Planning

Emergency Call Out and Subsidence Damage Repair and Decorating Framework

  • The Coal Authority

F01: Prior information notice (prior information only)

Notice identifier: 2021/S 000-005020

Procurement identifier (OCID): ocds-h6vhtk-029b0d

Published 12 March 2021, 10:32am



Section one: Contracting authority

one.1) Name and addresses

The Coal Authority

200 Lichfield Lane

MANSFIELD

NG184RG

Contact

Helen Baldwin

Email

helenbaldwin@coal.gov.uk

Country

United Kingdom

NUTS code

UKF - East Midlands (England)

Internet address(es)

Main address

https://www.gov.uk/government/organisations/the-coal-authority

Buyer's address

https://www.gov.uk/government/organisations/the-coal-authority

one.3) Communication

Additional information can be obtained from the above-mentioned address

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Environment


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Emergency Call Out and Subsidence Damage Repair and Decorating Framework

two.1.2) Main CPV code

  • 45500000 - Hire of construction and civil engineering machinery and equipment with operator

two.1.3) Type of contract

Works

two.1.4) Short description

Supplier engagement notification for framework opportunity.

Prior to starting the formal tendering process, the Coal Authority will host two supplier engagement events via Zoom.

The purpose of these events are to provide further information about this requirement, the tendering process and to invite feedback and questions from potential bidders.

Dates/times -

Tuesday 23 March 2021 14:00

Thursday 25 March 2021 14:00

Interested parties should email Helen Baldwin - helenbaldwin@coal.gov.uk to book a place or if there are any queries about this requirement.

Requirement Overview -

Emergency Call Out.

To respond to public safety incidents on a 24 hour/365 day basis. The initial emergency response is to attend a public safety incident within 4 hours of notification and erect temporary fencing and warning notices (within 6 hours of notification) to ensure the hazard is secured.

Subsidence Damage Repair and Decorating

Undertaking repairs and decorations to domestic properties through the regions specified. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority.

two.1.6) Information about lots

This contract is divided into lots: Yes

Maximum number of lots that may be awarded to one tenderer: 10

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Tenderers may submit a bid for single, multiple or all lot(s).

1.1 ECO Scotland

1.2 ECO North East & Cumbria.

1.3 ECO North West, North Wales & Yorkshire.

1.4 ECO East & West Midlands

1.5 ECO South Wales & South West

2.1 Subs Scotland

2.2 Subs North East & Cumbria.

2.3 Subs North West, North Wales & Yorkshire.

2.4 Subs East & West Midlands

2.5 Subs South Wales & South West

two.2) Description

two.2.1) Title

1.1 ECO Scotland

Lot No

1

two.2.2) Additional CPV code(s)

  • 45000000 - Construction work

two.2.3) Place of performance

NUTS codes
  • UKM - Scotland

two.2.4) Description of the procurement

Emergency Call Out - Scotland

To respond to public safety incidents on a 24 hour/365 day basis. The initial emergency response is to attend a public safety incident within 4 hours of notification and erect temporary fencing and warning notices (within 6 hours of notification) to ensure the hazard is secured.

two.2) Description

two.2.1) Title

1.2 ECO North East & Cumbria.

Lot No

2

two.2.2) Additional CPV code(s)

  • 45000000 - Construction work

two.2.3) Place of performance

NUTS codes
  • UKC - North East (England)

two.2.4) Description of the procurement

Emergency Call Out North East & Cumbria.

To respond to public safety incidents on a 24 hour/365 day basis. The initial emergency response is to attend a public safety incident within 4 hours of notification and erect temporary fencing and warning notices (within 6 hours of notification) to ensure the hazard is secured.

two.2) Description

two.2.1) Title

1.3 ECO North West, North Wales & Yorkshire.

Lot No

3

two.2.2) Additional CPV code(s)

  • 45000000 - Construction work

two.2.3) Place of performance

NUTS codes
  • UKD - North West (England)
  • UKE - Yorkshire and the Humber
  • UKL - Wales

two.2.4) Description of the procurement

Emergency Call Out North West, North Wales & Yorkshire.

