Section one: Contracting authority
one.1) Name and addresses
2023 Cycling World Championships Ltd
C/O VisitScotland, Ocean Point One, 94 Ocean Drive
Edinburgh
EH6 6JH
campbell.forsyth@visitscotland.com
Telephone
+44 1314722222
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Events
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Event Planning & Delivery Services of the Remote Road Starts - 2023 UCI Cycling World Championships
Reference number
CWC23009
two.1.2) Main CPV code
- 92622000 - Sports-event organisation services
two.1.3) Type of contract
Services
two.1.4) Short description
2023 Cycling World Championships Ltd is looking for a suitably qualified and experienced event delivery team
to design, build and operate the individual Championships events. In this specific instance, the Remote Road Starts.
two.1.5) Estimated total value
Value excluding VAT: £495,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 92622000 - Sports-event organisation services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
2023 Cycling World Championships Ltd is looking for an experienced event delivery team to design, build and operate the individual championships events. In this instance, the Remote Road Starts.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
15
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Please refer to these statements when completing section 4B of the SPD (Scotland).
Statement for 4B.4
Bidders must demonstrate a return on capital employed at a ratio of greater than zero.
Ratio will be calculated as follows: net profit after tax divided by net assets (total assets less current liabilities).
Bidders must demonstrate a Current Ratio of greater than 1.
Current Ratio will be calculated as follows: net current assets divided by net current liabilities.
There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.
Statement for 4B.5.1-3.
It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded
contract, the types of insurance indicated below.
-Employer's Liability Insurance with a minimum level of cover of 10,000,000 GBP per claim
-Public Liability Insurance with a minimum of level of cover of 10,000,000 GBP per claim
-Motor Insurance for all vehicles with comprehensive cover
-Product Liability Insurance with a minimum level of cover of 5,000,000 GBP per claim
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 June 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
8 June 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Tenderers should be aware that any Contract that is awarded pursuant to this procurement will be entered into by 2023 Cycling World Championships Limited for its own benefit and for the benefit of:
(i) VisitScotland;
(ii) the Scottish Ministers, Glasgow City Council, Glasgow Life, UK Sport and any other public sector bodies that are involved in the planning, organisation and/or staging of the 2023 Cycling World Championships at any time or from time to time; and
(iii) British Cycling and the Union Cycliste Internationale.
Sub Contractors: Where the Tenderer proposes to use sub-contractors in the delivery of the Contract, the Tenderer should provide specific details of the nominated subcontractors as stated in the Contract Notice.
If the percentage of the total contract sum to be subcontracted is equal to, or greater than 10% with a single sub-contractor, the Tenderer must provide specific details of the nominated subcontractors as stated in the Contract Notice and Section D of Part II of Schedule 2 – Single Procurement Document.
Tenderers are encouraged to provide full details of their proposed sub-contractors within their response to Section D of Part II of Schedule 2 –Single Procurement Document. Tenderers should be aware that, if they are appointed to perform the Contract, they will need to follow the processes set out in Schedule Part 6 (Contract Management) to the Conditions of Contract in relation to any new sub-contractor(s) they wish to engage during the term of the Contract (i.e. beyond the sub-contractors that are identified in their SPD submission)
With multiple events and fields of play included in the tender specification, 2023 Cycling World Championships Limited recognise there may be a need for elements of this tender specification to be subcontracted to specialist companies or a consortium approach to the tender submission. For either approach there must be a clear lead contractor identified in the tender response. The lead contractor must contract with 2023 Cycling World Championships Limited to deliver the full-service provision and will be responsible for the full delivery of the service provision, including any sub-contractors. Sub-contractors should be listed within the tender response.
Right to extend: The Purchaser currently anticipates that Contract will be awarded for an initial period of 21 months, with a right for the Purchaser to extend that period at its discretion in the event of any postponement of the Championships.
Appendix A UCI Road World Championships Org Guide 2022 - The size of this file currently exceeds the limit set by Public Contracts Scotland. To obtain a copy of this Guide please contact the Purchaser directly by email at campbell.forsyth@visitscotland.com
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=692568.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:692568)
six.4) Procedures for review
six.4.1) Review body
Court of Session
Edinburgh
Country
United Kingdom