Section one: Contracting authority
one.1) Name and addresses
South Oxfordshire District Council
135 Eastern Avenue, Milton Park, Milton
ABINGDON
OX14 4SB
Contact
Mrs Angela Cox
procurement@southandvale.gov.uk
Telephone
+44 7761329169
Country
United Kingdom
NUTS code
UKJ14 - Oxfordshire
Internet address(es)
Main address
Buyer's address
https://www.businessportal.southeastiep.gov.uk
one.1) Name and addresses
Vale of White Horse District Council
135 Eastern Avenue, Milton Park, Milton
Abingdon
OX14 4SB
Contact
Angela Cox
procurement@southandvale.gov.uk
Telephone
+44 7761329169
Country
United Kingdom
NUTS code
UKJ14 - Oxfordshire
Internet address(es)
Main address
Buyer's address
https://www.businessportal.southeastiep.gov.uk
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Opportunities/Index?p=08800155-5442-e511-80ed-000c29c9ba21&v=1
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Opportunities/Index?p=08800155-5442-e511-80ed-000c29c9ba21&v=1
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Insurance Cover for South Oxfordshire District Council and Vale of White Horse District Council (excluding Broker Services)
Reference number
DN546591
two.1.2) Main CPV code
- 66512100 - Accident insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
The councils require insurance cover for the next 5 years.
The cover required for both contracting authorities is
Material Damage, including General Properties, Business Interruption, All Risks, Money, Computers and Contract Works.
With Vale of White Horse only requiring a Motor Fleet policy
Please see tender documents for further information
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Material Damage
Lot No
1
two.2.2) Additional CPV code(s)
- 66513200 - Contractor's all-risk insurance services
- 66515200 - Property insurance services
- 66515411 - Pecuniary loss insurance services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
Each Contracting Authority require Material Damage cover incorporating General Properties, Business Interruption - Additional Expenditure, All Risks, Money, Computers and Contract Works.
Please note given the sharing of services it will be the intention to appoint a single supplier per lot for both Contracting Authorities.
Please see procurement documents for further information regarding lots.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The requirement will be subject to renewal prior to the expiry of any contracts awarded under this process.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Commercial/Industrial Properties
Lot No
2
two.2.2) Additional CPV code(s)
- 66513200 - Contractor's all-risk insurance services
- 66515200 - Property insurance services
- 66515411 - Pecuniary loss insurance services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
The contracting authorities require cover for Commercial/Industrial properties incorporating Commercial & Industrial Properties, Business Interruption - Loss of Rent
Please note given the sharing of services it will be the intention to appoint a single supplier per lot for both Contracting Authorities.
Please see procurement documents for further information regarding lots.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The requirement will be subject to renewal prior to the expiry of any contracts awarded under this process.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Casualty
Lot No
3
two.2.2) Additional CPV code(s)
- 66516400 - General liability insurance services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
The contracting authorities require cover for Casualty incorporating Employers Liability, Public & Products Liability, Officials Indemnity, Land Charges, Libel and Slander, Professional Indemnity, Hirers Liability
Please note given the sharing of services it will be the intention to appoint a single supplier per lot for both Contracting Authorities.
Please see procurement documents for further information regarding lots.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The requirement will be subject to renewal prior to the expiry of any contracts awarded under this process.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Engineering Services
Lot No
4
two.2.2) Additional CPV code(s)
- 66519200 - Engineering insurance services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
The contracting authorities require cover for Engineering Services incorporating Engineering Insurance, Engineering Inspection Services, Engineering Business Interruption
Please note given the sharing of services it will be the intention to appoint a single supplier per lot for both Contracting Authorities.
Please see procurement documents for further information regarding lots.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The requirement will be subject to renewal prior to the expiry of any contracts awarded under this process.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Fidelity Guarantee
Lot No
5
two.2.2) Additional CPV code(s)
- 66513000 - Legal insurance and all-risk insurance services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
The contracting authorities require cover for Fidelity Guarantee.
Please note given the sharing of services it will be the intention to appoint a single supplier per lot for both Contracting Authorities.
Please see procurement documents for further information regarding lots.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The requirement will be subject to renewal prior to the expiry of any contracts awarded under this process.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Personal Accident
Lot No
6
two.2.2) Additional CPV code(s)
- 66512000 - Accident and health insurance services
- 66512100 - Accident insurance services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
The contracting authorities require cover for Personal Accident
Please note given the sharing of services it will be the intention to appoint a single supplier per lot for both Contracting Authorities.
Please see procurement documents for further information regarding lots.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The requirement will be subject to renewal prior to the expiry of any contracts awarded under this process.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Motor Fleet (Vale of White Horse Only)
Lot No
7
two.2.2) Additional CPV code(s)
- 66516100 - Motor vehicle liability insurance services
- 66516400 - General liability insurance services
- 66516500 - Professional liability insurance services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
Vale of White Horse District Council are the only council to require motor fleet cover.
Please see procurement documents for further information regarding lots.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The requirement will be subject to renewal prior to the expiry of any contracts awarded under this process.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
8
two.2.2) Additional CPV code(s)
- 66000000 - Financial and insurance services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
South Oxfordshire District Councils are also inviting a "package" bid from suppliers for a combination of Lot 1 - Property (including Computers, Contract Works, Business Interruption, Money and All Risks) and also Lot 3 - Casualty (including Employers Liability, Public and Products Liability, Officials Indemnity, Land Charges, Libel and Slander, Professional Indemnity and Hirers Liability)
Vale of White Horse District Council are also inviting a "package" bid from suppliers for a combination of Lot 1 - Property (including Computers, Contract Works, Business Interruption, Money and All Risks) Lot 3 - Casualty (including Employers Liability, Public and Products Liability, Officials Indemnity, Land Charges, Libel and Slander, Professional Indemnity and Hirers Liability) and Lot 7 Motor Fleet.
Please note given the sharing of services it will be the intention to appoint a single supplier per lot for both Contracting Authorities.
Please see procurement documents for further information regarding lots.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The requirement will be subject to renewal prior to the expiry of any contracts awarded under this process.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Service providers shall be authorised to write the classes of insurance listed subject to English law and jurisdiction of English Courts
All insurers must be authorised by the Prudential Regulation Authority and regulated by the Financial Conduct Authority
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Financial Services & Market Act 2000, Insurance Companies Act 1982 and other statutory modifications thereof, and associated obligations of the Financial Conduct Authority.
Insurers must be authorised to carry out business in the relevant classes of insurance listed in II.1.6. This competition does not include a requirement for insurance broking services and insurance brokers are not eligible to participate in the tender.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 July 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
2 July 2021
Local time
12:00pm
Place
Tenders for this requirement are to be submitted electronically through the Proactis e-procurement portal into a closed tender box
Information about authorised persons and opening procedure
one of two independent verifiers are authorised to access the closed tender box after the deadline above has passed.
This action, when completed, will open the submissions to the procurement team for the evaluation process to commence.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: The requirement will be subject to renewal prior to the expiry of any contracts awarded under this process.
six.3) Additional information
Please note given the sharing of services it will be the intention to appoint a single supplier per Lot for both Contracting Authorities. Please therefore ensure you are able to quote for both Contracting Authorities before submitting a bid. Failure to quote for the same Lot for both Contracting Authorities (South Oxford District Council & Vale of White Horse District Council) will result in your bid not being evaluated.
The only exception for this will be Lot 4 Motor Fleet which is only required by one of the Contracting Authorities.
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
The Royal Court of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom