Section one: Contracting authority
one.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
Contact
Hannah Dobby
Telephone
+44 1314693536
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Temporary Accommodation & Associated Services Flexible Purchasing System
Reference number
CT0627
two.1.2) Main CPV code
- 85300000 - Social work and related services
two.1.3) Type of contract
Services
two.1.4) Short description
The City of Edinburgh Council is looking to establish a flexible purchasing system for temporary accommodation, this will be a long-term opportunity with the aim to increase Edinburgh’s capacity for temporary accommodation. The Council require accommodation and associated services which are tailored to resident’s needs, can adapt by flexing capacity whilst having a focus on value for money and allows continued change and improvement.
The purchasing system will comprise of the following Categories;
Category 1 - Temporary Accommodation with Access to Visiting Support.
(Private Rented Accommodation, Home Share & Shared House)
Category 2 - Temporary Accommodation with Residential Support.
(Supported Lodgings & Shared House inclusive of Support)
Category 3 - Emergency Accommodation with Access to Visiting Support.
Category 4 - Associated Services.
Please note, providers will not be required to have a property currently available to engage with the opportunity - unless applying for Category 3.
The Council will be using the PCS-Tender online portal to run and manage the opportunity, and as such strongly encourage interested potential providers to attend training on the operation of the purchasing system and PCS-T.
two.1.5) Estimated total value
Value excluding VAT: £430,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
Temporary Accommodation with Access to Visiting Support
Lot No
1
two.2.2) Additional CPV code(s)
- 85310000 - Social work services
- 85311000 - Social work services with accommodation
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
Providers will be required to provide accommodation and property management only. Which should allow access to visiting support services if required by residents.
This category is designed to provide accommodation, through various types of accommodation to households who are assessed as homeless.
Sub-Categories will be used to further detail the requirements for the specific types of accommodation. Temporary Accommodation which the Council has an immediate need for (please see individual specifications for more information);
- Private Rented Accommodation
- Home Share
- Shared House (preferred Shared House Accommodation would be self-contained flats within a block).
There may be further sub-categories added at a later date, this will be clearly communicated and operated in line with the Council's requirements and preferred forms of accommodation.
two.2.7) Duration of the contract or the framework agreement
Duration in months
120
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see Bidder Guidance Document for more information on the operation of the Purchasing System and how to apply.
two.2) Description
two.2.1) Title
Temporary Accommodation with Residential Support
Lot No
2
two.2.2) Additional CPV code(s)
- 85310000 - Social work services
- 85311000 - Social work services with accommodation
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
This category is designed to provide accommodation with access to residential support. The level of support required may vary per sub-category.
Sub-Categories will be used to further detail the accommodation and support requirements for each method of delivery. Temporary Accommodation which the Council has an immediate need for (please see individual specifications for more information);
- Supported Lodgings
- Shared House inclusive of Support
Accommodation with Residential Support will be appropriate for the general homeless population, however some requirements may also require highly specialised support, for specific groups of service users such as;
- age specific
- sex specific
- substance misuse
- domestic abuse experienced
- providers may stipulate if offering a specialised service, which will only be agreed by the Council if required.
There may be further sub-categories added in future, this will be clearly communicated and operated in line with the Council's requirements and preferred forms of accommodation.
two.2.7) Duration of the contract or the framework agreement
Duration in months
120
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see Bidder Guidance Document for more information on the operation of the Purchasing System and how to apply.
two.2) Description
two.2.1) Title
Emergency Accommodation with Access to Visiting Support
Lot No
3
two.2.2) Additional CPV code(s)
- 85310000 - Social work services
- 85311000 - Social work services with accommodation
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
Where possible, preferred temporary accommodation is self contained for each household or if in shared accommodation has access to facilities such as laundry and kitchen. If there is not enough accommodation to meet demand in Category 1 or Category 2, the Council will seek to procure emergency accommodation. This would be suitable for B+Bs, Guest Houses and Hotels who are able to make a number of rooms or their whole property available for a period of time or on an ad hoc basis as agreed with the Council.
Due to the nature of this requirement, providers must have a property identified in order to apply for this Category.
two.2.7) Duration of the contract or the framework agreement
Duration in months
120
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see Bidder Guidance Document for more information on the operation of the Purchasing System and how to apply.
two.2) Description
two.2.1) Title
Housing Support, Advice and Support Services
Lot No
4
two.2.2) Additional CPV code(s)
- 85310000 - Social work services
- 85311000 - Social work services with accommodation
- 85312000 - Social work services without accommodation
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
This will encompass a range of support services to those currently residing in Temporary Accommodation or threatened by homelessness. The requirement is mainly for support and advice services however may include elements of accommodation.
Future opportunities may include but are not limited to:
- Homelessness Prevention
- Visiting Housing Support
- Advice and Information
- Support and Advocacy
Support will be appropriate for the general homeless population, however some future requirements may also require highly specialised support for specific groups of service users, such as:
- Domestic Abuse experienced residents
- Adults
- Children
- substance misuse
- those of BAME backgrounds
two.2.7) Duration of the contract or the framework agreement
Duration in months
120
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see Bidder Guidance Document for more information on the operation of the Purchasing System and how to apply.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
Category 1 & 3
Providers must hold or commit to obtaining the following in order to receive Call-Off Contracts.
- Employers Liability Insurance (5 million GBP)
- Public Liability Insurance (10 million GBP)
- Building Insurance & Licenses (in accordance with property requirements)
- HMO License (if required)
- Standard Disclosure for all relevant staff.
- In addition, providers must satisfy the Council's financial probity assessment.
Category 2 & 4
Providers must hold or commit to obtaining the following in order to receive Call-Off Contracts.
- Employers Liability Insurance (5 million GBP)
- Public Liability Insurance (10 million GBP)
- Building Insurance & Licenses (in accordance with property requirements)
- HMO License (if required)
- PVG Clearance for all relevant staff
- Care Inspectorate Registration, of at least Grade 4. (if required).
- In addition, providers must satisfy the Council's financial probity assessment
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please see contract specific KPI information contained within the relevant specifications.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Procedure involving negotiation
four.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Contract is being operated as a Flexible Purchasing System under the Light Touch Regime and therefore will have a term of 10 years.
four.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at: https://www.legislation.gov.uk/ssi/2015/446/contents/made
four.1.11) Main features of the award procedure
Category 1 - 20% quality, 80% cost
Category 2 - 40% quality, 60% cost
Category 3 - 20% quality, 80% cost
Category 4 - 40 - 70% quality, 60 - 30% cost (dependent on requirement)
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-002153
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 July 2021
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Interested providers are encouraged to attend a free training event with The City of Edinburgh Council in partnership with the Supplier Development Programme. The training will cover how to use PCS-T to apply to the Temporary Accommodation & Associated Services Flexible Purchasing System.
The event is taking place on 9th June 2021 from 10:30am - 12:00pm.
To register please visit: https://www.sdpscotland.co.uk/events/the-city-of-edinburgh-council-temporary-accommodation-1127/
Please see additional information in the attached documentation and utilise the Q&A function if you have any questions.
Please note; the information contained within this notice and attached documents is subject to further development and change.
Please note; the establishment of a Flexible Purchasing System will act as platform for the future procurement of temporary accommodation and as such is not a guarantee of any work or financial commitment.
The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 18459. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
The Community Benefits sought through this contract will be proportionate to individual provider's annual contract value. Community Benefits should be to the benefit of the Community as whole however the Council will actively aim to secure Community Benefits which aide in the implementation of the Council's Rapid Rehousing Transition Plan, where possible.
(SC Ref:655240)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.