Section one: Contracting authority
one.1) Name and addresses
University of Southampton
University Road, Highfield
Southampton
SO171BJ
Contact
Danielle Stephenson
Country
United Kingdom
Region code
UKJ32 - Southampton
UK Register of Learning Providers (UKPRN number)
10007158
Internet address(es)
Main address
one.4) Type of the contracting authority
Other type
Higher Education Institution not subject to PCR15 or any replacement legislation
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Photography Services Framework
Reference number
2023UoS-0823
two.1.2) Main CPV code
- 79961000 - Photographic services
two.1.3) Type of contract
Services
two.1.4) Short description
The University requires a framework of professional photographers to deliver exceptional imagery to appropriately represent the University in the increasingly competitive HE (Higher Education) market. All photography taken on behalf of the University must adhere to the University brand. Information on the University's brand guidelines can be found at File 4 Appendix 1 - UoS Brand Imagery, further information can be provided upon appointment.
Imagery is a key part of our brand. For the University to ensure high-quality photographs to support print and digital materials we require professional photographers to showcase the University through selling university life, world-leading teaching and research and compelling profiles of staff, students, alumni and facilities.
The supplier is required to capture imagery to work across multiple platforms, they will need to be aware of the different specific shot styles. This can include shooting:
- images in landscape and portrait
- the same image multiple times in different angles
-the same set up with different models
The commissioner will be on location to guide these decisions, but the photographer will need to be experienced to execute these styles, advise and think creatively.
The framework of suppliers will provide services across the whole University including other professional services, academic units, research centres and arts venues. All photography taken on behalf of the University must adhere to the University brand guidelines as well as considerations around campaign and channel requirements. All work supplied to the University must be subject to quality control processes by the commissioned supplier before it is supplied.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £200,000 / Highest offer: £240,000 taken into consideration
two.2) Description
two.2.1) Title
Large Photography Jobs / High-end Photography
Lot No
1
two.2.2) Additional CPV code(s)
- 79961000 - Photographic services
two.2.3) Place of performance
NUTS codes
- UKJ3 - Hampshire and Isle of Wight
two.2.4) Description of the procurement
Large Photography Jobs / High-end Photography
two.2.5) Award criteria
Quality criterion - Name: Production Quality Response / Weighting: 40
Quality criterion - Name: Interviews / Weighting: 30%
Cost criterion - Name: Day Rate / Weighting: 20%
Cost criterion - Name: Half Day / Weighting: 10%
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Smaller / Quick Turnaround Photography Jobs
Lot No
2
two.2.2) Additional CPV code(s)
- 79961000 - Photographic services
two.2.3) Place of performance
NUTS codes
- UKJ3 - Hampshire and Isle of Wight
two.2.4) Description of the procurement
Smaller / Quick Turnaround Photography Jobs
two.2.5) Award criteria
Quality criterion - Name: Production Quality Response / Weighting: 60%
Cost criterion - Name: Day Rate / Weighting: 20%
Cost criterion - Name: Half Day / Weighting: 10%
Cost criterion - Name: Hourly Rate / Weighting: 20%
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-036527
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 March 2025
five.2.2) Information about tenders
Number of tenders received: 17
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Chris Russell Photography Limited
Bishops Stortford
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
Companies House
14995354
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £120,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 March 2025
five.2.2) Information about tenders
Number of tenders received: 17
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Harrison Bates
Ringwood
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
Justification for not providing organisation identifier
Sole trader
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £240,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 March 2025
five.2.2) Information about tenders
Number of tenders received: 17
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Jasdeep Kaur Lehal
Winchester
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
Justification for not providing organisation identifier
Sole trader
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £120,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 March 2025
five.2.2) Information about tenders
Number of tenders received: 17
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Jon Banfield
Southampton
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
Companies House
5526083
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £240,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 March 2025
five.2.2) Information about tenders
Number of tenders received: 17
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Matt Sills Limited
Southsea
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
Companies House
11762408
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £240,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 March 2025
five.2.2) Information about tenders
Number of tenders received: 17
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Press Association Limited
London
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
Companies House
00004197
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £120,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of Southampton
Southampton
Country
United Kingdom