Tender

Emergency Call Out with Minor Works and Subsidence Repairs Framework

  • The Coal Authority

F02: Contract notice

Notice identifier: 2021/S 000-011975

Procurement identifier (OCID): ocds-h6vhtk-029b0d

Published 28 May 2021, 12:12pm



Section one: Contracting authority

one.1) Name and addresses

The Coal Authority

200 Lichfield Lane

MANSFIELD

NG184RG

Contact

Helen Baldwin

Email

helenbaldwin@coal.gov.uk

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

https://www.gov.uk/government/organisations/the-coal-authority

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://inbye.coal.gov.uk/s2c/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://inbye.coal.gov.uk/s2c/

Tenders or requests to participate must be submitted to the above-mentioned address

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Environment


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Emergency Call Out with Minor Works and Subsidence Repairs Framework

Reference number

CA18/05057

two.1.2) Main CPV code

  • 45000000 - Construction work

two.1.3) Type of contract

Works

two.1.4) Short description

The Coal Authority invites you to tender for the provision of Emergency Call Out with Minor Works and Subsidence Repairs works framework comprising of the following:

Lot 1 - Emergency Call Out with Minor Works:

To respond to public safety incidents on a 24 hour/365 day basis. Initial emergency response is to attend a public safety incident within 4 hours of notification and erect temporary fencing and warning notices (within 6 hours of notification) to ensure the hazard is secured. Typical hazards relating to past coal mining present issues such as ground collapses of shallow shafts, adits, outbreaks of mine water and gas emissions and mine workings.

Lot 2 - Subsidence Repairs

The works primarily consist of undertaking subsidence repairs and decorations to domestic properties. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority. The repairs and decorations will entail working with residents to minimise disruption to their property but ensuring that a high standard of repairs and decorations are undertaken. Under normal circumstances, residents will remain in residence whilst repairs are undertaken. Repairs may also be undertaken to non-domestic properties such as factories, offices, etc. to the same standard. Repairs will be carried out to buildings, roads and any other structures damaged due to coal mining subsidence.

Successful tenderers will enter into a four-year framework in accordance with the NEC4 Framework Contract and the NEC4 Engineering and Construction Short Contract and additional Z clauses.

The framework will consist of two lots, each of which will provide coverage throughout the UK's coalfield areas, split across the following five regions;

• Scotland

• North East & Cumbria.

• North West, North Wales & Yorkshire

• East & West Midlands

• South Wales & South West

To express an interest in this opportunity and to access the complete suite of tender documents tenderers are invited to register on our tender portal at https://inbye.coal.gov.uk/s2c/

Once registered you will receive an email with your unique password and once logged in you can view the open opportunity.

two.1.5) Estimated total value

Value excluding VAT: £13,000,000

two.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

two.2) Description

two.2.1) Title

1.1 ECO Scotland

Lot No

1

two.2.2) Additional CPV code(s)

  • 45000000 - Construction work

two.2.3) Place of performance

NUTS codes
  • UKM - Scotland

two.2.4) Description of the procurement

Emergency Call Out - Scotland

To respond to public safety incidents on a 24 hour/365 day basis. The initial emergency response is to attend a public safety incident within 4 hours of notification and erect temporary fencing and warning notices (within 6 hours of notification) to ensure the hazard is secured.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2) Description

two.2.1) Title

1.2 ECO North East & Cumbria.

Lot No

2

two.2.2) Additional CPV code(s)

  • 45000000 - Construction work

two.2.3) Place of performance

NUTS codes
  • UKC - North East (England)

two.2.4) Description of the procurement

Emergency Call Out North East & Cumbria.

To respond to public safety incidents on a 24 hour/365 day basis. The initial emergency response is to attend a public safety incident within 4 hours of notification and erect temporary fencing and warning notices (within 6 hours of notification) to ensure the hazard is secured.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2) Description

two.2.1) Title

1.3 ECO North West, North Wales & Yorkshire.

Lot No

3

two.2.2) Additional CPV code(s)

  • 45000000 - Construction work

two.2.3) Place of performance

NUTS codes
  • UKD - North West (England)
  • UKE - Yorkshire and the Humber
  • UKL - Wales

two.2.4) Description of the procurement

Emergency Call Out North West, North Wales & Yorkshire.

To respond to public safety incidents on a 24 hour/365 day basis. The initial emergency response is to attend a public safety incident within 4 hours of notification and erect temporary fencing and warning notices (within 6 hours of notification) to ensure the hazard is secured.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2) Description

two.2.1) Title

1.4 ECO East & West Midlands

Lot No

4

two.2.2) Additional CPV code(s)

  • 45000000 - Construction work

two.2.3) Place of performance

NUTS codes
  • UKF - East Midlands (England)
  • UKG - West Midlands (England)

two.2.4) Description of the procurement

Emergency Call Out East & West Midlands

To respond to public safety incidents on a 24 hour/365 day basis. The initial emergency response is to attend a public safety incident within 4 hours of notification and erect temporary fencing and warning notices (within 6 hours of notification) to ensure the hazard is secured.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2) Description

two.2.1) Title

1.5 ECO South Wales & South West

Lot No

5

two.2.2) Additional CPV code(s)

  • 45000000 - Construction work

two.2.3) Place of performance

NUTS codes
  • UKK - South West (England)
  • UKL - Wales

two.2.4) Description of the procurement

Emergency Call Out South Wales & South West

To respond to public safety incidents on a 24 hour/365 day basis. The initial emergency response is to attend a public safety incident within 4 hours of notification and erect temporary fencing and warning notices (within 6 hours of notification) to ensure the hazard is secured.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2) Description

two.2.1) Title

2.1 Subs Scotland

Lot No

6

two.2.2) Additional CPV code(s)

  • 45000000 - Construction work

two.2.3) Place of performance

NUTS codes
  • UKM - Scotland

two.2.4) Description of the procurement

Subsidence Damage Repair and Decorating - Scotland

The works will primarily consist of undertaking repairs and decorations to domestic properties through the regions specified. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority.

The repairs and decorations will entail working with residents to minimise disruption to their property but ensuring that a high standard of repairs and decorations are undertaken.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

41

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2) Description

two.2.1) Title

2.2 Subs North East & Cumbria

Lot No

7

two.2.2) Additional CPV code(s)

  • 45000000 - Construction work

two.2.3) Place of performance

NUTS codes
  • UKC - North East (England)

two.2.4) Description of the procurement

Subsidence Damage Repair and Decorating - North East & Cumbria

The works will primarily consist of undertaking repairs and decorations to domestic properties through the regions specified. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority.

The repairs and decorations will entail working with residents to minimise disruption to their property but ensuring that a high standard of repairs and decorations are undertaken.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

41

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2) Description

two.2.1) Title

2.3 Subs North West, North Wales & Yorkshire.

Lot No

8

two.2.2) Additional CPV code(s)

  • 45000000 - Construction work

two.2.3) Place of performance

NUTS codes
  • UKD - North West (England)
  • UKE - Yorkshire and the Humber
  • UKL - Wales

two.2.4) Description of the procurement

Subsidence Damage Repair and Decorating - North West, North Wales & Yorkshire.

The works will primarily consist of undertaking repairs and decorations to domestic properties through the regions specified. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority.

The repairs and decorations will entail working with residents to minimise disruption to their property but ensuring that a high standard of repairs and decorations are undertaken.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

41

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2) Description

two.2.1) Title

2.4 Subs East & West Midlands

Lot No

9

two.2.2) Additional CPV code(s)

  • 45000000 - Construction work

two.2.3) Place of performance

NUTS codes
  • UKF - East Midlands (England)
  • UKG - West Midlands (England)

two.2.4) Description of the procurement

Subsidence Damage Repair and Decorating - East & West Midlands.

The works will primarily consist of undertaking repairs and decorations to domestic properties through the regions specified. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority.

The repairs and decorations will entail working with residents to minimise disruption to their property but ensuring that a high standard of repairs and decorations are undertaken.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

41

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2) Description

two.2.1) Title

2.5 Subs South Wales & South West

Lot No

10

two.2.2) Additional CPV code(s)

  • 45000000 - Construction work

two.2.3) Place of performance

NUTS codes
  • UKK - South West (England)
  • UKL - Wales

two.2.4) Description of the procurement

Subsidence Damage Repair and Decorating - South Wales & South West.

The works will primarily consist of undertaking repairs and decorations to domestic properties through the regions specified. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority.

The repairs and decorations will entail working with residents to minimise disruption to their property but ensuring that a high standard of repairs and decorations are undertaken.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

41

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2021/S 000-005020

four.2.2) Time limit for receipt of tenders or requests to participate

Date

16 July 2021

Local time

3:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.7) Conditions for opening of tenders

Date

18 July 2021

Local time

9:00am


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.4) Procedures for review

six.4.1) Review body

The Coal Authority

Mansfield

Country

United Kingdom