Section one: Contracting authority
one.1) Name and addresses
East Cambridgeshire District Council
The Grange, Nutholt Lane
Ely
CB7 4EE
Contact
Chris Nunn
procurement2@cambridgeshire.gov.uk
Country
United Kingdom
NUTS code
UKH12 - Cambridgeshire CC
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=5395911c-5dcc-ec11-8114-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=5395911c-5dcc-ec11-8114-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Supply and Installation of External Digital Signage In and Around the City of Ely.
Reference number
DN610628
two.1.2) Main CPV code
- 32321200 - Audio-visual equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
East Cambridgeshire District Council requires the supply and installation of external digital signage in and around the city of Ely.
This will include:
• A minimum of 10 digital screens
• Internal media players for each screen to enable scheduled content (graphics and video) to play on the units when not in use
• An offer of maintenance and support for a minimum of three years
• Installation of the screens including all civils works, power, sign installation works etc.
two.1.5) Estimated total value
Value excluding VAT: £190,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 34928470 - Signage
- 45231000 - Construction work for pipelines, communication and power lines
- 45233293 - Installation of street furniture
- 50340000 - Repair and maintenance services of audio-visual and optical equipment
- 51310000 - Installation services of radio, television, sound and video equipment
two.2.3) Place of performance
NUTS codes
- UKH12 - Cambridgeshire CC
two.2.4) Description of the procurement
East Cambridgeshire District Council requires the supply and installation of external digital signage in and around the city of Ely.
This will include:
• A minimum of 10 digital screens
• Internal media players for each screen to enable scheduled content (graphics and video) to play on the units when not in use
• An offer of maintenance and support for a minimum of three years
• Installation of the screens including all civils works, power, sign installation works etc.
• The Tenderer is responsible for the design, checking and installation of the required foundations including liaising with the DNO to provide connectivity. These and the costs for the removal of the existing Tourist Information Points (where applicable) should be included in the overall price provided by the potential contractor.
• It will be the responsibility of the successful bidder to also provide specific and relevant risk assessments and method statements for the installation of each device.
• It will be the responsibility of the successful bidder to consider and ensure that the installation of the devices, including the groundworks, complies with Construction design Management (CDM) regulations where it may apply. Health and safety in construction HSG150 (hse.gov.uk).
The Contractor will provide;
• A programme to include each individual element of the works i.e. civils works, power, sign installation works etc. The information provided in the programme should include working hours and accurate duration and must abide by the constraints below with return of the tender.
• ECDC require a lead in time of no more than 4 weeks, followed by an installation period of around 4 weeks to allow for unforeseen issues.
• Vehicular and Pedestrian access to all premises in the area of the works shall be maintained unless written agreement is obtained from ECDC.
• The contractor will be required to comply with the standard working conditions and application timescales of the Streetworks. The contractor is required to obtain this information if needed to allow this price to be submitted.
• The contractor will be permitted to place Traffic Management ‘off peak’ only, unless agreed in writing by East Cambridgeshire District Council. This is to be reflected in the returned price
• The normal working hours will be 8am – 6pm on weekdays. No working permitted outside of this without agreement in writing from ECDC.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £190,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 June 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
10 June 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
East Cambridgeshire District Council
The Grange, Lynn Road
Ely
CB7 4EE
Country
United Kingdom