Section one: Contracting authority
one.1) Name and addresses
London Borough of Sutton
Civic Offices, St Nicholas Way
Sutton
SM1 1EA
Contact
Laila Khatun
procurement.contracts@sutton.gov.uk
Telephone
+44 2087704500
Country
United Kingdom
NUTS code
UKI63 - Merton, Kingston upon Thames and Sutton
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.londontenders.org/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.londontenders.org/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Holiday Activities & Food Programme (HAF) - DPS
Reference number
DN661873
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
We are ambitious for Children in Sutton and want to support all children to experience
positive outcomes. The London Borough of Sutton (‘the Council’) is commissioning Holiday
Activities and Food (HAF) Programme Provision funded by the Department for Education to
provide free holiday-enriching and physical activities with nutritious meals for children and
young people aged Reception to Year 11 receiving benefits-related free school meals. The
annual programme will cover the Spring, Summer and Christmas holidays.
Ambitious for Sutton provides a vision for the borough aimed at making Sutton a great place to live, work and raise a family. The provision of HAF activities for children and young people will help to support families and give children the best start in life. The London Borough of Sutton intends to allocate contracted funding to providers for delivery of the HAF programme who are able to achieve the intended outcomes of the programme, offer wide ranging provision and demonstrate value for money.
The Council is setting up a Flexible DPS for the delivery of this service which will be commissioned in accordance with Regulation 74 of the Public Contract Regulations 2015 (Light Touch Regime for Health and Social Care).
The deadline for receipt of tenders for the DPS Round 1 is 12:00 26th May 2023
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55243000 - Children's holiday-camp services
- 92000000 - Recreational, cultural and sporting services
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKI63 - Merton, Kingston upon Thames and Sutton
two.2.4) Description of the procurement
The Council is inviting Providers to join the Holiday Activities and Food Programme (HAF) Dynamic Purchasing System (DPS) to supply holiday club places to children resident in the Borough who are eligible to receive benefits-related free school meals. HAF holiday provision is for school aged children from reception to year 11.
Holiday clubs will take place during the Easter, Summer and Christmas school holidays and must provide each child with; a healthy meal; engaging and enriching activities; opportunities to be physically active; nutritional education.
The deadline for receipt of tenders for the DPS Round 1 is 12:00 26th May 2023
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
18
This contract is subject to renewal
Yes
Description of renewals
The initial DPS period will be approximately 18 months expiring in on 31st December 2024, unless otherwise terminated earlier, or extended by the Authority
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 December 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The High Court of England and Wales Royal Court of Justice
The Strand
London
WC2A
Country
United Kingdom