Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Contracts Team
Telephone
+44 01924664685
Country
United Kingdom
NUTS code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.1) Name and addresses
Eastern Shires Purchasing Organisation
Enderby
Country
United Kingdom
NUTS code
UKF21 - Leicester
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO - 001104 - Travel Management Solutions II
Reference number
001104
two.1.2) Main CPV code
- 63516000 - Travel management services
two.1.3) Type of contract
Services
two.1.4) Short description
YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of
Travel Management Solutions II for all public sector organisations including but not limited
to Local Authorities, Police Forces, Fire and Rescue Service, NHS, Universities and Charity
sectors. This Framework is designed to meet the needs of YPO and Other Contracting
Authorities by establishing an agreement where the end Customer will place the order with
the Provider and the Provider delivers direct to the end Customer
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £200,000,000
two.2) Description
two.2.1) Title
Lot 1 - Business Travel
Lot No
1
two.2.2) Additional CPV code(s)
- 63515000 - Travel services
- 63516000 - Travel management services
- 79952000 - Event services
- 79997000 - Business travel services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 1 is for business travel needs and requirements. YPO is looking to work with up to three
Travel Management Company (TMC’s) Providers who are expected to work with YPO, ESPO,
and the Contracting Authority to provide business travel for public sector organisations
including, but not limited to Local Authorities, Government Departments, Housing
Associations, Universities, Higher Education, Charity sectors. This will include an online
booking portal and offline booking services.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 80%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Cost criterion - Name: Cost / Weighting: 10%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 18th April 2023 to 17th April
2025 with two options to extend for an additional 12 months. The first decision to extend the
Framework period will be taken by the end of October 2024 and will be dependent on
satisfactory completion of all aspects of the Framework to date, the current market
conditions for this category and YPO’s contracting structures. The maximum Framework
period will therefore be 4 years, from 18th April 2023 to 17th April 2027 (subject to an
annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Travel for Emergency Services
Lot No
2
two.2.2) Additional CPV code(s)
- 63515000 - Travel services
- 63516000 - Travel management services
- 79952000 - Event services
- 79997000 - Business travel services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 2 is for emergency services travel needs and requirements. YPO is looking for a strategic
Provider who is expected to work with YPO, ESPO, and the Contracting Authority to provide
travel for Emergency Services Customers (Including but not limited to Police Forces, Fire
and Rescue and NHS). This will include an online booking portal and offline booking services.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60%
Quality criterion - Name: Social Value/Sustainabilty / Weighting: 10%
Cost criterion - Name: Cost / Weighting: 30%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 18th April 2023 to 17th April
2025 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of October 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 18th April 2023 to 17th April 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Travel for Universities
Lot No
3
two.2.2) Additional CPV code(s)
- 63515000 - Travel services
- 63516000 - Travel management services
- 79952000 - Event services
- 79997000 - Business travel services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 3 is for travel needs and requirements for universities. YPO is looking for a strategic
Provider who is expected to work with YPO, ESPO, and the Contracting Authority to provide
business and study travel for university Customers. This will include an online booking portal
and offline booking services.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 80%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Cost criterion - Name: Cost / Weighting: 10%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 18th April 2023 to 17th April 2025 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of October 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 18th April 2023 to 17th April 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-031003
Section five. Award of contract
Contract No
001104
Lot No
1
Title
Lot 1 - Business Travel
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 April 2023
five.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
TravelPerk UK IRL Limited
Birmingham
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
The contractor is an SME
No
five.2.3) Name and address of the contractor
Corporate Travel Management (North) Limited
Bradford
Country
United Kingdom
NUTS code
- UKE41 - Bradford
The contractor is an SME
No
five.2.3) Name and address of the contractor
Diversity Travel Ltd
Manchester
Country
United Kingdom
NUTS code
- UKD33 - Manchester
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £200,000,000
Section five. Award of contract
Contract No
001104
Lot No
2
Title
Lot 2 - Travel for Emergency Services
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Contract No
001104
Lot No
3
Title
Lot 3 - Travel for Universities
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 April 2023
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Diversity Travel Ltd
Manchester
Country
United Kingdom
NUTS code
- UKD33 - Manchester
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £200,000,000
Section six. Complementary information
six.3) Additional information
YPO are purchasing on behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users
YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
six.4) Procedures for review
six.4.1) Review body
High Court of England & Wales
London
Country
United Kingdom