Section one: Contracting authority
one.1) Name and addresses
South West London and St George's Mental Health NHS Trust
Trinity Building, Springfield University Hospital, 15 Springfield Drive
London
SW17 0YF
Contact
Chris Gerlach, Soft FM Manager
Country
United Kingdom
NUTS code
UKI63 - Merton, Kingston upon Thames and Sutton
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
South West London and St George's Mental Health NHS Trust Soft FM Services
Reference number
C166838
two.1.2) Main CPV code
- 79993100 - Facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
South West London and St George’s Mental Health NHS Trust (the "Authority") is issuing this tender in connection with the competitive procurement of Provision of Soft Facilities Management (FM) Services.
South West London and St George’s Mental Health NHS Trust is currently going through a period of investment and regeneration through their ‘Integrated Programme’ as new mental health facilities are developed across Wandsworth, Richmond and Kingston.
The Authority drives innovation in the world of mental health and is seeking to enable the same spirit within the delivery of soft facilities across the Authority headquarters and community sites. The Authority requires a supplier who will proactively seek out and drive innovative solutions in the delivery of the in-scope services, throughout the life of the contract.
The purpose of this procurement process is to identify a provider that can provide a professional Cleaning/Domestic Service at both hospital and community sites and a Patient Dining and Hospitality Service at both hospitals.
The duration of the contract will be for five (5) years with the option to extend for a further two (2) twelve (12) month periods.
The procurement process will be carried out in accordance with the Competitive Dialogue Procedure under the Public Contracts Regulations 2015 ("PCR").
Bidders should note that TUPE will be applicable to the contract proposed above. The relevant data will be issued to bidders at the ISOS stage upon receipt of a signed Non-Disclosure Agreement.
To express interest and participate in the tender, please register and apply via Atamis e-sourcing portal https://health-family.force.com/s/Welcome.
two.1.5) Estimated total value
Value excluding VAT: £47,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
- 85100000 - Health services
- 55520000 - Catering services
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKI63 - Merton, Kingston upon Thames and Sutton
two.2.4) Description of the procurement
South West London and St George’s Mental Health NHS Trust (the "Authority") is issuing this tender in connection with the competitive procurement of Provision of Soft Facilities Management (FM) Services.
South West London and St George’s Mental Health NHS Trust is currently going through a period of investment and regeneration through their ‘Integrated Programme’ as new mental health facilities are developed across Wandsworth, Richmond and Kingston.
In December 2022 the brand new Trinity building opened to patients at Springfield and the new Shaftesbury building is due to follow later in 2023 - with further estate developments planned up to 2026. The new buildings will form one part of a new ‘Springfield Village’ as the Trust’s headquarters.
The Authority recognises the role it plays in each service users’ journey from them accessing services to potentially becoming part of the Authority in some way. The Authority is looking for a supplier who understands this role and can work in partnership with the Authority to continue to support patient journeys in this way.
The Authority drives innovation in the world of mental health and is seeking to enable the same spirit within the delivery of soft facilities across the Authority headquarters and community sites. The Authority requires a supplier who will proactively seek out and drive innovative solutions in the delivery of the in-scope services, throughout the life of the contract.
The Authority wishes to conduct a compliant competitive tender process with good market participation that delivers the best outcome for patients and staff.
The Authority requires a value for money contract equipped with the right contract levers and Key Performance Indicators (KPIs) to enable ongoing effective contract management.
The contract must be aligned to the Authority’s strategic ambitions of making the Authority a great place to work and ensuring sustainability through the services within this contract. Within sustainability, there are key themes to be addressed in relation to achieving the Authority net zero carbon commitment, tacking climate change and contributing to social value in the local community. Similarly tackling economic inequality and modern slavery are key considerations for resource intensive services of this type.
The purpose of this procurement process is to identify a provider that can provide a professional Cleaning/Domestic Service at both hospitals and community sites and a Patient Dining and Hospitality Service at both hospitals.
The duration of the contract will be for five (5) years with the option to extend for a further two (2) twelve (12) month periods.
The procurement process will be carried out in accordance with the Competitive Dialogue Procedure under the Public Contracts Regulations 2015 ("PCR").
Bidders should note that TUPE will be applicable to the contract proposed above. The relevant data will be issued to bidders at the ISOS stage upon receipt of a signed Non-Disclosure Agreement.
To express interest and participate in the tender, please register and apply via Atamis e-sourcing portal https://health-family.force.com/s/Welcome.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60.00%
Quality criterion - Name: Social Value / Weighting: 10.00%
Cost criterion - Name: Commercial / Weighting: 30.00%
two.2.6) Estimated value
Value excluding VAT: £47,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
21 April 2025
End date
20 April 2030
This contract is subject to renewal
Yes
Description of renewals
Option to extend for a further two (2) twelve (12) month periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive dialogue
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 May 2024
Local time
10:00am
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
12 April 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The High Court
The Strand
London
WC2A 2LL
Country
United Kingdom