- Lot 1. Mechanical Technical Requirements
- Lot 2. Ventilation & Air Conditioning
- Lot 3. Electrical
- Lot 4. Fire Detection, Alarm & Suppression Systems (FDASS)
- Lot 5. CCTV
- Lot 6. Access Control
- Lot 7. Security Alarms
- Lot 8. Building Fabric
- Lot 9. Fuel Dispensing Equipment
- Lot 10. Solar PV Servicing
- Lot 11. Building Energy Management System Maintenance
- Lot 12. Fire Door Inspection & Maintenance
- Lot 13. Estates Restoration Work
Scope
Reference
SWAST-5000-E
Description
There are 13 lots:
Lot 1 - Mechanical Technical Requirements
Lot 2 - Air Conditioning & Ventilation
Lot 3 - Inspection & Testing of Fixed Electrical Installations (EICR) Technical Requirements
Lot 4 - Fire detection, Alarm & Suppression Systems Technical Requirements
Lot 5 CCTV Technical Requirements
Lot 6 Technical Requirements - Access Control PPM
Lot 7 Intruder Alarm Planned Preventative Maintenance & Installation
Lot 8 Building Fabric - Technical Requirements
Lot 9 Fuel Dispensing & Fuel Tanks
Lot 10 Solar PV PPM
Lot 11 Technical Requirements - Building Energy Management System
Lot 12 Technical Requirements - Fire Door Inspection
Lot 13 Estate Restoration Requirements
Total value (estimated)
- £10,983,750 excluding VAT
- £13,180,500 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 31 January 2031
- Possible extension to 31 January 2035
- 9 years
Description of possible extension:
If the contracts are working well and specifications or particulars have not changed substantially,we will extend the contract by 1 x 24 months. If the contract is still working well and specifications or particulars have not changed substantially, we will extend by a further 24 months.
Main procurement category
Services
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Lot constraints
Description of how multiple lots may be awarded:
If there is a benefit to the contracting authority, SWAST reserve the rite to award all lots to one supplier, where the supplier wins the majority of the Lots.
Lot 1. Mechanical Technical Requirements
Description
Mechanical Reactive & Planned Maintenance to all SWAST sites
Lot value (estimated)
- £4,875,000 excluding VAT
- £5,850,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Ventilation & Air Conditioning
Description
Ventilation & Air Conditioning Planned & Reactive Maintenance to all relevant SWAST sites
Lot value (estimated)
- £1,023,750 excluding VAT
- £1,228,500 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Electrical
Description
Electrical (Emergency Lighting, 'PAT Testing', Fixed Wiring) to all SWAST sites
Lot value (estimated)
- £1,792,500 excluding VAT
- £2,151,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Fire Detection, Alarm & Suppression Systems (FDASS)
Description
Fire Detection, Alarm & Suppression Systems (FDASS) Maintenance to all relevant SWAST sites
Lot value (estimated)
- £251,250 excluding VAT
- £301,500 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. CCTV
Description
CCTV Reactive & Planned Maintenance to all relevant SWAST sites
Lot value (estimated)
- £243,750 excluding VAT
- £292,500 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. Access Control
Description
Access Control Reactive & Planned Maintenance to all relevant SWAST sites
Lot value (estimated)
- £243,750 excluding VAT
- £292,500 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 7. Security Alarms
Description
Security Alarms Reactive & Planned Maintenance to all relevant SWAST sites
Lot value (estimated)
- £56,250 excluding VAT
- £67,500 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 8. Building Fabric
Description
Building Fabric Reactive & Planned Maintenance to all relevant SWAST sites
Lot value (estimated)
- £967,500 excluding VAT
- £1,161,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 9. Fuel Dispensing Equipment
Description
Fuel Dispensing Equipment & Fuel Tank Assessments to all SWAST fuel tanks
Lot value (estimated)
- £847,500 excluding VAT
- £1,017,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 10. Solar PV Servicing
Description
Solar PV Servicing to SWAST sites as required
Lot value (estimated)
- £97,500 excluding VAT
- £117,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 11. Building Energy Management System Maintenance
Description
Building Energy Management System Maintenance Where appropriate
