Section one: Contracting authority
one.1) Name and addresses
Witney Town Council
47 Market Square
WITNEY
OX286AG
Contact
Adam Cook
Telephone
+44 1993226826
Country
United Kingdom
NUTS code
UKJ14 - Oxfordshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.witney-tc.gov.uk/contracts-and-tenders/
Additional information can be obtained from another address:
Adam Cook
West Witney Sports and Social Club
Witney
ox290nb
Contact
Adam Cook
Telephone
+44 1993226826
Country
United Kingdom
NUTS code
UKJ - South East (England)
Internet address(es)
Main address
Tenders or requests to participate must be submitted to the following address:
Sharon Groth - Town Clerk - Witney Town Council
West Witney Sports and Social Club
Witney
ox290nb
Contact
Adam Cook
Telephone
+44 1993226826
Country
United Kingdom
NUTS code
UKJ - South East (England)
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Witney Town Council Christmas Lights 2024-27
Reference number
R11/24/01
two.1.2) Main CPV code
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
two.1.3) Type of contract
Supplies
two.1.4) Short description
Witney Town Council are looking to procure a dynamic, innovative company, who are suitably qualified, with a successful proven track record that has extensive experience in projects of this type and size.
You are invited to tender on a contract to design and provide Christmas illuminations for Witney Town Centre for 3 years from 2024 to 2027.
The outcome of this Tender will be to identify and select a single Contractor to enter a contract with Witney Town Council providing an excellent level of creative design, service delivery, communications and value for money.
The prime objectives include:
• Provide safe, reliable and well-maintained illuminations to match the design brief and locations submitted.
• To adhere to the specified timelines.
• To respond within the specified timelines.
• To ensure health and safety is paramount in all circumstances.
• Instil pride in the local community and foster a sense ownership for the illuminations based on experience and expertise.
This tender aims to select a contractor based upon creativity, examples of previous work, financial viability, Health & Safety procedures, experience of working with Councils and expertise to deliver a fully funded project from start to finish within budget.
Tenderers are invited to provide a design that satisfies or exceeds the Council's objectives and the community's needs. Designs need to be innovative and work in harmony with Witney's architecture, ensuring display enhances our surroundings, not overpower. The overall design needs to change every year to provide variety. Designs may be refined post-award and following consultation within the 3-year duration of this contract.
two.1.5) Estimated total value
Value excluding VAT: £133,500
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 31500000 - Lighting equipment and electric lamps
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Town Centre - Witney
two.2.4) Description of the procurement
Please see tender document for full details
two.2.5) Award criteria
Quality criterion - Name: Design / Weighting: 40
Quality criterion - Name: Health and Safety / Weighting: 15
Quality criterion - Name: Previous Project Experience / Weighting: 10
Quality criterion - Name: Comms and management / Weighting: 10
Quality criterion - Name: Environment / Weighting: 10
Quality criterion - Name: Maintenance / Weighting: 10
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 20
two.2.6) Estimated value
Value excluding VAT: £133,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
27 June 2024
End date
1 February 2027
two.2.10) Information about variants
Variants will be accepted: Yes
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of expressions of interest
Date
17 May 2024
Local time
11:59am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.5) Scheduled date for start of award procedures
24 May 2024
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Witney Town Council
Town Hall
Witney
OX286AG
Telephone
+44 1993226826
Country
United Kingdom