Section one: Contracting entity
one.1) Name and addresses
Wales And West Utilities
Wales & West House, Spooner Close, Coedkernew
NEWPORT
NP108FZ
Contact
Bec Jones
Telephone
+44 7969844468
Country
United Kingdom
Region code
UK - United Kingdom
Companies House
05046791
Internet address(es)
Main address
https://www.wwutilities.co.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://sourcing4wwu.bravosolution.co.uk/web/login.html
Additional information can be obtained from the above-mentioned address
one.6) Main activity
Extraction of gas and oil
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Medical Records Management System
Reference number
WWU1370
two.1.2) Main CPV code
- 79996100 - Records management
two.1.3) Type of contract
Services
two.1.4) Short description
Wales and West Utilities (WWU) are tendering for a medical records management system for use by our Occupational Health team.
Secure records management is required because:
• WWU has a duty to manage special category data under UK GDPR Arts 6&9
• Occupational Health is a data controller and data processor under UK GDPR
• Medical records must be stored and retained in a confidential system Art 9(2)(h) by a professional with a legal or ethical duty of professional secrecy Art 9(3)
• Under common law, a health professional must obtain consent before a medical report is released to management. The records must be stored securely in the interim
• Health professionals have an ethical duty to protect confidentiality.
Data protection is of paramount importance and all data is considered sensitive, so it's important that you can demonstrate your ability to meet the following requirements -
• Your solution must be a SAAS solution,
• It must be hosted on a UK based server,
• Data must be backed up and encrypted while at rest and in transit,
• Multi Factor Authentication (MFA) sign on,
• You must be ISO27001 accredited,
• Adequate controls must be in place to monitor and prevent records editing,
• You must be registered with the ICO,
• Appropriate password controls must be in place which include forced password changes and an acceptable level of complexity,
two.1.5) Estimated total value
Value excluding VAT: £100,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79996100 - Records management
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Expression of Interest
Participants wanting to participate in this sourcing activity must confirm their expression of interest and ability to provide the service required by e-mailing: Bec.Jones@wwutilities.co.uk
Please include the following information in your email:
1) Full company name;
2) Main contact details (name, job title, email address, and telephone numbers).
Please note the tender will be run via our procurement portal Bravo which requires suppliers to be registered to participate, failure to register will result in the supplier not being able to participate in the sourcing event. You can register for Bravo here -
sourcing4wwu.bravosolution.co.uk. In your expression of interest, please also include -
3) Bravo registered email address and contact name.
two.3) Estimated date of publication of contract notice
3 June 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of expressions of interest
Date
25 April 2024
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English