Lot value (estimated)
- £146,250 excluding VAT
- £175,500 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 12. Fire Door Inspection & Maintenance
Description
Fire Door Inspection & Maintenance for relevant SWAST sites
Lot value (estimated)
- £195,000 excluding VAT
- £234,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 13. Estates Restoration Work
Description
Estates Restoration Work as required
Lot value (estimated)
- £243,750 excluding VAT
- £292,500 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Mechanical Technical Requirements
Lot 2. Ventilation & Air Conditioning
Lot 3. Electrical
Lot 4. Fire Detection, Alarm & Suppression Systems (FDASS)
Lot 5. CCTV
Lot 6. Access Control
Lot 7. Security Alarms
Lot 8. Building Fabric
Lot 9. Fuel Dispensing Equipment
Lot 10. Solar PV Servicing
Lot 11. Building Energy Management System Maintenance
Lot 12. Fire Door Inspection & Maintenance
Lot 13. Estates Restoration Work
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
25 April 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
9 May 2025, 12:00pm
Submission address and any special instructions
https:www.atamis.co.uk
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
17 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 March 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Commercial Questionnaire | Costs associated with the planned maintenance and an hourly rate for the reactive work as needed. |
Cost | 50% |
| Technical Questionnaire | Technical questions that are either pass / fail or marked. There are standard questions for the tender and lot specific questions. |
Quality | 40% |
| Social Value | Questions marked for social value |
Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
There are 3 steps plus a Best and Final Offer.
Stage 1 is the issue of the ITT Pack and the submission of a Tender by each Tenderer wishing to participate in this process and the Intermediate Assessment of each Tender submission received by the Contracting Authority in accordance with this ITT Pack. The top 3 Tenderers per lot who have, following assessment of their Tender submissions against the Award Criteria, been evaluated as scoring the highest % of the score available following such assessment, shall be invited to participate in a presentation / Interview to the Contracting Authority (Stage 2).
Stage 2 Those Tenderers selected following the Intermediate Assessment of the Tenders submitted at Stage 1 of this procurement process shall be invited to attend a presentation/interview as further described in this Document 1 of the ITT Pack. After Presentations the scoring for the initial tender responses will be confirmed / corroborated and adjusted if applicable to reflect the extra information supplied during the Stage 2 process. The top scoring suppliers (a maximum of 2 suppliers per lot) after scores have been adjusted, will be invited to stage 3. This stage may not be required for all Lots.
Stage 3 Those Tenderers selected (maximum 2 per Lot) following the Intermediate Assessment of the Tenders submitted at Stage 1 and verified at Stage 2 of this procurement process shall be invited to attend one or more negotiation/dialogue meetings as further described in this Document 1 of the ITT Pack, in order to assist Tenderers to understand the Specification and to refine their solutions. This stage will not be subject to an Intermediate Assessment, but will allow a Best and Final Offer to be submitted. This stage may not be required for all Lots.
Followed by a Best and Final Offer from the 2 highest scoring tenderers per lot after stage 3.
Documents
Associated tender documents
https://www.atamis.com
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2. Locate the opportunity using 'My Proposals and Quotes' or in 'Find Opportunities'
3. Click Register Interest
SWAST-5000-E Reactive & Planned Maintenance (C343192)
Contracting authority
SOUTH WESTERN AMBULANCE SERVICE NHS FOUNDATION TRUST
- NHS Organisation Data Service: RYF
- Public Procurement Organisation Number: PQXD-1311-BRXL
Abbey Court, Eagle Way, Sowton Industrial Estate
Exeter
EX2 7HY
United Kingdom
Contact name: Steve Walker
Telephone: +447881352630
Email: procurement@swast.nhs.uk
Website: https://www.swast.nhs.uk
Region: UKK43 - Devon CC
Organisation type: Public authority - central government