Section one: Contracting authority
one.1) Name and addresses
E-ACT Multi Academy Trust
The Orangery 28 Headlands Kettering
Northamptonshire
NN15 7HP
Country
United Kingdom
NUTS code
UKG31 - Birmingham
Internet address(es)
Main address
https://in-tendhost.co.uk/cohesionconsulting/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/cohesionconsulting/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/cohesionconsulting/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
E-ACT Cleaning
Reference number
CCL_035
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The award winning E-ACT Multi Academy Trust is tendering the cleaning services in 35 Academies between London, Bristol, Birmingham, Daventry, Oldham and Sheffield. There are two Lots, one South with 18 Academies and one North with 17 Academies. The Trust supports many deserving communities in England. The current contract is supported by Cleantec, Purgo, Atlas FM and four inhouse operations. With 35 Academies and over 18,550 students on roll in E-ACT; plus 2,292 students in the 6 Venturers Trust Schools and over 2,500 staff, this is an exceptional opportunity.The Venturers Trust are joining E-ACT by September 2024. Should this merger be delayed for any reason then the mobilisation of the six Venturers Trust Academies will be delayed proportionately, with Venturers Trust remaining the signatory for that segment of the contract. This will allow the contract for the other Academies in both lots to commence in January 2025.The Trust is tendering its cleaning services and is seeking a
two.1.5) Estimated total value
Value excluding VAT: £10,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
Main site or place of performance
E-Act, The Orangery, 28 Headlands, Kettering, Northamptonshire, NN15 7HP
two.2.4) Description of the procurement
The award winning E-ACT Multi Academy Trust is tendering the cleaning services in 35 Academies between London, Bristol, Birmingham, Manchester and Sheffield. There are two Lots, one South with 21 Academies and one North with 14 Academies. The Trust supports many deserving communities in England. The current contract is supported by Cleantec, Purgo, Atlas FM and four inhouse operations. The Venturers Trust are joining E-ACT by September 2024. Should this merger be delayed for any reason then the mobilisation of the six Trust Academies will be delayed proportionately, with Venturers Trust remaining the signatory for that segment of the contract. This will allow the contract for the other Academies in the Southern Lot to commence in January 2025.There are 35 Academies in the tender and over 18,550 students on roll in E-ACT and 2,292 students in the 6 Venturers Trust Schools, plus over 2,500 staff. The Trust is tendering its cleaning services and is seeking a professional cleaning contractor to deliver an excellent level of cleanliness in every Academy every day. There are a number of LGPS pensions in the Academies and either having Admitted Body Status, or the ability to achieve it, is a mandatory requirement of the tender and the contract.The contract is scheduled to commence on 1st January 2025, initially spanning three years with an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the Trust’s satisfaction and agreement on budgets and service levels. The estimated turnover for the entire five-year duration is approximately £10,500,000.The contract is focused on consistently high levels of cleaning service and pro-active management. Regular termly and annual reviews throughout the contract duration are mandatory, and a break clause should be included to support both parties in case the relationship does not thrive. The Trust expects high standards of support and a strong working relationship with the selected bidder. To express interest in the tender and access all contract documents (which are available free of charge), kindly register on https://in-tendhost.co.uk/cohesionconsulting/aspx/Home, if you haven’t already, and declare your interest in the opportunity.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £10,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract is for an initial three year term. There is an option to extend the contract for a further two years subject to mutual agreement, based on strong financial and qualitative performance by mutual agreement.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
N/A
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 May 2024
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
The Cabinet Office
70 Whitehall
London
SW1A 2AS
cocommercial@crowncommercial.gov.uk
Telephone
+44 2072761234
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/cabinet-office/about/procurement
six.4.2) Body responsible for mediation procedures
Cohesion Consulting Ltd
16 Mount Pleasant
Tunbridge Wells
TN1 1QU
info@cohesionconsultingltd.co.uk
Telephone
+44 7895837811
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
4000/4000
six.4.4) Service from which information about the review procedure may be obtained
Cohesion Consulting Ltd
16 Mount Pleasant
Tunbridge Wells
TN1 1QU
glenn@Cohesionconsulting.co.uk
Telephone
+44 7895837811
Country
United Kingdom