Section one: Contracting authority
one.1) Name and addresses
Prifysgol Bangor / Bangor University
Finance Office, Cae Derwen, College Road
Bangor
LL57 2DG
Contact
Olivia Cahill
Telephone
+44 1248382625
Country
United Kingdom
NUTS code
UKL12 - Gwynedd
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0340
one.3) Communication
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/home.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etenderwales.bravosolution.co.uk/home.html
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Marquee Hire for Bangor University for 2025 onwards.
Reference number
BU132024
two.1.2) Main CPV code
- 39522530 - Tents
two.1.3) Type of contract
Supplies
two.1.4) Short description
Bangor University are seeking a supplier for the provision of marquee hire for events held for but not limited to Graduation and Open days during the Summer and Autumn each year. The contract duration is 3 years with options to extend 2 x 12 months.
two.1.5) Estimated total value
Value excluding VAT: £250,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 39522530 - Tents
two.2.3) Place of performance
NUTS codes
- UKL12 - Gwynedd
Main site or place of performance
Main Arts Building, Bangor University
Bangor
Gwynedd
LL57 2DF
two.2.4) Description of the procurement
Bangor University is looking to establish a single supplier contract for Marquee and associated equipment hire. The University requires various Marquee options for various types of events throughout the term of the contract. These events include but are not limited to:
- Graduations
- Open days
- Events e.g. conferences
The key purpose of establishing this contract, will be for annual Graduation Ceremonies and Open Days. Graduations are expected to take place annually usually in July and there will be 5 Open Days throughout the year(2 held between June-August and 3 held between October-November). Other requirements are throughout the year and may include ad hoc conferences or events. The majority of the events would be held in the Quadrangle and Car Park of the Main Arts Building but may be in any location around Bangor University premises. See link below.
https://www.bangor.ac.uk/about/our-location
The University is looking for a contractor who will be required to act as the Principal Designer and Principal Contractor for all works associated with the supply and installation of Marquees, in accordance with the HSE CDM Roles and Duties 2015.(https://www.hse.gov.uk/entertainment/cdm-2015/roles-and-duties.htm)
The successful bidder appointed to the contract will be required to be MUTA Registered and work to MUTA best practices throughout the contract term including any extension to the contract for the provision of Marquee Hire.
Associated equipment will not be required for all marquee requirements however for larger events, graduation and some conferences there may be the need for the delivery to include but not be limited to:
- Furniture
- Lighting
This PIN is not a call for competition. By publishing this PIN, Bangor University may avail itself of the opportunity to reduce the submission period from 30 days (with electronic submission) to 15 days (if the PIN has been published for at least 35 days and no longer than 12 months)
All procurement documents will be available free of charge via the University's e-tendering portal: etenderwales
https://etenderwales.bravosolution.co.uk/web/login.shtml
DOCUMENTS ONCE RELEASED; MUST BE ACCESSED AND SUBMISSIONS MADE VIA THIS PORTAL.
Interested organisations are encouraged to register on Sell2Wales and the etenderWales system in advance so they are alerted to the release of the documents without delay.
The University would like to understand the level of interest in the market place for Marquee Hire therefore are inviting any interested Organisations to submit an expression of interest to this early opportunity notice. The expected date for release of the contract notice will be approximately (19/08/24).
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
optional 2 x 12 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.3) Estimated date of publication of contract notice
19 August 2024
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The successful bidder appointed to the contract will be required to be MUTA Registered and work to MUTA best practices throughout the contract term including any extension to the contract for the provision of Marquee Hire.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=140711.
(WA Ref:140711)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom