fixed assets Project management, accounting, planning and resourcing Project cost capture (expense, labour, item) Project Profit and Loss reporting Project budgeting Invoicing Revenue recognition Financial and project lifecycle reporting Graphical project planning Milestone, task definition Resource management and assignment Forecasting of labour and material spend Billing structures, contract management Operational reporting Bare minimum HR data enabling seamless completion of timesheets Security User management (fed from AD) Effective role assignments (Segregation of duties in mind) It is expected that Dynamics 365 implementation will provide at least like-for-like functionality as well as resilient platform, which could be expanded further, reaping benefits of a modern ERP tool. MTC also uses Dynamics Sales, Dynamics 365 Marketing, and PowerBI. Further integration and consolidation of the platforms is anticipated following the initial implementation MTC is a £100m turnover business, employing ~800 staff, of which 104 are core users with full access, 462 are team users and at least 70 project users. As MTC grows, these numbers are expected to increase at a steady rate. Latter facts provide an indication of this project’s significance and potential impact to the business. It is anticipated that a Contract Notice and all applicable tendering materials will be published approx. 15th July 2021 .
two.1.5) Estimated total value
Value excluding VAT: £1,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The purpose of this PIN is to commence market engagement and gather expressions of interest in advance of the tender documents and contract notice being published. The aim of this PIN is to reduce the actual tendering period for this opportunity, which will be no less than 15 calendar days.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.3) Estimated date of publication of contract notice
15 July 2021
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.3) Additional information
Currently, a discovery process is being carried out with a 3rd party Microsoft support partner. The aim of this process is to design a blueprint for Dynamics 365 system which is then expected to be built and implemented by the successful partner of this tender. Information for the current discovery process is based on years of collaboration with the aforementioned 3rd party Microsoft support partner and workshops held, mapping business processes. The MTC are holding a meet the buyer event, which will outline all of the MTC’s expected requirements in relation to the project, on 8th July 2021. To register your interest, please contact aimee.ofsarnie@the-mtc.org.
six.4) Procedures for review
six.4.1) Review body
The MTC
Coventry
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
The MTC
Coventry
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
The MTC
Coventry
Country
United Kingdom