Section one: Contracting authority
one.1) Name and addresses
Leeds Trinity University
Brownberrie Lane
Mark Hayter
LS18 5HD
Telephone
+44 1132837100
Country
United Kingdom
NUTS code
UKE4 - West Yorkshire
Internet address(es)
Main address
https://www.leedstrinity.ac.uk/
Buyer's address
https://www.delta-esourcing.com/tenders/UK-title/6E379988TB
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Moodle Hosting
Reference number
ITS075LTU
two.1.2) Main CPV code
- 72212900 - Miscellaneous software development services and computer systems
two.1.3) Type of contract
Services
two.1.4) Short description
The university wishes to migrate its current Moodle provision to SaaS and seeks the services of a hosting company that has the expertise and resources required to meet our maintenance and technical support needs, ideally a Moodle Certified Partner.
two.1.5) Estimated total value
Value excluding VAT: £150,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
Main site or place of performance
Leeds
two.2.4) Description of the procurement
The key objectives and deliverables of this project are:
1.Migrate our Moodle environment to SaaS hosting. The chosen supplier will:
•Provide development, test, and live instances of Moodle
•Monitor and maintain our database, servers, and back-ups.
•Upgrade our systems and additional plug-ins
•Configure, maintain, and develop Moodle integration end points
•Troubleshoot problems and faults.
•Apply security patches to ensure that our VLE is not vulnerable to cyber-attacks.
•Act as a ‘trusted partner’ to proactively alert us to new technical developments, features and functionality, provide guidance on best practice, develop customisations, and share information on relevant trends in the sector to guide future VLE and Digital Learning strategy
2.Documentation/guidance for the Digital Learning Team on escalating problems and faults that they are unable to resolve to the third party.
3.Processes for notification, testing, scheduling and approval of upgrades and configuration changes
4.Academic staff and student user comms and guidance on any changes to the look and feel of the Moodle user interface e.g., changes to menu/block locations, terminology, and content creation processes
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £150,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
At the contract expiry, the contract is likely to be renewed by tender.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The university reserves the right to extend the contract for any period up to a maximum of two years, subject to satisfactory contract performance
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Moodle Certified Service Provider (Hosting)
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 June 2022
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
23 June 2022
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: at the expiry of the current contract, dependent on extensions having been invoked
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=688314636
GO Reference: GO-202256-PRO-20095952
six.4) Procedures for review
six.4.1) Review body
Leeds Trinity University
Brownberrie Lane
Leeds
LS18 5HD
Telephone
+44 1132837100
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Leeds Trinity University
Brownberrie Lane
Leeds
LS18 5HD
Telephone
+44 1132837100
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Leeds Trinity University
Brownberrie Lane
Leeds
LS18 5HD
Telephone
+44 1132837100
Country
United Kingdom