Section one: Contracting authority
one.1) Name and addresses
Nottinghamshire County Council
County Hall, Loughborough Road Westbridgford
Nottinghamshire
NG2 7QP
Contact
Mrs Katie Greenhalgh
katie.greenhalgh@nottscc.gov.uk
Telephone
+44 1159774761
Country
United Kingdom
Region code
UKF15 - North Nottinghamshire
Internet address(es)
Main address
http://www.nottinghamshire.gov.uk
Buyer's address
http://www.nottinghamshire.gov.uk
one.1) Name and addresses
Nottingham City Council
Loxley House, Station Street
Nottingham
NG2 3NG
Contact
Laura Iremonger
Laura.Iremonger@nottinghamcity.gov.uk
Telephone
+44 1158761945
Country
United Kingdom
Region code
UKF14 - Nottingham
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Derby City Council
Corporation Street
Derby
DE1 2FS
Contact
Patricia Kenny
Telephone
+44 1332641728
Country
United Kingdom
Region code
UKF11 - Derby
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Derbyshire County Council
County Hall
Matlock
DE4 3AG
Contact
Anna Cotsell
Anna.Cotsell@derbyshire.gov.uk
Telephone
+44 1629533190
Country
United Kingdom
Region code
UKF12 - East Derbyshire
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Leicester City Council
115 Charles Street
Leicester
LE1 1FZ
Contact
Graham Whatley
Graham.Whatley@leicester.gov.uk
Telephone
+44 1164543264
Country
United Kingdom
Region code
UKF21 - Leicester
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Leicestershire County Council
County Hall, Leicester Road
Leicester
LE3 8RA
Contact
Kate Lister
Telephone
+44 1163053635
Country
United Kingdom
Region code
UKF22 - Leicestershire CC and Rutland
Internet address(es)
Main address
https://www.leicestershire.gov.uk/
Buyer's address
https://www.leicestershire.gov.uk/
one.1) Name and addresses
Rutland County Council
Catmose Street
Oakham
LE15 6HP
Contact
Emily Barwell
Telephone
+44 7973855186
Country
United Kingdom
Region code
UKF22 - Leicestershire CC and Rutland
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework agreement for the provision of e-Resources for East Midlands Library (EMLIB) Consortium
Reference number
DN632795
two.1.2) Main CPV code
- 92511000 - Library services
two.1.3) Type of contract
Services
two.1.4) Short description
Nottinghamshire County Council (the Council) is undertaking this procurement on behalf of the East Midlands Libraries (EMLIB) Consortium to establish a framework agreement for the supply of a range of e-Resources, namely e-Books, e-Audiobooks, e-Magazines and e-Newspapers.
East Midlands Libraries (EMLIB) Consortium and joint procurement approach
There are 7 councils currently within the Consortium, all neighbouring authorities in the East Midlands regions.
1) Culture, Learning and Libraries (Midlands) (known as “Inspire”) (i.e., Nottinghamshire County Council’s Libraries operating as a charitable organisation)
2) Nottingham City Council
3) Derbyshire County Council
4) Derby City Council
5) Leicestershire County Council
6) Leicester City Council
7) Rutland County Council
This is a collaborative procurement exercise undertaken by all the Consortium members listed above. Any resulting framework agreement will be entered into by Inspire. Each Consortium member will be able to access the framework and will be responsible for sourcing the services they require with each supplier and will enter individual call-off contracts.
The term of the framework agreement will be for 4 years from 1st April 2023, with an opportunity to extend for a further 2 years in 12-month increments, making the maximum term 6 years.
This new framework agreement will replace the current framework ‘Provision of e-Resources for East Midlands Library (EMLIB) consortium’ reference DN377239 which will end on the 31st of March 2023.
This is a new competitive procurement process using an open procedure conducted in accordance with the light touch regime of the Public Procurement 2015 Regulations and advertised in the Find a Tender Service Find high value contracts in the public sector - GOV.UK (www.gov.uk)
https://www.eastmidstenders.org/
Reference DN632795
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,080,000
two.2) Description
two.2.1) Title
Lot 1 e-Books
Lot No
1
two.2.2) Additional CPV code(s)
- 92511000 - Library services
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
Supply of eBooks.
