Scope
Reference
DN805291
Description
The London Borough of Southwark (the ‘Council’) is currently seeking to award a contract for the provision of Film Location Services which will be let as a service concession contract on a profit and/or revenue-share basis. The term of the contract will be 36 months from 1 July 2026 to 30 June 2029 with an option at the sole discretion of the Council to extend the term of the contract for a further 12 months until 30 June 2030.
Total value (estimated)
- £1,400,000 excluding VAT
- £1,680,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 July 2026 to 30 June 2029
- Possible extension to 30 June 2030
- 4 years
Description of possible extension:
The term of the contract will be 36 months from 1 July 2026 to 30 June 2029 with an option at the sole discretion of the Council to extend the term of the contract for a further 12 months until 30 June 2030.
Main procurement category
Services
CPV classifications
- 92000000 - Recreational, cultural and sporting services
Contract locations
- UKI44 - Lewisham and Southwark
Participation
Conditions of participation
N/A
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
24 February 2026, 10:00am
Tender submission deadline
10 March 2026, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type |
|---|---|---|
| Service Delivery | Vision and Approach - 5% Dedicated Resources - 5% Business plan - 15% Additional Services - 5% Risk Management - 5% |
Quality |
| Service Development | Operations, including skills development - 5% Communication and promotion - 5% |
Quality |
| Management and Monitoring | Performance outputs - 3% Governance, organisational health and compliance - 7% |
Quality |
| Contract Profit | Contract Profit - projected income to the Culture Service (higher is better) - 20% |
Price |
| Contract Turnover | Contract Turnover - projected gross sales (higher is better) - 20% |
Price |
Weighting description
Quality (60%) / Price (40%)
Please refer to ITT Guidance document for further detail.
Procedure
Procedure type
Below threshold - open competition
Special regime
Concession
Contracting authority
London Borough of Southwark
- Public Procurement Organisation Number: PXTW-7647-VDLV
Southwark Council
London
SE1 2QH
United Kingdom
Contact name: Alex Rinsler
Telephone: 02075255000
Email: Alex.Rinsler@southwark.gov.uk
Website: http://www.southwark.gov.uk
Region: UKI44 - Lewisham and Southwark
Organisation type: Public authority - sub-central government