Section one: Contracting authority
one.1) Name and addresses
SELWOOD HOUSING SOCIETY LIMITED
Bryer Ash Business Park Bradford Road
TROWBRIDGE
BA148RT
Contact
Adam Challonder
adam.challonder@selwoodhousing.com
Telephone
+44 1225715754
Country
United Kingdom
NUTS code
UKK15 - Wiltshire CC
Companies House
04168336
Internet address(es)
Main address
Buyer's address
https://www.selwoodhousing.com/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/selwoodhousinggroup/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/selwoodhousinggroup/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Landlord Fire Alarm programme
Reference number
SEL - 25 - 2223
two.1.2) Main CPV code
- 45450000 - Other building completion work
two.1.3) Type of contract
Works
two.1.4) Short description
Selwood Housing has identified a requirement to undertake Fire detection upgrades to LD2 standards throughout its stock to bring all installations in line with current legislation. Current installations may consist of battery only equipment, non-interlinked equipment, poorly located equipment, and a mix of systems. To address this Selwood Housing are seeking to appoint a single suitably qualified and experienced contractor to deliver a programme of fire detection upgrades. The contractor is expected to engage with the nominated manufacturers during the tender process. The successful contractor will be required to undertake site visits to design a system with input from nominated manufacturers. Contact details of each nominated manufacturer have been provided within the specification documentation. The contract will run for an initial 3-year period, with then an option to extend by a further 2 years subject to contractor performance. Selwood Housing require the successful Bidder to commence the contract and begin undertaking issued task work in July 2023. The contract will be priced using a core schedule of rates as provided within SEL - 25 - 2223 - Pricing Matrix Bidders will also be required to submit a % adjustment against the electrical MNHF7.2 schedule of rates. This inclusion will be utilised when Selwood Housing require the use of rates that sit outside of the core schedule of rates. Works will be issued on a programme basis. Over the lifetime of the agreement Selwood Housing will work with the successful contractor to establish the work requirements that will be issued (And then priced for against the submitted schedule of rates). Further details regarding the first-year property requirements will be discussed with the successful contractor upon award. Selwood Housing will provide the successful contractor with a property list which includes tenant contact details. Please refer to document: SEL - 25 - 2223 - Specification for further instruction Selwood Housing properties are situated within the Wiltshire, Somerset and Bath and Northeast Somerset geographical area.
two.1.5) Estimated total value
Value excluding VAT: £1,800,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
Main site or place of performance
Selwood Housing properties are situated within the Wiltshire, Somerset and Bath and Northeast Somerset geographical area.
two.2.4) Description of the procurement
Fire detection upgrades to LD2 standards in line with current legislation.
Current installations may consist of battery only equipment, non-interlinked equipment, poorly located equipment, and a mix of systems. To address this Selwood Housing are seeking to appoint a single suitably qualified and experienced contractor to deliver a programme of fire detection upgrades.
The contractor is expected to engage with the nominated manufacturers during the tender process. The successful contractor will be required to undertake site visits to design a system with input from nominated manufacturers.
Contact details of each nominated manufacturer have been provided within the specification documentation.
The contract will run for an initial 3-year period, with then an option to extend by a further 2 years subject to contractor performance.
Selwood Housing require the successful Bidder to commence the contract and begin undertaking issued task work in July 2023.
The contract will be priced using a core schedule of rates as provided within SEL - 25 - 2223 - Pricing Matrix Bidders will also be required to submit a % adjustment against the electrical MNHF7.2 schedule of rates.
This inclusion will be utilised when Selwood Housing require the use of rates that sit outside of the core schedule of rates. Works will be issued on a programme basis. Over the lifetime of the agreement Selwood Housing will work with the successful contractor to establish the work requirements that will be issued (And then priced for against the submitted schedule of rates).
Further details regarding the first-year property requirements will be discussed with the successful contractor upon award. Selwood Housing will provide the successful contractor with a property list which includes tenant contact details.
Please refer to document: SEL - 25 - 2223 - Specification for further instruction.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
3 year initial contract with then a 2 year extension option available - subject to contractor performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
Section three. Legal, economic, financial and technical information
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 June 2023
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
6 June 2023
Local time
1:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Selwood Housing Bryers ash Trowbridge BA148RT
Bryers ash
Trowbridge
BA148RT
adam.challonder@selwoodhousing.com
Telephone
+44 1225715754
Country
United Kingdom