To respond to public safety incidents on a 24 hour/365 day basis. The initial emergency response is to attend a public safety incident within 4 hours of notification and erect temporary fencing and warning notices (within 6 hours of notification) to ensure the hazard is secured.

two.2) Description

two.2.1) Title

1.4 ECO East & West Midlands

Lot No

4

two.2.2) Additional CPV code(s)

  • 45000000 - Construction work

two.2.3) Place of performance

NUTS codes
  • UKF - East Midlands (England)
  • UKG - West Midlands (England)

two.2.4) Description of the procurement

Emergency Call Out East & West Midlands

To respond to public safety incidents on a 24 hour/365 day basis. The initial emergency response is to attend a public safety incident within 4 hours of notification and erect temporary fencing and warning notices (within 6 hours of notification) to ensure the hazard is secured.

two.2) Description

two.2.1) Title

1.5 ECO South Wales & South West

Lot No

5

two.2.2) Additional CPV code(s)

  • 45000000 - Construction work

two.2.3) Place of performance

NUTS codes
  • UKK - South West (England)
  • UKL - Wales

two.2.4) Description of the procurement

Emergency Call Out South Wales & South West

To respond to public safety incidents on a 24 hour/365 day basis. The initial emergency response is to attend a public safety incident within 4 hours of notification and erect temporary fencing and warning notices (within 6 hours of notification) to ensure the hazard is secured.

two.2) Description

two.2.1) Title

2.1 Subs Scotland

Lot No

6

two.2.2) Additional CPV code(s)

  • 45000000 - Construction work

two.2.3) Place of performance

NUTS codes
  • UKM - Scotland

two.2.4) Description of the procurement

Subsidence Damage Repair and Decorating - Scotland

The works will primarily consist of undertaking repairs and decorations to domestic properties through the regions specified. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority. The repairs and decorations will entail working with residents to minimise disruption to their property but ensuring that a high standard of repairs and decorations are undertaken.

two.2) Description

two.2.1) Title

2.2 Subs North East & Cumbria.

Lot No

7

two.2.2) Additional CPV code(s)

  • 45000000 - Construction work

two.2.3) Place of performance

NUTS codes
  • UKC - North East (England)

two.2.4) Description of the procurement

Subsidence Damage Repair and Decorating - North East & Cumbria

The works will primarily consist of undertaking repairs and decorations to domestic properties through the regions specified. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority. The repairs and decorations will entail working with residents to minimise disruption to their property but ensuring that a high standard of repairs and decorations are undertaken.

two.2) Description

two.2.1) Title

2.3 Subs North West, North Wales & Yorkshire.

Lot No

8

two.2.2) Additional CPV code(s)

  • 45000000 - Construction work

two.2.3) Place of performance

NUTS codes
  • UKD - North West (England)
  • UKE - Yorkshire and the Humber
  • UKL - Wales

two.2.4) Description of the procurement

Subsidence Damage Repair and Decorating - North West, North Wales & Yorkshire.

The works will primarily consist of undertaking repairs and decorations to domestic properties through the regions specified. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority. The repairs and decorations will entail working with residents to minimise disruption to their property but ensuring that a high standard of repairs and decorations are undertaken.

two.2) Description

two.2.1) Title

2.4 Subs East & West Midlands

Lot No

9

two.2.2) Additional CPV code(s)

  • 45000000 - Construction work

two.2.3) Place of performance

NUTS codes
  • UKF - East Midlands (England)
  • UKG - West Midlands (England)

two.2.4) Description of the procurement

Subsidence Damage Repair and Decorating - East & West Midlands.

