Tender

Moodle Hosting

  • Leeds Trinity University

F02: Contract notice

Notice identifier: 2022/S 000-011820

Procurement identifier (OCID): ocds-h6vhtk-0334c9

Published 6 May 2022, 12:05pm



Section one: Contracting authority

one.1) Name and addresses

Leeds Trinity University

Brownberrie Lane

Mark Hayter

LS18 5HD

Email

m.hayter@leedstrinity.ac.uk

Telephone

+44 1132837100

Country

United Kingdom

NUTS code

UKE4 - West Yorkshire

Internet address(es)

Main address

https://www.leedstrinity.ac.uk/

Buyer's address

https://www.delta-esourcing.com/tenders/UK-title/6E379988TB

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.delta-esourcing.com/tenders/UK-UK-Mark-Hayter:-Miscellaneous-software-development-services-and-computer-systems./6E379988TB

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Education


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Moodle Hosting

Reference number

ITS075LTU

two.1.2) Main CPV code

  • 72212900 - Miscellaneous software development services and computer systems

two.1.3) Type of contract

Services

two.1.4) Short description

The university wishes to migrate its current Moodle provision to SaaS and seeks the services of a hosting company that has the expertise and resources required to meet our maintenance and technical support needs, ideally a Moodle Certified Partner.

two.1.5) Estimated total value

Value excluding VAT: £150,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UKE42 - Leeds
Main site or place of performance

Leeds

two.2.4) Description of the procurement

The key objectives and deliverables of this project are:

1.Migrate our Moodle environment to SaaS hosting. The chosen supplier will:

•Provide development, test, and live instances of Moodle

•Monitor and maintain our database, servers, and back-ups.

•Upgrade our systems and additional plug-ins

•Configure, maintain, and develop Moodle integration end points

•Troubleshoot problems and faults.

•Apply security patches to ensure that our VLE is not vulnerable to cyber-attacks.

•Act as a ‘trusted partner’ to proactively alert us to new technical developments, features and functionality, provide guidance on best practice, develop customisations, and share information on relevant trends in the sector to guide future VLE and Digital Learning strategy

2.Documentation/guidance for the Digital Learning Team on escalating problems and faults that they are unable to resolve to the third party.

3.Processes for notification, testing, scheduling and approval of upgrades and configuration changes

4.Academic staff and student user comms and guidance on any changes to the look and feel of the Moodle user interface e.g., changes to menu/block locations, terminology, and content creation processes

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £150,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

At the contract expiry, the contract is likely to be renewed by tender.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: Yes

Description of options

The university reserves the right to extend the contract for any period up to a maximum of two years, subject to satisfactory contract performance

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Moodle Certified Service Provider (Hosting)


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

23 June 2022

Local time

5:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders

Date

23 June 2022

Local time

5:00pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: at the expiry of the current contract, dependent on extensions having been invoked

six.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

six.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To view this notice, please click here:

https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=688314636

GO Reference: GO-202256-PRO-20095952

six.4) Procedures for review

six.4.1) Review body

Leeds Trinity University

Brownberrie Lane

Leeds

LS18 5HD

Telephone

+44 1132837100

Country

United Kingdom

six.4.2) Body responsible for mediation procedures

Leeds Trinity University

Brownberrie Lane

Leeds

LS18 5HD

Telephone

+44 1132837100

Country

United Kingdom

six.4.4) Service from which information about the review procedure may be obtained

Leeds Trinity University

Brownberrie Lane

Leeds

LS18 5HD

Telephone

+44 1132837100

Country

United Kingdom