Section one: Contracting authority
one.1) Name and addresses
NEUPC Ltd
NEUPC Ltd, Phoenix House, 3 South Parade
Leeds
LS1 5QX
Contact
Andy Hughes
Telephone
+44 1134871756
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://neupc.delta-esourcing.com/
Buyer's address
one.1) Name and addresses
Southern Universities Purchasing Consortium
Reading Enterprise Park, University of Reading, Earley Gate, Whiteknights Road
Reading
RG6 6BU
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.1) Name and addresses
London Universities Purchasing Consortia
Shropshire House, 179 Tottenham Court Road
London
W1t 7NZ
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.1) Name and addresses
North West Universities Purchasing Consortia
Albert House, 17 Bloom Street
Manchester
M1 3HZ
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.1) Name and addresses
APUC
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.apuc-scot.ac.uk/#&information
one.1) Name and addresses
Higher Education Purchasing Consortia for Wales
8 th Floor, 30-36 Newport Road
Cardiff
CF24 0DE
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.hepcw.ac.uk/members/
one.2) Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Mail Services
Reference number
PMR2006 NE
two.1.2) Main CPV code
- 64121100 - Mail delivery services
two.1.3) Type of contract
Services
two.1.4) Short description
The NEUPC is leading a tender process to establish a framework for the HE Sector for Mail Services. This will include two lots covering both UK Business Mail Services and International Mail Services
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £30,000,000
two.2) Description
two.2.1) Title
UK Business Mail Services
Lot No
1
two.2.2) Additional CPV code(s)
- 60160000 - Mail transport by road
- 60220000 - Mail transport by railway
- 64121100 - Mail delivery services
- 79571000 - Mailing services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
Lot 1 is a new provision for the sector having never been tendered officially previously, the UK domestic business mail lot seeks to award up to 3 suppliers to provide a down stream access provision for business mail services. Bidders would be required to ensure supply chain in place for final mile delivery, potentially provide IT solutions to give institutional efficiencies and establish a confirmed working pattern of collection and delivery on an individual call off basis with institutions.
Advice where required on mail processes and best practice within the UK mail sector
Detailed management information
Ability to structure internal accounts and invoice appropriately as required by members.
Suppliers awarded to either or both lots would be expected to establish a productive relationship with the Postal Operations Group to communicate and advise on best practice.
two.2.5) Award criteria
Quality criterion - Name: Quality - Sustainability / Weighting: 10
Quality criterion - Name: Quality - Technical Ability & Service / Weighting: 18
Quality criterion - Name: Contract and Framework Management / Weighting: 20
Quality criterion - Name: Additional Services Offered / Weighting: 7
Cost criterion - Name: Price - Rate card and Retrospective Rebate / Weighting: 45
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
This framework may be used in relation to funding from (but not limited to) ERDF, ESIF and other external funding programmes.
two.2.14) Additional information
The framework will be open to all members of the listed HE Consortia whether or not they identify as being subject to PCR2015
For clarity Lot 1 UK Business Mail Servicesand Lot 2 International Mail Services must be bid for separately. Links to bid for each are below:
Lot 1 UK Business Mail Services- https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Mail-delivery-services./79GN4Z8SZP
two.2) Description
two.2.1) Title
International Mail Services
Lot No
2
two.2.2) Additional CPV code(s)
- 60160000 - Mail transport by road
- 60220000 - Mail transport by railway
- 60411000 - Scheduled airmail transport services
- 64121100 - Mail delivery services
- 79571000 - Mailing services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
A retender of a previous provision which was for International Air Mail the scope of the new lot has been redefined simply as International Mail Services to encourage bidders to propose the best value for money provision for the requirement and not restrict the method of delivery.
Coverage is required for a global mail delivery service including but not restricted to:
Collection from any member institution for outbound delivery to any destination outside of the UK (allowing for prohibited lists).
Inbound services
Advice where required on HMRC regulation and regulation at point of delivery.
Detailed management information
Ability to structure internal accounts and invoice appropriately as required by members.
Suppliers awarded to either or both lots would be expected to establish a productive relationship with the Postal Operations Group to communicate and advise on best practice.
It is intended to award this lot to up to 3 suppliers.
two.2.5) Award criteria
Quality criterion - Name: Quality - Sustainability / Weighting: 10
Quality criterion - Name: Quality - Technical Ability & Service / Weighting: 20
Quality criterion - Name: Contract & Framework Management / Weighting: 20
Quality criterion - Name: Additional Services Offered / Weighting: 5
Cost criterion - Name: Price - Rate card & Retrospective rebate / Weighting: 45
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
This framework may be used in relation to funding from (but not limited to) ERDF, ESIF and other external funding programmes.
two.2.14) Additional information
For clarity Lot 1 UK Business Mail Services and Lot 2 International Mail Services must be bid for separately. Links for each are below:
Lot 2 International Mail Services - https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Mail-delivery-services./82UKVBUT9S
The framework will be open to all members of the listed HE Consortia whether or not they identify as being subject to PCR2015
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 214-525832
Section five. Award of contract
Contract No
1
Lot No
1
Title
UK Business Mail
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 May 2021
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Royal Mail Group Ltd
100 Victoria Embankment
London
EC4Y 0HQ
samantha.c.parsons@royalmail.com
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
04138203
Internet address
The contractor is an SME
No
five.2.3) Name and address of the contractor
DHL Parcel UK t/a UK Mail
120 Buckingham Avenue
Slough
SL1 4LZ
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
00965783
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £28,000,000
Total value of the contract/lot: £28,000,000
Section five. Award of contract
Contract No
2
Lot No
2
Title
International Business Mail
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 May 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Royal Mail
100 Victoria Embankment
London
EC4Y 0HQ
samantha.c.parsons@royalmail.com
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
4138203
The contractor is an SME
No
five.2.3) Name and address of the contractor
Deltec International Ltd
Skynet House, 18-21 Pulborough Way
Hounslow
TW4 6DE
anne.mason@deltec-international.com
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
1925142
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Citipost Limited
51 Hailey Road
ERITH
DA18 4AA
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
03451070
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £2,000,000
Total value of the contract/lot: £2,000,000
Section six. Complementary information
six.3) Additional information
For clarity Lot 1 UK Business Mail Services and Lot 2 International Mail Services must be bid for separately. Links to bid for each are below:
Lot 1 UK Business Mail Services - https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Mail-delivery-services./79GN4Z8SZP
Lot 2 International Mail Services - https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Mail-delivery-services./82UKVBUT9S
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=593661101
GO Reference: GO-202167-PRO-18361794
six.4) Procedures for review
six.4.1) Review body
NEUPC Ltd
NEUPC Ltd, Phoenix House, 3 South Parade
Leeds
LS1 5QX
Telephone
+44 1134871756
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
NEUPC Ltd
NEUPC Ltd, Phoenix House, 3 South Parade
Leeds
LS1 5QX
Telephone
+44 1134871756
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
NEUPC Ltd
NEUPC Ltd, Phoenix House, 3 South Parade
Leeds
LS1 5QX
Telephone
+44 1134871756
Country
United Kingdom