The works will primarily consist of undertaking repairs and decorations to domestic properties through the regions specified. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority. The repairs and decorations will entail working with residents to minimise disruption to their property but ensuring that a high standard of repairs and decorations are undertaken.

two.2) Description

two.2.1) Title

2.5 Subs South Wales & South West

Lot No

10

two.2.2) Additional CPV code(s)

  • 45000000 - Construction work

two.2.3) Place of performance

NUTS codes
  • UKK - South West (England)
  • UKL - Wales

two.2.4) Description of the procurement

Subsidence Damage Repair and Decorating - South Wales & South West.

The works will primarily consist of undertaking repairs and decorations to domestic properties through the regions specified. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority. The repairs and decorations will entail working with residents to minimise disruption to their property but ensuring that a high standard of repairs and decorations are undertaken.

two.3) Estimated date of publication of contract notice

3 May 2021


Section four. Procedure

four.1) Description

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No


Section six. Complementary information

six.3) Additional information

This notice is not a call for competition - The Coal Authority intends to issue the call for competition on or after 3rd May 2021.

Supplier engagement notification.

Prior to starting the formal tendering process, the Coal Authority will host two supplier engagement events via Zoom.

The purpose of these events are to provide further information about this requirement, the tendering process and to invite feedback and questions from potential bidders.

Dates/times -

Tuesday 23 March 2021 14:00

Thursday 25 March 2021 14:00

Interested parties should email Helen Baldwin - helenbaldwin@coal.gov.uk to book a place or if there are any queries about this requirement

Requirement Overview

Deliverables from this contract are to provide a service that can carry out emergency call outs with minor works and subsidence decoration and repair across all UK coalfield regions.

Package -

The Coal Authority intends to tender for the provision of emergency call out support and subsidence repair damage. The framework will be divided into 10 Lots as shown below:

Lot number Contract Region

1.1 ECO Scotland

1.2 ECO North East & Cumbria.

1.3 ECO North West, North Wales & Yorkshire.

1.4 ECO East & West Midlands

1.5 ECO South Wales & South West

2.1 Subs Scotland

2.2 Subs North East & Cumbria.

2.3 Subs North West, North Wales & Yorkshire.

2.4 Subs East & West Midlands

2.5 Subs South Wales & South West

This is a non-exclusive framework agreement, and the Coal Authority is unable to guarantee the volume and value of allocated work. Tenderers may submit a bid for single, multiple or all lot(s).

Emergency Call Out -

To respond to public safety incidents on a 24 hour/365 day basis. The initial emergency response is to attend a public safety incident within 4 hours of notification and erect temporary fencing and warning notices (within 6 hours of notification) to ensure the hazard is secured. Typical hazards relating to past coal mining present issues such as ground collapses of shafts and adits, outbreaks of mine water and gas emissions, therefore the following types of remedial works may be required:

• Filling of open shafts/adits/mine-workings/voids,

• Mass concrete plugging of shafts/adits/mine-working/voids,

• Reinforced concrete capping of shafts/adits,

• Treatment of fissures, geotextiles,

• Permanent fencing,

• Associated reinstatement works,

• Drainage works,

• Maintenance works to coal authority sites and spoil tips,

• Gabion baskets.

The works may also include undertaking the following for non-coal mining activities:

• Enabling works e.g. site clearance/site access.

Subsidence Damage Repair and Decorating -

The works will primarily consist of undertaking repairs and decorations to domestic properties through the regions specified. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority. The repairs and decorations will entail working with residents to minimise disruption to their property but ensuring that a high standard of repairs and decorations are undertaken. Under normal circumstances, residents will remain in residence whilst repairs are undertaken. Repairs may also be undertaken to non-domestic properties such as factories, offices, etc. to the same standard. Repairs will be carried out to buildings, roads and any other structures damaged due to coal mining subsidence.

Typical works to be undertaken will involve

• Underpinning,

• Demolition,

• Temporary propping,

• Structural repairs,

• Roofing, brick & blockwork,

• External / internal refurbishments

• Paving / glazing / electrical / plumbing / plastering / decorating.

About the buyer

Helen Baldwin

The Coal Authority

200 Lichfield Lane

Mansfield

NG18 4RG

England

Email - helenbaldwin@coal.gov.uk