Section one: Contracting authority
one.1) Name and addresses
Rutland County Council
Catmose House, Catmose Street
Oakham, Rutland
LE15 6HP
Contact
Mr Paul Williams
Country
United Kingdom
NUTS code
UKF - East Midlands (England)
Internet address(es)
Main address
https://www.rutland.gov.uk/businesses/selling-council/procurement
Buyer's address
https://www.rutland.gov.uk/businesses/selling-council/procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.eastmidstenders.org/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.eastmidstenders.org/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Rutland County Council Passenger Transport Services - Home to School 2023
Reference number
DN668137
two.1.2) Main CPV code
- 60000000 - Transport services (excl. Waste transport)
two.1.3) Type of contract
Services
two.1.4) Short description
To express your interest and gain access the tender documentation please only use the website: https://www.eastmidstenders.org/ and under the opportunities option, select Welland Procurement from the Organisation menu, and access the project via your ProContract profile. You will immediately have access to the tender pack.
Rutland County Council would like to invite suppliers to bid for it's transport and home to school services, which is available in 3 Lots: Lot 1 - Educational Bus Services; Lot 2 - Specialist Transport Services, and; Lot 3 - Pence Per Mile routes for bus and taxi routes. Please note that there is no route this year for public bus transport routes. There is 1 route for Lot 1 at an estimated cost of £128,000.00, 34 routes for Lot 2 at an estimated cost of £1,826,600.00, and 2 routes for Lot 3 at an estimated cost of £40,400.00.
Please note that bidders must check Document 2 - Route Specifications 2023 to check the exact requirements for vehicles, drivers, and where appropriate passenger assistants before bidding for each route, as routes differ regarding DBS checks required and the sizes and specifications of the vehicles to be used on the routes. Bidders not meeting these requirements will not be considered for contract award if they do not meet these requirements.
There are no qualitative scored questions for this procurement as all routes are to be evaluated on price only. Prices that tie for the lowest price will result in the route not being awarded.
Package bids are not accepted for this procurement and bids must be submitted in the exact format requested on the pricing schedule. Prices must not be qualified in order to secure other contracts as per Document One. Bidders not following this request will be eliminated from this procurement exercise.
two.1.5) Estimated total value
Value excluding VAT: £1,995,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Education Bus Service
Lot No
1
two.2.2) Additional CPV code(s)
- 60112000 - Public road transport services
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
This is an Open Tender compliant with the Public Contract Regulations 2015. This Lot has
one route which is for a five year contract, requiring vehicles with a minimum of 54 seats.
An Enhanced adult and child DBS check is a mandatory requirement for these routes. No
qualitative assessment is required on this Lot - 100% price only.
two.2.5) Award criteria
Quality criterion - Name: No Quality Criteria is included in this procurement / Weighting: 0
Price - Weighting: 100
two.2.6) Estimated value
Value excluding VAT: £128,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Specialist Transport Services
Lot No
2
two.2.2) Additional CPV code(s)
- 60000000 - Transport services (excl. Waste transport)
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
This is an Open Tender compliant with the Public Contracts Regulations 2015. This Lot has
34 routes and contract lengths and requirements vary. Please see Document Two for route
and requirement information. No qualitative assessment is required on this Lot - 100% price
only.
two.2.5) Award criteria
Quality criterion - Name: No Quality Criteria is included in this procurement / Weighting: 0
Price - Weighting: 100
two.2.6) Estimated value
Value excluding VAT: £1,826,600
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Pence Per Mile
Lot No
3
two.2.2) Additional CPV code(s)
- 60000000 - Transport services (excl. Waste transport)
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
This is an Open Tender compliant with the Public Contracts Regulations 2015. This is a pence
per mile Lot with 2 contracts that are awarded for 1 year each in total. No qualitative
assessment is required on this Lot - 100% price only.
two.2.5) Award criteria
Quality criterion - Name: No Quality Criteria is included in this procurement / Weighting: 0
Price - Weighting: 100
two.2.6) Estimated value
Value excluding VAT: £40,400
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 June 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
8 June 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Rutland County Council
Catmose House, Catmose Street
Oakham, Rutland
LE15 6HP
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers (please see the tender pack for further details and the indicative timetable). This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the Contract is entered into. Such additional information should be requested from the Contracting Authority, via the e-tendering portal.