Section one: Contracting authority
one.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
Contact
Hannah Dobby
Telephone
+44 1314693536
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Temporary Accommodation Flexible Purchasing System
Reference number
CT0627
two.1.2) Main CPV code
- 85300000 - Social work and related services
two.1.3) Type of contract
Services
two.1.4) Short description
The City of Edinburgh Council is looking to establish a flexible purchasing system for temporary accommodation, this will be a long-term opportunity with the aim to increase Edinburgh’s capacity for temporary accommodation. The Council require accommodation and associated services which are tailored to resident’s needs, can adapt by flexing capacity whilst having a focus on value for money and allows continued change and improvement. The system will be similar to a Dynamic Purchasing System however will operate with greater flexibility. The purchasing system will comprise of Categories, each specifying the type of accommodation and services required. Please note, providers will not be required to have a property currently available to engage with the opportunity. The Council will be using the PCS-Tender online portal to run and manage the opportunity, and as such strongly encourage interested potential providers to attend training on the operation of the purchasing system and PCS-T. Please see 'Additional Information' and attached documents for more information.
two.1.5) Estimated total value
Value excluding VAT: £430,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
Temporary Accommodation with Residential Support
Lot No
2
two.2.2) Additional CPV code(s)
- 85310000 - Social work services
- 85311000 - Social work services with accommodation
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
This category is designed to provide accommodation with access to residential support. The level of support required may vary per sub-category.
Sub-Categories will be used to further detail the accommodation and support requirements for each method of delivery. Temporary Accommodation which the Council has an immediate need for (please see attached document 'Required Models of Accommodation' for more information;
- Supported Lodgings
- Shared House inclusive of Support
Accommodation with Residential Support will be appropriate for the general homeless population, however some requirements may also require highly specialised support, for specific groups of service users such as;
- age specific
- sex specific
- substance misuse
- domestic abuse experienced
- providers may stipulate if offering a specialised service, which will only be agreed by the Council if required.
There may be further sub-categories which are not open for application initially, this will be clearly communicated and operated in line with the Council's requirements and preferred forms of accommodation.
two.2.14) Additional information
Successful bidders will not be ranked - Mini-Competition will be the predominant call off methodology to reflect the requirement for support, and will be made on the basis of quality cost and capacity. The Council may also Direct Award if required based on resident's interests. Regardless of call off methodology negotiation may be used with the aim of achieving best value for money.
two.2) Description
two.2.1) Title
Temporary Accommodation with Access to Visiting Support
Lot No
1
two.2.2) Additional CPV code(s)
- 85310000 - Social work services
- 85311000 - Social work services with accommodation
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
Providers will be required to provide accommodation and property management only. Which should allow access to visiting support services if required by residents.
This category is designed to provide accommodation, through various types of accommodation to households who are assessed as homeless.
Sub-Categories will be used to further detail the requirements for the specific types of accommodation. Temporary Accommodation which the Council has an immediate need for (please see attached document 'Required Models of Accommodation' for more information);
- Private Rented Accommodation
- Home Share
- Shared House (preferred Shared House Accommodation would be self-contained flats within a block).
There may be further sub-categories which are not open for application initially, this will be clearly communicated and operated in line with the Council's requirements and preferred forms of accommodation.
two.2.14) Additional information
Successful bidders will be ranked based on quality and cost. Direct Award will be the predominant call off methodology, and will be made on the basis of capacity, interests of the residents and price. The Council may also from time to time use mini-competitions if required. Regardless of call off methodology, negotiation may be used with the aim of achieving best value for money.
two.2) Description
two.2.1) Title
Emergency Accommodation with Access to Visiting Support
Lot No
3
two.2.2) Additional CPV code(s)
- 85310000 - Social work services
- 85311000 - Social work services with accommodation
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
This Category will not be open for applications initially. Where possible, preferred temporary accommodation is self contained for each household or if in shared accommodation has access to facilities such as laundry and kitchen. If there is not enough accommodation to meet demand, the Council will seek to procure emergency accommodation. This would be suitable for B+Bs, Guest Houses and Hotels who are able to make a number of rooms or their whole property available for a period of time or on an ad hoc basis as agreed with the Council. If the opportunity is opened in the future, providers will be required to successfully apply and satisfy all due diligence checks, prior to residents being placed.
two.2) Description
two.2.1) Title
Housing Support, Advice and Support Services
Lot No
4
two.2.2) Additional CPV code(s)
- 85310000 - Social work services
- 85311000 - Social work services with accommodation
- 85312000 - Social work services without accommodation
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
This will encompass a range of support services to those currently residing in Temporary Accommodation or threatened by homelessness. The requirement is mainly for support and advice services however may include elements of accommodation.
Future opportunities may include but are not limited to:
- Homelessness Prevention
- Visiting Housing Support
- Advice and Information
- Support and Advocacy
Support will be appropriate for the general homeless population, however some future requirements may also require highly specialised support for specific groups of service users, such as:
- Domestic Abuse experienced residents
- Adults
- Children
- substance misuse
- those of BAME backgrounds
two.2.14) Additional information
Successful bidders will not be ranked - Mini-Competition will be the predominant call off methodology to reflect the requirement for support, and will be made on the basis of quality cost and capacity. The Council may also Direct Award if required based on resident's interests. Regardless of call off methodology negotiation may be used with the aim of achieving best value for money.
two.3) Estimated date of publication of contract notice
31 March 2021
Section six. Complementary information
six.3) Additional information
Potential suppliers interested in opportunities related to this tender exercise are invited to attend a free Talking Tenders webinar event with The City of Edinburgh Council in partnership with the Supplier Development Programme.
The event is taking place on 23 February 2021 from 2:00pm – 3:30pm.
To register, please visit:
Please see additional information in the attached documentation and utilise the Q&A function if you have any questions.
Please note; the information contained within this PIN and attached documents is subject to further development and change.
Please note; the establishment of a Flexible Purchasing System will act as platform for the future procurement of temporary accommodation and as such is not a guarantee of any work.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=642276.
(SC Ref:642276)