The Consortium requires the provision of a wide range of eBooks
two.2.5) Award criteria
Quality criterion - Name: General Requirements / Weighting: 50
Quality criterion - Name: Selection / Weighting: 15
Quality criterion - Name: Lot Specific Requirements / Weighting: 10
Quality criterion - Name: Training and Support / Weighting: 10
Quality criterion - Name: Implementation / Weighting: 12
Quality criterion - Name: Social Value / Weighting: 3
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
The term of the framework agreement will be for 4 years from 1st April 2023, with an opportunity to extend for a further 2 years in 12-month increments, making the maximum term 6 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 – e-Audiobooks
Lot No
2
two.2.2) Additional CPV code(s)
- 92511000 - Library services
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
Supply of e-Audiobooks
The Consortium requires the provision of a wide range of e-Audiobooks across the age ranges - children, young adults, adults for both fiction and non-fiction.
two.2.5) Award criteria
Quality criterion - Name: General requirements / Weighting: 50
Quality criterion - Name: Selection / Weighting: 15
Quality criterion - Name: Lot Specific Requirements / Weighting: 10
Quality criterion - Name: Training and Support / Weighting: 10
Quality criterion - Name: Implementation / Weighting: 12
Quality criterion - Name: Social Value / Weighting: 3
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
The term of the framework agreement will be for 4 years from 1st April 2023, with an opportunity to extend for a further 2 years in 12-month increments, making the maximum term 6 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 e-Magazines
Lot No
3
two.2.2) Additional CPV code(s)
- 92511000 - Library services
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
Supply of e-Magazines
The Consortium requires the provision of a wide range of e-Magazines
two.2.5) Award criteria
Quality criterion - Name: General Requirements / Weighting: 50
Quality criterion - Name: Selection / Weighting: 10
Quality criterion - Name: Lot Specific Requirements / Weighting: 15
Quality criterion - Name: Training and Support / Weighting: 10
Quality criterion - Name: Implementation / Weighting: 12
Quality criterion - Name: Social Value / Weighting: 3
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
The term of the framework agreement will be for 4 years from 1st April 2023, with an opportunity to extend for a further 2 years in 12-month increments, making the maximum term 6 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 e-Newspapers
Lot No
4
two.2.2) Additional CPV code(s)
- 92511000 - Library services
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
Supply of e-Newspapers.
The Consortium requires the provision of a wide range of e-Newspapers
two.2.5) Award criteria
Quality criterion - Name: General requirements / Weighting: 50
Quality criterion - Name: Selection / Weighting: 10
Quality criterion - Name: Lot specific requirements / Weighting: 15
Quality criterion - Name: Training and Support / Weighting: 10
Quality criterion - Name: Implementation / Weighting: 12
Quality criterion - Name: Social Value / Weighting: 3
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
The term of the framework agreement will be for 4 years from 1st April 2023, with an opportunity to extend for a further 2 years in 12-month increments, making the maximum term 6 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-026860
Section five. Award of contract
Contract No
DN632795
Lot No
1
Title
Lot 1 e-Books
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 January 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Bolinda UK Ltd.
The Pavilion, Newbury Business Park, London Road
Newbury
RG14 2PZ
Telephone
+44 7802884842
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £40,000
Total value of the contract/lot: £40,000
Section five. Award of contract
Contract No
DN632795
Lot No
2
Title
Lot 2 e-Audiobooks
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 January 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Bolinda UK Ltd.
The Pavilion, Newbury Business Park, London Road
Newbury
RG14 2PZ
Telephone
+44 7802884842
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £100,000
Total value of the contract/lot: £100,000
Section five. Award of contract
Contract No
DN632795
Lot No
2
Title
Lot 2 e-Audiobooks
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 January 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
OverDrive Global, Ltd.
One OverDrive Way,
Cleveland
OH 44125
Telephone
+1 2165736886
Country
United States
NUTS code
- US - United States
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £100,000
Total value of the contract/lot: £100,000
Section five. Award of contract
Contract No
DN632795
Lot No
2
Title
Lot 2 e-Audiobooks
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 January 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ulverscroft Limited
The Green, Bradgate Road
Anstey
LE7 7FU
Telephone
+44 1162364325
Country
United Kingdom
NUTS code
- UKF22 - Leicestershire CC and Rutland
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £100,000
Total value of the contract/lot: £100,000
Section five. Award of contract
Contract No
DN632795
Lot No
3
Title
Lot 3 e-Magazines
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 January 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Bolinda UK Ltd.
The Pavilion, Newbury Business Park, London Road
Newbury
RG14 2PZ
Telephone
+44 7802884842
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £400,000
Total value of the contract/lot: £400,000
Section five. Award of contract
Contract No
DN632795
Lot No
3
Title
Lot 3 e-Magazines
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 January 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
OverDrive Global, Ltd.
One OverDrive Way,
Cleveland
OH 44125
Telephone
+1 2165736886
Country
United States
NUTS code
- US - United States
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £400,000
Total value of the contract/lot: £400,000
Section five. Award of contract
Contract No
DN632795
Lot No
4
Title
Lot 4 e-Newspapers
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 January 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
OverDrive Global Ltd
One OverDrive Way
Cleveland
OH 44125
Telephone
+1 2165736886
Country
United States
NUTS code
- US - United States
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £540,000
Total value of the contract/lot: £540,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The Strand
London
Country
United Kingdom