Section one: Contracting authority/entity
one.1) Name and addresses
Crawley Borough Council
The Create Building, The Boulevard
Crawley
RH101UZ
Contact
Thomas Walker
Country
United Kingdom
Region code
UKJ28 - West Sussex (North East)
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Modification Notice - Crawley Council Commercial Property Further Competition Via YPO's Insurance Placement DPS 978
two.1.2) Main CPV code
- 66510000 - Insurance services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ28 - West Sussex (North East)
two.2.4) Description of the procurement at the time of conclusion of the contract:
Crawley Borough Council's further competition for commercial property insurance.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2020/S 089-213637
Section five. Award of contract/concession
Contract No
1
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
31 March 2020
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Morrison Edwards Insurance Services Ltd
London
Country
United Kingdom
NUTS code
- UKI - London
Companies House
03712209
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £1,166,666
Section six. Complementary information
six.3) Additional information
The supplier awarded the work has since been acquired by CLEAR INSURANCE MANAGEMENT LIMITED (03712209).
Contract Award Value represents total duration of contract to date (36 month initial duration period, valued at £700,000 plus 24 month built in extension option).
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 66510000 - Insurance services
seven.1.3) Place of performance
NUTS code
- UKJ28 - West Sussex (North East)
seven.1.4) Description of the procurement:
Crawley Borough Council's further competition for commercial property insurance was awarded on 31/03/2020 via YPO's Insurance Placement DPS - 978.
The contract had a maximum possible duration period of 60 months.
An extraordinary modification has been required to extend the contract for an additional 12 months due to an unexpected delay for the Council to move across to a different insurance scheme.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
72
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£1,166,666
seven.1.7) Name and address of the contractor/concessionaire
Clear Insurance Management Limited
London
Country
United Kingdom
NUTS code
- UKI - London
Companies House
03712209
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Original expiry date of the contract was 31/03/2025. A 12 month extension of the contract to 31/03/2025 has been required - to extend cover of all insurance policies held with the supplier during this time.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Negotiations to move the Council across to a different insurance scheme were ongoing across the last financial year but the new scheme holders only advised the Council at late notice that the move over would not be possible until 01/04/2026, not allowing sufficient time to engage in a full procurement process.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £450,854.66
Total contract value after the modifications
Value excluding VAT: £1,617,521.33