- Lot a2iSr000005jd2LIAQ. Mechanical
- Lot a2iSr000005jd3xIAA. Ventilation & Air Conditioning
- Lot a2iSr000005jd5ZIAQ. Electrical
- Lot a2iSr000005jd7BIAQ. Fire Detection, Alarm & Suppression Systems (FDASS)
- Lot a2iSr000005jd8nIAA. CCTV
- Lot a2iSr000005jdAPIAY. Access Control
- Lot a2iSr000005jdDdIAI. Security Alarms
- Lot a2iSr000005jeCvIAI. Building Fabric
- Lot a2iSr000005jeEXIAY. Fuel Dispensing Equipment & Fuel Tank
- Lot a2iSr000005jeG9IAI. Solar PV
- Lot a2iSr000005jeHlIAI. Building Energy Management System
- Lot a2iSr000005jeJNIAY. Fire Door Inspection
- Lot a2iSr000005jeKzIAI. Estates Restoration
Scope
Description
Reactive & Planned Maintenance for sites and equipment
Total value (estimated)
- £10,983,750 excluding VAT
- £13,180,500 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 31 January 2030
- Possible extension to 31 January 2034
- 8 years
Description of possible extension:
2 extensions of 24 months available
Main procurement category
Services
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKK - South West (England)
Lot constraints
Maximum number of lots a supplier can bid for: 12
Maximum number of lots a supplier can be awarded: 12
Description of how multiple lots may be awarded:
SWAST may award all lots to one principal supplier
Lot a2iSr000005jd2LIAQ. Mechanical
Description
Mechanical Reactive & Planned Maintenance
Lot value (estimated)
- £4,875,000 excluding VAT
- £5,850,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot a2iSr000005jd3xIAA. Ventilation & Air Conditioning
Description
Ventilation & Air Conditioning Planned & Reactive Maintenance
Lot value (estimated)
- £1,023,750 excluding VAT
- £1,228,500 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot a2iSr000005jd5ZIAQ. Electrical
Description
Electrical (Emergency Lighting, 'PAT Testing', Fixed Wiring)
Lot value (estimated)
- £1,792,500 excluding VAT
- £2,151,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot a2iSr000005jd7BIAQ. Fire Detection, Alarm & Suppression Systems (FDASS)
Description
Fire Detection, Alarm & Suppression Systems (FDASS) Maintenance
Lot value (estimated)
- £251,250 excluding VAT
- £301,500 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot a2iSr000005jd8nIAA. CCTV
Description
CCTV Reactive & Planned Maintenance
Lot value (estimated)
- £243,750 excluding VAT
- £292,500 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot a2iSr000005jdAPIAY. Access Control
Description
Access Control Reactive & Planned Maintenance
Lot value (estimated)
- £243,750 excluding VAT
- £292,500 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot a2iSr000005jdDdIAI. Security Alarms
Description
Security Alarms Reactive & Planned Maintenance
Lot value (estimated)
- £56,250 excluding VAT
- £67,500 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot a2iSr000005jeCvIAI. Building Fabric
Description
Building Fabric Reactive & Planned Maintenance
Lot value (estimated)
- £967,500 excluding VAT
- £1,161,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot a2iSr000005jeEXIAY. Fuel Dispensing Equipment & Fuel Tank
Description
Fuel Dispensing Equipment & Fuel Tank Assessments
Lot value (estimated)
- £847,500 excluding VAT
- £1,017,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot a2iSr000005jeG9IAI. Solar PV
Description
Solar PV Servicing
Lot value (estimated)
- £97,500 excluding VAT
- £117,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot a2iSr000005jeHlIAI. Building Energy Management System
Description
Building Energy Management System Maintenance
Lot value (estimated)
- £146,250 excluding VAT
- £175,500 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot a2iSr000005jeJNIAY. Fire Door Inspection
Description
Fire Door Inspection & Maintenance
Lot value (estimated)
- £195,000 excluding VAT
- £234,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot a2iSr000005jeKzIAI. Estates Restoration
Description
Estates Restoration Work as required
Lot value (estimated)
- £243,750 excluding VAT
- £292,500 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot a2iSr000005jd2LIAQ. Mechanical
Lot a2iSr000005jd3xIAA. Ventilation & Air Conditioning
Lot a2iSr000005jd5ZIAQ. Electrical
Lot a2iSr000005jd7BIAQ. Fire Detection, Alarm & Suppression Systems (FDASS)
Lot a2iSr000005jd8nIAA. CCTV
Lot a2iSr000005jdAPIAY. Access Control
Lot a2iSr000005jdDdIAI. Security Alarms
Lot a2iSr000005jeCvIAI. Building Fabric
Lot a2iSr000005jeEXIAY. Fuel Dispensing Equipment & Fuel Tank
Lot a2iSr000005jeG9IAI. Solar PV
Lot a2iSr000005jeHlIAI. Building Energy Management System
Lot a2iSr000005jeJNIAY. Fire Door Inspection
Lot a2iSr000005jeKzIAI. Estates Restoration
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
25 April 2025, 12:00pm
Submission type
Requests to participate
Tender submission deadline
9 May 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
26 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 17 September 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Commercial Questionnaire | Commercial Questionnaire |
Cost | 50.00% |
| Technical Questionnaire | Quality and Technical questions |
Quality | 40.00% |
| Social Value | Social Value questions |
Quality | 10.00% |
Other information
Payment terms
30 Days
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Reactive & Planned Maintenance
Contracting authority
South Western Ambulance Service NHS Foundation Trust
- Public Procurement Organisation Number: PQXD-1311-BRXL
Westcountry House, Abbey Court, Eagle Way, Sowton Industrial Estate
Exeter
EX2 7HY
United Kingdom
Contact name: Stephen Walker
Telephone: +44 1392261530
Email: stephen.walker@swast.nhs.uk
Website: https://www.swast.nhs.uk
Region: UKK43 - Devon CC
Organisation type: Public authority - central government