Scope
Reference
BBC EN 03993
Description
This contract opportunity relates to supplying Bedford Borough Council (the Client) with a comprehensive range of arboricultural services.
Typically, this will be for trees associated with the Council's Clean, Safe and Green Services which is responsible for managing trees in the Borough's highways, parks and amenity open spaces, equating to approximately 30,000 trees.
Commercial tool
Establishes a framework
Lot 1. Emergency (out of normal working hours) service
Description
Lot 1 - Emergency (out of normal working hours) service
Lot 2. Tree Maintenance Service
Description
Lot 2: Tree Maintenance Service
Lot 3. Tree Planting and establishment service
Description
Lot 3: Tree Planting and establishment service
Framework
Maximum percentage fee charged to suppliers
0%
Framework operation description
The Framework consists of 3 LOTs; Emergency Out of Hours Service, General Tree Maintenance Service & Tree Planting & establishment.
The Authority can either direct award to the highest ranked bidder of each LOT or run a further competition.
LOT 1 - 3 Suppliers appointed
1) Glendale Countryside Ltd
2) Simply Tree Services
3) Gristwood and Toms Ltd
LOT 2 - 2 Suppliers appointed
1) Eden Tree Specialists Ltd
2) Glendale Countryside Ltd
LOT 3 - 3 Supplier appointed
1) Gristwood and Toms Ltd
2) Simply Tree Services
3) Glendale Countryside Ltd
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Contract 1. Lot 1. Emergency (out of normal working hours) service
Lots
Lot 1. Emergency (out of normal working hours) service
Supplier
Contract value
- £50,634 excluding VAT
- £60,760.80 including VAT
Framework lot values may be shared with other lots
Below the relevant threshold
Date signed
14 January 2026
Contract dates
- 12 March 2026 to 11 March 2030
- Possible extension to 11 March 2031
- 5 years
Description of possible extension:
12 months
Main procurement category
Services
CPV classifications
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
- 77211600 - Tree seeding
Contract locations
- UKH - East of England
Key performance indicators
| Name | Description |
|---|---|
| Work Response Times | Emergency call-outs to be attended to within 90 minutes of receiving the call-out. Emergency call-outs answered within 5 minutes of first point of contact Details of all attended emergency call-outs,... |
| Invoice Management | Ensure prompt invoicing for all completed call-outs 30 days from completion |
| Health and Safety | Provide self audited information to ensure that all site health and safety requirements are met such as the use of PPE, relevant signage and completion of site specific risk assessment on application... |
Signed contract documents
Contract Terms - BBC - Glendale Countryside - LOT 1 Final v2.docx (Redacted).pdf
Signed contract with redacted phone numbers and emails.
Contract 2. Lot 2. Tree Maintenance Service
Lots
Lot 2. Tree Maintenance Service
Supplier
Contract value
- £950,180 excluding VAT
- £1,140,216 including VAT
Framework lot values may be shared with other lots
Above the relevant threshold
Date signed
9 February 2026
Contract dates
- 12 March 2026 to 11 March 2030
- Possible extension to 11 March 2031
- 5 years
Description of possible extension:
One extension of 12 months
Main procurement category
Services
CPV classifications
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
- 77211600 - Tree seeding
Contract locations
- UKH - East of England
Key performance indicators
| Name | Description |
|---|---|
| Work Order Scheduling | After works orders are issued, provide the client with a weekly programme for forthcoming works at the end of each preceding week |
| Work Response Times | Details of uncompleted or incomplete individual works and schedules of works beyond the specified time limit for each item schedule of works. To be provided on a weekly basis. |
| Invoice Management | Ensure prompt invoicing for all completed work schedules 30 days from completion |
| Work Quality | Provide the client with self audited information at least twice a month to ensure completed works meet the requirements of the work specification and quality to BS3998:2010 (and subsequent... |
| Health & Safety | Provide the client with self audited information at lease twice a month to ensure that all site health and safety requirements are met such as use of PPE, signage and traffic management. Random... |
Signed contract documents
Contract Terms - BBC - Eden Tree Specialists - LOT 2 Final v2 (Redacted).pdf
Signed contract with redacted phone numbers and emails.
Contract 3. Lot 3. Tree Planting and establishment service
Lots
Lot 3. Tree Planting and establishment service
Supplier
Contract value
- £542,683.83 excluding VAT
- £651,220.59 including VAT
Framework lot values may be shared with other lots
Above the relevant threshold
Date signed
9 February 2026
Contract dates
- 12 March 2026 to 11 March 2030
- Possible extension to 11 March 2031
- 5 years
Description of possible extension:
One period of 12 months
Main procurement category
Services
CPV classifications
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
- 77211600 - Tree seeding
Contract locations
- UKH - East of England
Key performance indicators
| Name | Description |
|---|---|
| Work Order Scheduling | Provide the Client with a weekly programme for forthcoming works at the end of each preceding week |
| Work Response Times | Provide the Client email confirmation of all completed works to include work schedule reference including the date of completion on a weekly basis. |
| Invoice Management | Ensure prompt invoicing for all completed call-outs 30 days from completion |
| Work Quality | Provide self audited information at least twice a month to ensure completed works meet the requirements of the Client's work specification and quality to BS8545:2014 (and subsequent ammendments).... |
| Health & Safety | Provide self audited information at least twice a month to ensure that all site health and safety requirements are met such as use of PPE, signage, traffic management and completion of site specific... |
Signed contract documents
Contract Terms - BBC - Gristwood and Toms - LOT 3 Final v2 (Redacted).pdf
Signed contract with phone numbers and emails redacted.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Suppliers
EDEN TREE SPECIALISTS LTD
- Companies House: 10441870
- Public Procurement Organisation Number: PXJL-6662-BRPV
9 Goldington Road
Bedford
MK40 3JY
United Kingdom
Region: UKH24 - Bedford
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 2. Lot 2. Tree Maintenance Service
GLENDALE COUNTRYSIDE LIMITED
- Companies House: 02121098
- Public Procurement Organisation Number: PHDB-1755-BJLL
The Stables Duxbury Park
Chorley
PR7 4AT
United Kingdom
Email: busdev@glendale-services.co.uk
Website: http://www.glendale-services.co.uk
Region: UKD47 - Chorley and West Lancashire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Lot 1. Emergency (out of normal working hours) service
GRISTWOOD AND TOMS LIMITED
- Companies House: 02665293
- Public Procurement Organisation Number: PTXX-3967-NVGQ
Nursery Court
Windlesham
GU20 6LQ
United Kingdom
Email: Tenders@gristwoodandtoms.co.uk
Website: http://www.gristwoodandtoms.co.uk
Region: UKJ25 - West Surrey
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 3. Lot 3. Tree Planting and establishment service
Contracting authority
Bedford Borough Council
- Public Procurement Organisation Number: PLCV-4616-VTHL
Borough Hall, Cauldwell Street
Bedford
MK42 9AP
United Kingdom
Email: leon.clancy@bedford.gov.uk
Region: UKH24 - Bedford
Organisation type: Public authority - sub-central government