Section one: Contracting authority
one.1) Name and addresses
Devon County Council
County Hall, Topsham Road
Exeter
EX2 4QD
Contact
Mr Oliver Reed
Telephone
+44 1392383000
Country
United Kingdom
NUTS code
UKK43 - Devon CC
National registration number
UKK43
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://www.supplyingthesouthwest.org.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://www.supplyingthesouthwest.org.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CP2023-20 Coroners Body Removal Contract
Reference number
CP2023-20
two.1.2) Main CPV code
- 98000000 - Other community, social and personal services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council is looking to procure Body Transfer services on behalf of HM Coroner. In the unfortunate case of a violent, sudden, or suspicious death it is the responsibility of the Coroner to remove bodies from the scene to a selected mortuary or body storage facility in order to complete the necessary investigation.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 6
two.2) Description
two.2.1) Title
North Devon
Lot No
1
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKK43 - Devon CC
two.2.4) Description of the procurement
A maximum of three Providers will be promoted to each Lot. These Providers will be ranked according to highest overall final evaluation score. The highest scoring provider will be the Primary provider for that geographical Lot/Zone with the other successful providers within the Lot (Zone) being the alternative (according to rank) if the primary provider is unable to provide the service. The Lots are coterminous with the Zones. Each Lot aligns with a geographical zone across the Devon County Council Coroner’s jurisdiction. The deceased is to be collected as directed by the Police Control Room and the Coroner's office and transported to North Devon District Hospital and any other location as directed by the Coroner.
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract or the framework agreement
Start date
1 September 2021
End date
31 August 2026
two.2) Description
two.2.1) Title
Torridge
Lot No
2
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKK43 - Devon CC
two.2.4) Description of the procurement
A maximum of three Providers will be promoted to each Lot. These Providers will be ranked according to highest overall final evaluation score. The highest scoring provider will be the Primary provider for that geographical Lot/Zone with the other successful providers within the Lot (Zone) being the alternative (according to rank) if the primary provider is unable to provide the service. The Lots are coterminous with the Zones. Each Lot aligns with a geographical zone across the Devon County Council Coroner’s jurisdiction. The deceased is to be collected as directed by the Police Control Room and the Coroner's office and transported to North Devon District Hospital and any other location as directed by the Coroner.
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract or the framework agreement
Start date
1 September 2021
End date
31 August 2026
two.2) Description
two.2.1) Title
West Devon
Lot No
3
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKK43 - Devon CC
two.2.4) Description of the procurement
A maximum of three Providers will be promoted to each Lot. These Providers will be ranked according to highest overall final evaluation score. The highest scoring provider will be the Primary provider for that geographical Lot/Zone with the other successful providers within the Lot (Zone) being the alternative (according to rank) if the primary provider is unable to provide the service. The Lots are coterminous with the Zones. Each Lot aligns with a geographical zone across the Devon County Council Coroner’s jurisdiction. The deceased is to be collected as directed by the Police Control Room and the Coroner's office and transported to North Devon District Hospital and any other location as directed by the Coroner.
two.2.6) Estimated value
Value excluding VAT: £125,000
two.2.7) Duration of the contract or the framework agreement
Start date
1 September 2021
End date
31 August 2026
two.2) Description
two.2.1) Title
Mid Devon
Lot No
4
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKK43 - Devon CC
two.2.4) Description of the procurement
A maximum of three Providers will be promoted to each Lot. These Providers will be ranked according to highest overall final evaluation score. The highest scoring provider will be the Primary provider for that geographical Lot/Zone with the other successful providers within the Lot (Zone) being the alternative (according to rank) if the primary provider is unable to provide the service. The Lots are coterminous with the Zones. Each Lot aligns with a geographical zone across the Devon County Council Coroner’s jurisdiction. The deceased is to be collected as directed by the Police Control Room and the Coroner's office and transported to North Devon District Hospital and any other location as directed by the Coroner.
two.2.6) Estimated value
Value excluding VAT: £85,000
two.2.7) Duration of the contract or the framework agreement
Start date
1 September 2021
End date
31 August 2026
two.2) Description
two.2.1) Title
East Devon
Lot No
5
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKK43 - Devon CC
two.2.4) Description of the procurement
A maximum of three Providers will be promoted to each Lot. These Providers will be ranked according to highest overall final evaluation score. The highest scoring provider will be the Primary provider for that geographical Lot/Zone with the other successful providers within the Lot (Zone) being the alternative (according to rank) if the primary provider is unable to provide the service. The Lots are coterminous with the Zones. Each Lot aligns with a geographical zone across the Devon County Council Coroner’s jurisdiction. The deceased is to be collected as directed by the Police Control Room and the Coroner's office and transported to North Devon District Hospital and any other location as directed by the Coroner.
two.2.6) Estimated value
Value excluding VAT: £150,000
two.2.7) Duration of the contract or the framework agreement
Start date
1 September 2021
End date
31 August 2026
two.2) Description
two.2.1) Title
Exeter
Lot No
6
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKK43 - Devon CC
two.2.4) Description of the procurement
A maximum of three Providers will be promoted to each Lot. These Providers will be ranked according to highest overall final evaluation score. The highest scoring provider will be the Primary provider for that geographical Lot/Zone with the other successful providers within the Lot (Zone) being the alternative (according to rank) if the primary provider is unable to provide the service. The Lots are coterminous with the Zones. Each Lot aligns with a geographical zone across the Devon County Council Coroner’s jurisdiction. The deceased is to be collected as directed by the Police Control Room and the Coroner's office and transported to North Devon District Hospital and any other location as directed by the Coroner.
two.2.6) Estimated value
Value excluding VAT: £140,000
two.2.7) Duration of the contract or the framework agreement
Start date
1 September 2021
End date
31 August 2026
Section four. Procedure
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 June 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.3) Additional information
The Council is looking to procure Body Transfer services on behalf of HM Coroner. In the unfortunate case of a violent, sudden, or suspicious death it is the responsibility of the Coroner to remove bodies from the scene to a selected mortuary or body storage facility in order to complete the necessary investigation.
A A maximum of three Providers will be promoted to each Lot. These Providers will be ranked according to highest overall final evaluation score. The highest scoring provider will be the Primary provider for that geographical Lot/Zone with the other successful providers within the Lot (Zone) being the alternative (according to rank) if the primary provider is unable to provide the service. The Lots are coterminous with the Zones. Each Lot aligns with a geographical zone across the Devon County Council Coroner’s jurisdiction. The deceased is to be collected as directed by the Police Control Room and the Coroner's office and transported to North Devon District Hospital and any other location as directed by the Coroner. The expected value is £750,000.
There will be a tenderer event held via Microsoft Teams on 10th June 2021 at 10am in relation to this tender. The event will be focussing on the Tender Process and will explain the ITT and the other documents as well as useful information to enable Tenderers to be ‘tender ready’. There will be an overview of the service requirement from commissioners of the service and there will be an opportunity to ask questions at the end of the event. Whilst every endeavour will be made to answer questions at this event, it may be necessary to respond at a later date. The presentations and questions and answers given will be made available via ProContract. To ensure that this event is of the most benefit, tendering organisations are encouraged to ensure that persons attending are the most appropriate i.e. persons who will be constructing and making decisions about any tender submitted. In order to book a place, please e-mail oliver.reed@devon.gov.uk for the meeting invite to be sent to you.