Scope
Reference
RMandC/2025/HPS/479
Description
Harrison Primary School is putting its catering contract out to tender with a contract start date of 1st September 2025. Currently on roll is 255 pupils in KS1 and 360 pupils in KS2. See SQ Document Part 1 for more details.
Total value (estimated)
- £1 excluding VAT
- £1 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2028
- Possible extension to 31 August 2030
- 5 years
Description of possible extension:
Renewal possible after 3 years subject to satisfactory performance.
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Contract locations
- UKJ35 - South Hampshire
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
17 April 2025, 1:00pm
Submission type
Requests to participate
Deadline for requests to participate
17 April 2025, 1:00pm
Submission address and any special instructions
You can submit your SQ response via the mytenders portal https://www.mytenders.co.uk. Or to be emailed to the school and RM&C Consultants Ltd as detailed in the Part 1 Document. Please do not embed your documents into the Part 2 document, provide your addition documents / policies as attachments.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
17 June 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Scoring Example | Please complete the SQ Part 2 document and use the Scoring Example to see what you will score. |
Quality |
Weighting description
The Selection Question response will be scored using the scoring example attached.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The first stage is the SQ's will be scored against the advertised template and the School will invite up to five companies achieving the pass mark for interview (you may achieve the pass mark but not be selected for the ITT stage), provided at least five suitable companies achieve the pass mark.
Reduced tendering period
Yes
State of urgency - minimum 10 days
Documents
Associated tender documents
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=594288
HPS SQ Document Part 1
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=594289
HPS SQ Document Part 2
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=594290
HPS SQ Scoring Example
Contracting authority
Harrison Primary School
- Public Procurement Organisation Number: PMRR-9696-PMCZ
Harrison Road
Fareham
PO16 7EQ
United Kingdom
Contact name: Lauren Pidgeon
Region: UKJ35 - South Hampshire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
RM&C Consultants Ltd
Summary of their role in this procurement: Management Consultants in providing tender management to Schools/Trusts
- Companies House: 04208069
Suthernwood View, Woodcote Road
South Stoke, Reading
RG8 0JJ
United Kingdom
Contact name: Tim Allen
Telephone: +44 7990327563
Email: Tim.allen@rmandcconsultants.co.uk
Website: http://www.rmandcconsultants.co.uk
Region: UKJ14 - Oxfordshire