Section one: Contracting authority/entity
one.1) Name and addresses
UNIVERSITY OF YORK
Heslington
YORK
YO105DD
Contact
Rob Hunt
Telephone
+44 1904328201
Country
United Kingdom
NUTS code
UKE21 - York
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Mobile App Development Team Partnership
Reference number
UY/PROC/908
two.1.2) Main CPV code
- 72200000 - Software programming and consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of joint University of York/External contractor team to develop the "MyUoY" mobile application.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 72262000 - Software development services
two.2.3) Place of performance
NUTS codes
- UKE21 - York
two.2.4) Description of the procurement
Provision of joint University of York/External contractor team to develop the "MyUoY" mobile application. Likely value of requirement is a maximum figure over 2 years.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
- Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
The University is looking to build a team to support its MYUoY mobile application. There is an urgency to do this quickly due to the resignation of the three most senior roles in the team previously managing the application. These resignations mean that the application is in danger of becoming unsupported and ceasing to function.
We have identified that we do not have the internal talent pool or numbers of staff available to provision the team entirely from internal staff members as there have been significant challenges recruiting suitable digitally skilled staff members since the COVID pandemic began. The IT department as a whole has been carrying a 20% vacancy rate
By not undertaking a competitive tender, the University will increase the lead time available to restart support of the application; thereby significantly reducing the risk of missing a critical date of the end of September 2022 when our next cohort of undergraduates starts. Running a full competitive tender process could potentially mean leaving the application unsupported and it going out of service due to lack of updates.
The University has identified a potential strategic partner with which it has worked previously on the MyUoY app. The knowledge they have of the application and our processes is essential to the partnership. As we do not think that another provider would have the same level of knowledge we wish to proceed with our favoured partner. This again would avoid an unacceptable delay to starting the work.
This arrangement is intended to continue for up to 24 months, during which time we will consider competitive options for a new, longer-term solution/partner.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
17 May 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
e3 Media Limited (trading as Great State)
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £1,000,000
Total value of the contract/lot/concession: £1,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of York
York
Country
United Kingdom