Contract

Provision of a Backup Contractor for the Reactive Repairs & Maintenance Service

  • London Borough of Hillingdon

F03: Contract award notice

Notice identifier: 2021/S 000-012882

Procurement identifier (OCID): ocds-h6vhtk-02a737

Published 8 June 2021, 10:45pm



Section one: Contracting authority

one.1) Name and addresses

London Borough of Hillingdon

Civic Centre,

Hillingdon

London

Email

mbreen@hillingdon.gov.uk

Country

United Kingdom

NUTS code

UKI74 - Harrow and Hillingdon

Internet address(es)

Main address

www.hillingdon.gov.uk

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Provision of a Backup Contractor for the Reactive Repairs & Maintenance Service

two.1.2) Main CPV code

  • 45400000 - Building completion work

two.1.3) Type of contract

Works

two.1.4) Short description

The portfolio of properties will consist of a mixture of houses, bungalows, blocks of flats, tower blocks and sheltered housing schemes and corporate buildings of various types, construction, and ages. The Council has a legal responsibility to maintain these properties to keep them in good working order and undertake repairs as and when they are required.

With over 10,000 properties within the Housing stock and approximately 200 corporate buildings, a requirement exists for a multi-disciplined contractor to perform a backup function to Hillingdon's Reactive Repairs and Maintenance Service department (DLO) and undertake various work orders that are required to be completed within 20 working days of issue. Complaint, legal and disrepair work will have sensitive time frames for works to be completed and these must be fully complied with.

The works will be for the following trade related areas below.

• Brick & Masonry Works

• External Works

• Concrete works (for Path repairs)

• Carpentry & Joinery

• Plasterwork & other floor, wall & Ceiling finishes

• Painting & Decorating

• Plumbing

The proposed contract will be based upon the National Housing Maintenance Forum M3NHF Schedule of Rates version 7.2, the specifications of workmanship and materials and the relevant SOR rates for each element of the required services. The rates are to include for all preliminaries, overheads, and profits. As part of their tender submission, contractors are required to tender a single Minus percentage adjustment to these rates.

The Council's annual spend on works issued to external contractors for the above service is approximately £160,000 per annum. Contractors should be aware, however, that the London Borough of Hillingdon does not provide any guarantees or assurances in respect of the annual value or volumes of work, if any, which will be procured under this proposed contract.

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 45410000 - Plastering work
  • 45420000 - Joinery and carpentry installation work
  • 45430000 - Floor and wall covering work
  • 45440000 - Painting and glazing work
  • 45450000 - Other building completion work

two.2.3) Place of performance

NUTS codes
  • UKI74 - Harrow and Hillingdon
Main site or place of performance

London Borough of Hillingdon

two.2.4) Description of the procurement

The portfolio of properties will consist of a mixture of houses, bungalows, blocks of flats, tower blocks and sheltered housing schemes and corporate buildings of various types, construction, and ages. The Council has a legal responsibility to maintain these properties to keep them in good working order and undertake repairs as and when they are required.

With over 10,000 properties within the Housing stock and approximately 200 corporate buildings, a requirement exists for a multi-disciplined contractor to perform a backup function to Hillingdon's Reactive Repairs and Maintenance Service department (DLO) and undertake various work orders that are required to be completed within 20 working days of issue. Complaint, legal and disrepair work will have sensitive time frames for works to be completed and these must be fully complied with.

The works will be for the following trade related areas below.

• Brick & Masonry Works

• External Works

• Concrete works (for Path repairs)

• Carpentry & Joinery

• Plasterwork & other floor, wall & Ceiling finishes

• Painting & Decorating

• Plumbing

The proposed contract will be based upon the National Housing Maintenance Forum M3NHF Schedule of Rates version 7.2, the specifications of workmanship and materials and the relevant SOR rates for each element of the required services. The rates are to include for all preliminaries, overheads, and profits. As part of their tender submission, contractors are required to tender a single Minus percentage adjustment to these rates.

The Council's annual spend on works issued to external contractors for the above service is approximately £160,000 per annum. Contractors should be aware, however, that the London Borough of Hillingdon does not provide any guarantees or assurances in respect of the annual value or volumes of work, if any, which will be procured under this proposed contract.

two.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Cost criterion - Name: Price / Weighting: 80

two.2.11) Information about options

Options: Yes

Description of options

The Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further one (1) plus one (1) years subject to agreement and satisfactory performance

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2021/S 000-008134


Section five. Award of contract

A contract/lot is awarded: No

five.1) Information on non-award

The contract/lot is not awarded

Other reasons (discontinuation of procedure)


Section six. Complementary information

six.4) Procedures for review

six.4.1) Review body

High Court of England and Wales

Royal Courts of Justice, Strand

London

WC1A 2LL

Country

United Kingdom

six.4.2) Body responsible for mediation procedures

High Court of England and Wales

Royal Courts of Justice, Strand

London

WC1A 2LL

Country

United Kingdom

six.4.4) Service from which information about the review procedure may be obtained

London Borough of Hillingdon

Civic Cntre

Uxbridge

UB8 1UW

Country

United Kingdom