Section one: Contracting authority
one.1) Name and addresses
Firmus Energy (Distribution) Limited
A4 & A5 Fergusons Way , Kilbegs Road
Antrim
BT41 4LZ
procurement@firmusenergy.co.uk
Telephone
+44 2894427800
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA37889
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the following address:
firmus energy
A4-A5 Fergusons Way, Kilbegs Road
ANTRIM
BT41 4LZ
Contact
Ciaran Brady
procurement@firmusenergy.co.uk
Country
United Kingdom
NUTS code
UKN0 - Northern Ireland
Internet address(es)
Main address
one.4) Type of the contracting authority
Other type
Regulated Utility Company
one.5) Main activity
Other activity
Utility - Natural Gas Supplier
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Meter Reading Services
two.1.2) Main CPV code
- 65500000 - Meter reading service
two.1.3) Type of contract
Services
two.1.4) Short description
Natural Gas Supplier - Provision of Meter Reading Services
estimated annual cost of the contract is anticipated to be in excess of GBP300,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 65500000 - Meter reading service
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
Main site or place of performance
Northern Ireland
two.2.4) Description of the procurement
Natural Gas Supplier - Provision of Meter Reading Services
The Meter Reading contract includes but is not limited to the following services:
-The Systematic Reading (Habitual Meter Reading) of domestic, and industrial and commercial meters to enable monthly and quarterly billing of customers on actual meter reads. It is anticipated that the current number of meter points required to be read will increase as the company continues to grow.
-Opening Meter Reads – Opening meter reads must be provided for customers using the Phoenix Network (which serves the Greater Belfast area) upon switching to firmus. The reads must be provided within the period of two days before and two days after the switch.
-Annual Meter Reads:
-Prepayment check reads – The prepayment meters on supply in our own network area and Belfast must be read every year.
-Annual Check Reads – The self-read customer’s meters must be read annually.
-Other duties include: the carrying out of special reads upon request, reporting broken meter boxes, unsafe meter boxes and tampered meters, reporting error flags and error codes displayed on the meter display screen (s) and any other issue which may compromise the metering equipment, as well as recording access information & reporting on potential gas escapes.
-Apply and attending court to obtain a warrant of entry for those properties who have not had their meter inspected every two years, as part of our health safety licence requirement.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
option to extend the contract for a further 2 years
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The following conditions apply in respect of this tender and should be noted in the tender documentation:
-An Access NI Check must be provided;
-A Valid UK Driving Licence to be provided;
-MOD Security Clearance must be provided; and
-PSNI Security Clearance must be provided.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stated in the ITT & Contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 June 2023
Local time
5:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
5 June 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
all correspondence relating to the procurement, including provision of tender documents, to be processed via procurement@firmusenergy.co.uk
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=229254.
(MT Ref:229254)
six.4) Procedures for review
six.4.1) Review body
N/A
N/A
Country
United Kingdom