Section one: Contracting authority
one.1) Name and addresses
West Sussex County Council
County Hall, West Street
Chichester
PO19 1RQ
Contact
WSCC Procurement Team
bsdprocurement@westsussex.gov.uk
Country
United Kingdom
NUTS code
UKJ27 - West Sussex (South West)
Internet address(es)
Main address
https://www.westsussex.gov.uk/default.aspx
Buyer's address
https://www.westsussex.gov.uk/default.aspx
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://atamis-7669.my.site.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WSCC - Pseudo Framework - Provision of Care and Support at Home Services 2024
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Under the Care Act 2014, the Council has duties and responsibilities to provide services that prevent or delay a person’s care needs increasing, provide information and advice that enables people to make good decisions about care and support and stimulate activity to provide a range of good-quality services for people to choose from.
Care and Support at Home Services are commissioned to support the Council’s aims to ensure that in later life:
• West Sussex is a good place to grow old
• People feel safe and secure
• People have opportunities to thrive
• People are healthy and well
• People feel part of their community
These Services are commissioned to support Customer’s eligible social care needs, where care and support at home services are the most appropriate solution to deliver the outcomes that have been identified. The Services will provide care and support at home to adults aged 18 and over who have eligible care needs as defined within the Care Act 2014.
two.1.5) Estimated total value
Value excluding VAT: £305,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 – Day Time Domiciliary Care and Support at Home
Lot No
Lot 1
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKJ27 - West Sussex (South West)
Main site or place of performance
https://www.westsussex.gov.uk/default.aspx
two.2.4) Description of the procurement
Lot 1 is care and support delivered between the hours of 07:00 and 22:00 seven (7) days per week in accordance with the customers support plan. This may include regulated activity under a CQC registration.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £40,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
15 July 2024
End date
14 July 2031
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 – Overnight Care
Lot No
Lot 2
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKJ27 - West Sussex (South West)
Main site or place of performance
https://www.westsussex.gov.uk/default.aspx
two.2.4) Description of the procurement
Lot 2 is overnight care which is care that is provided between the hours of 22:00 and 07:00. It can be for periodic visits or for an extended period overnight. This service requires a ‘Waking Night’ care worker who is able to provide personal care, in accordance with the customer’s support plan, as required. This may include regulated activity under a CQC registration.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
15 July 2024
End date
14 July 2031
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 – Live-In Care
Lot No
Lot 3
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKJ27 - West Sussex (South West)
Main site or place of performance
https://www.westsussex.gov.uk/default.aspx
two.2.4) Description of the procurement
Lot 3 is live-in care which is care that is provided around the clock by one care worker or a team of carer workers where the care worker lives with the customer in their home. This provides constant assurance that the customer is accompanied to ensure safety. This service does not require the care worker to be providing personal care continuously, as part of the service is to be a constant presence to ensure the safety of the customer. It is appropriate that the care worker is provided with a bed and private area to sleep however they will be expected to wake up when the customer needs assistance. Such interruptions should not normally occur more than twice per night.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
15 July 2024
End date
14 July 2031
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Rounds Provision
Lot No
Lot 4
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKJ27 - West Sussex (South West)
Main site or place of performance
https://www.westsussex.gov.uk/default.aspx
two.2.4) Description of the procurement
Lot 4 is Rounds Provision which is care that is purchased in a block and called off as and when required. The terms and conditions of this will be set out in any future mini competition/s for the round. These rounds will give priority to a provider to be awarded packages of care within the designated confines of the round.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £320,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
15 July 2024
End date
14 July 2031
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 - Emergency Provision, Including Responses to Provider Failure
Lot No
Lot 5
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKJ27 - West Sussex (South West)
Main site or place of performance
https://www.westsussex.gov.uk/default.aspx
two.2.4) Description of the procurement
Lot 5 is emergency provision which is care that will be called off in the event of an urgent situation which may require a large-scale response. Packages may be grouped together for bidding and response times may be shortened, dependent on the requirements of the situation. The terms and conditions of this will be set out in any future mini competition/s dependent on the situation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
15 July 2024
End date
14 July 2031
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Full details can be found inn the tender pack.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
The Services are deemed to be health, social and related services (Schedule 3 Social and “social and other specific services”) for the purposes of the Public Contracts Regulations 2015 (SI 2015/102) (the “Regulations”). As the value of the Services exceeds the threshold of the “light touch” procurement regime set out in Chapter 3 Section 7 of the 2015 Regulations, the Regulations will apply for th
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
13 May 2024
Local time
1:00pm
Changed to:
Date
16 May 2024
Local time
1:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
14 May 2024
Local time
9:00am
Place
West Sussex
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The Council has scheduled a virtual Bidder’s Briefing as detailed below.
All Bidders are invited to join the Bidders Briefing, attendance is encouraged, and all content along with questions and responses will be shared via the e-sourcing portal after the event:
Session: Bidders Briefing
Date: Thursday 18th April 2024
Time: 12:00 – 13:30
Location: Online – Microsoft Teams
Agenda: • Overview of the requirement
• Explanation of process
• Question and answer session
• How to use the e-sourcing Portal
• How bidders can respond to the tender.
RSVP: Please send a message on the e-Sourcing Portal by 5pm Tuesday 16th April 2024 and advise who from your organisation will be attending, along with their direct email address. A link to the meeting will then be provided via email. Please note if we receive your request to join the briefing after this time, we cannot guarantee you will be able to attend. Please ensure you include your email address in the message. If an email address is not provided, we cannot invite you to the event.
six.4) Procedures for review
six.4.1) Review body
Cabinet Office - Public Procurement Review Service
1 Horse Guards Road
London
SW1A 2HQ
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/cabinet-office
six.4.2) Body responsible for mediation procedures
West Sussex County Council
County Hall, West Street
Chichester
PO19 1RQ
Country
United Kingdom
Internet address
https://www.westsussex.gov.uk/default.aspx
six.4.4) Service from which information about the review procedure may be obtained
Cabinet Office - Public Procurement Review Service
1 Horse Guards Road
London
SW1A 2HQ
Country
United Kingdom