Section one: Contracting authority
one.1) Name and addresses
Welsh Government
Commercial and Procurement ICT, Cathays Park
Cardiff
CF10 3NQ
Contact
ICT Procurement
Telephone
+44 3000257095
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Library Subscription Service
Reference number
C232/2021/2022
two.1.2) Main CPV code
- 22113000 - Library books
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Customer requires Subscription Agent Services to provide:
* a centralised and fully managed service, dealing with all day-to-day administration of managing Publications & Subscriptions;
* visibility and control in these Publications & Subscriptions;
* control of costs and maximise savings and efficiencies;
* consolidation and reduction of Supplier invoices and payments;
* access to meaningful MI Reporting for the spend, usage and resources;
* 24hr response to queries with updates on progress;
* A dedicated account manager;
* A System to manage subscriptions, retrieve MI, monitor claims 24/7 access;
* ability to invoice different business areas separately; and
* all current print and electronic subscriptions.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £500,000
two.2) Description
two.2.2) Additional CPV code(s)
- 22113000 - Library books
- 48160000 - Library software package
- 79995000 - Library management services
- 92500000 - Library, archives, museums and other cultural services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
The Welsh Government Library Services primarily operates from the Cathays Park Office, Cardiff CF10 3NQ. However, the Welsh Government has offices throughout Wales.
two.2.4) Description of the procurement
This is an Open procurement aimed at appointing a single supplier to provide management of the Welsh Government Library Services subscriptions for periodicals and journals, and including the purchase of books.
The successful supplier will be required to manage the current subscriptions, as well as meeting future requirements.
The supplier is required to submit a Mark-up on the price of purchasing publications, covering the cost of providing the services detailed in the specification. For avoidance of doubt the estimated value includes the price of the publications, together with the service costs.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The tender process will be conducted using the eTenderWales portal: https://etenderwales.bravosolution.co.uk/web/login.shtml.
eTenderWales is free for suppliers.
Once registered you will be able to locate the tender under reference: itt_92279 (Welsh Government Library Subscription Management Service).
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-002258
Section five. Award of contract
Contract No
C232/2021/2022
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 April 2022
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Prenax
Barrington House, Watercombe Park, Lynx Trading Estate
Yeovil
BA202HL
Country
United Kingdom
NUTS code
- UKK - South West (England)
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £500,000
Total value of the contract/lot: £500,000
Section six. Complementary information
six.3) Additional information
(WA Ref:121266)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom