Section one: Contracting authority
one.1) Name and addresses
Delt Shared Services Limited
Building 2, Derriford Business Park
Plymouth
PL6 5QZ
Contact
MRS Joanna Powell
joanna.powell@deltservices.co.uk
Telephone
+44 1752581864
Country
United Kingdom
Region code
UKK - South West (England)
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Mail Tender
Reference number
DN707169
two.1.2) Main CPV code
- 64100000 - Post and courier services
two.1.3) Type of contract
Services
two.1.4) Short description
In its operational portfolio, Delt currently deliver over 600,000 items through their mail services. Delt have sourced a company to provide the collection and delivery of these items.
The overarching rationale for the project was to implement at pace a best of breed, Mail Service, with a solution that is flexible and easily scalable to allow for future growth with easy onboarding of new requirements.
This contract has been awarded to DHL.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,721,552.50
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
The requirements are as follows:
• Collection and delivery of physical mail items up to 2kg, standard or large letter size from the Plymouth area for delivery throughout the UK. All items are to be delivered as 2nd class mail items.
• Mail Sortation
• Postal impression and return address for all items.
• Suppliers are required to facilitate a collection on a Monday, Wednesday, and Friday during offices hours (8am – 4pm), a specified time should be agreed before the start of the contract and should be the same time on each of the days. Delt will not accept any more than 3 collections per week.
• Suppliers must be able to provide a weekly report which covers volumes collected broken down by readable and unreadable on each collection date.
• Suppliers must be able to mobilise services ahead of the contract start date which will be 1st April 2024.
• Suppliers must be able to supply 80 trays per week and the trolley required for this collection.
• Suppliers must confirm the location where the mail will be sorted
Account Management
• The supplier will allocate an Account Manager to partner and support us on our strategic
goals/plans and attend regular service review meetings.
• The supplier will provide a single point of contact to escalate any issues with collections or
delivery of trays.
two.2.5) Award criteria
Cost criterion - Name: Pricing Schedule / Weighting: 70
Cost criterion - Name: Interview / Weighting: 5
Cost criterion - Name: Quality / Weighting: 25
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-001730
Section five. Award of contract
Contract No
1
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 March 2024
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
DHL eCommerce UK Limited t/a UK Mail
120 Buckingham Avenue
Slough
SL1 4LZ
Telephone
+44 7929652214
Country
United Kingdom
NUTS code
- UKK - South West (England)
Internet address
https://www.dhl.com/gb-en/home.html
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,721,552.50
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Plymouth Combined Court Centre
The Law Courts, Armada Way
Plymouth
PL1 2ER
Country
United Kingdom