Section one: Contracting authority
one.1) Name and addresses
Diamond Light Source Ltd
Harwell Science and Innovation Campus
Didcot
OX11 0ED
Contact
Debbie Pryor
Telephone
+44 1235567575
Country
United Kingdom
NUTS code
UKJ14 - Oxfordshire
Companies House
4375679
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.diamondtenders@diamond.ac.uk/Home.aspx
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.diamondtenders@diamond.ac.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Scientific Research
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DLSITT1019 - Financial Planning & Analytical Reporting Package
Reference number
DLSITT1019
two.1.2) Main CPV code
- 48441000 - Financial analysis software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
Located on the Harwell Science and Innovation Campus in Oxfordshire, Diamond Light Source ltd (DLS) is a World-leading facility for science, engineering and innovation. DLS is the largest science facility to be built in the UK for 40 years and produces ultra-violet, infra-red and X-ray beams of exceptional brightness. DLS allows researchers from academia and industry to investigate the structure and behaviour of the world around us at the atomic and molecular level. Areas of investigation include fields such as medicine, the environment, materials and engineering science, physics, chemistry and heritage science. The research undertaken at Diamond brings economic, health and quality of life benefits to the UK and further afield.
DLS intends to implement a modern Financial Planning and Analysis Reporting software package that meets its planning and reporting obligations. The aim of the package is 1) to provide a more efficient, effective and accurate reporting system for the organisation and 2) automate the manual efforts that go into the preparation, review and approval of these budgets/forecasts and reports. The system will remove and significantly minimise the current reliance on manually prepared excel spreadsheets for the periodic budgeting, forecasting and reporting duties of the DLS Finance team. The system will equally provide a more accurate, timely and user-friendly period planning tool and a reporting source for non-finance staff in DLS without heavily relying on the finance team.
The scope of the contract is the provision, implementation and ongoing future support of a fully integrated Financial Planning & Analysis (FP&A) reporting system. The chosen system is expected to meet the following requirements as a minimum from implementation and also provide the opportunity for future improvements as the business needs of DLS continue to evolve.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
Located on the Harwell Science and Innovation Campus in Oxfordshire, Diamond Light Source ltd (DLS) is a World-leading facility for science, engineering and innovation. DLS is the largest science facility to be built in the UK for 40 years and produces ultra-violet, infra-red and X-ray beams of exceptional brightness. DLS allows researchers from academia and industry to investigate the structure and behaviour of the world around us at the atomic and molecular level. Areas of investigation include fields such as medicine, the environment, materials and engineering science, physics, chemistry and heritage science. The research undertaken at Diamond brings economic, health and quality of life benefits to the UK and further afield.
DLS intends to implement a modern Financial Planning and Analysis Reporting software package that meets its planning and reporting obligations. The aim of the package is 1) to provide a more efficient, effective and accurate reporting system for the organisation and 2) automate the manual efforts that go into the preparation, review and approval of these budgets/forecasts and reports. The system will remove and significantly minimise the current reliance on manually prepared excel spreadsheets for the periodic budgeting, forecasting and reporting duties of the DLS Finance team. The system will equally provide a more accurate, timely and user-friendly period planning tool and a reporting source for non-finance staff in DLS without heavily relying on the finance team.
The scope of the contract is the provision, implementation and ongoing future support of a fully integrated Financial Planning & Analysis (FP&A) reporting system. The chosen system is expected to meet the following requirements as a minimum from implementation and also provide the opportunity for future improvements as the business needs of DLS continue to evolve.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 May 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
20 May 2024
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Diamond Light Source
Harwell Science and Innovation Campus
Didcot
OX11 0ED
Country
United Kingdom