Section one: Contracting authority
one.1) Name and addresses
Dorset HealthCare University NHS Foundation Trust
Sentinel House, 4-6 Nuffield Road
Poole
BH17 0RB
Contact
Craig Miles
Telephone
+44 1202277277
Country
United Kingdom
NUTS code
UKK2 - Dorset and Somerset
National registration number
United Kingdom
Internet address(es)
Main address
https://www.dorsethealthcare.nhs.uk
Buyer's address
https://www.dorsethealthcare.nhs.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Poole:-Repair-and-maintenance-services./77Z95WC367
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Air Conditioning, Heat Pumps, Ventilation & Refrigeration Maintenance
Reference number
DH175
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Dorset HealthCare University NHS Foundation Trust is largest provider of community and mental health services in Dorset. We are currently looking to appoint a contractor(s) to conduct planned preventative maintenance on all the Trust Air Conditioning, Heat Pump, Ventilation & Refrigeration units located at various sites across Dorset. There will be 5 Lots.
- Split Systems/ Heat Pumps/DX Split Systems
- Cold Rooms and Walk in Freezers
- Medical Fridges and Freezers
- Reverse Heat Pump Units (Clivet)
- Free Standing Fridges
The successful contractor(s) will be expected to conduct a comprehensive planned preventative maintenance service including reactive works on an ad-hoc basis for all the Trusts assets in conjunction with the lots specified above. The contractor(s) will also be required to provide the necessary infrastructure to be able support the Trust with the planned routine visits and the reactive call outs in accordance with the specification.
two.1.5) Estimated total value
Value excluding VAT: £366,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 5
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Offers will be invited for one or more of 5 lots detailed herein:
The Awarding Authority retains the right to determine if it should let a specific lot and is not required to let any or all lots.
The Awarding Authority does not commit to letting a contract(s) for any or all the components above, should it become evident that it is not economically advantageous to do so.
two.2) Description
two.2.1) Title
Split Systems/ Heat Pumps/ DX Split Systems
Lot No
1
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 42500000 - Cooling and ventilation equipment
- 42511110 - Heat pumps
two.2.3) Place of performance
NUTS codes
- UKK2 - Dorset and Somerset
Main site or place of performance
Dorset and Somerset
two.2.4) Description of the procurement
Dorset HealthCare University NHS Foundation Trust is largest provider of community and mental health services in Dorset. We are currently looking to appoint a number of contractors to conduct planned preventative maintenance on all the Trust Air Conditioning, Heat Pump, Ventilation & Refrigeration units located at various sites across Dorset. This is LOT 1.
- Split Systems/ Heat Pumps/DX Split Systems
The successful contractor will be expected to conduct a comprehensive planned preventative maintenance service including reactive works on an ad-hoc basis for all the Trusts assets in conjunction with the lot specified above. The contractor will also be required to provide the necessary infrastructure to be able support the Trust with the planned routine visits and the reactive call outs in accordance with the specification.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 60
Cost criterion - Name: Financial / Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £153,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract can be extended by up to 24 months by mutual agreement
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/77Z95WC367
two.2) Description
two.2.1) Title
Cold Rooms and Walk in Freezers
Lot No
2
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 39711100 - Refrigerators and freezers
- 39711110 - Refrigerator-freezers
- 39711120 - Freezers
two.2.3) Place of performance
NUTS codes
- UKK2 - Dorset and Somerset
Main site or place of performance
Dorset and Somerset
two.2.4) Description of the procurement
Dorset HealthCare University NHS Foundation Trust is largest provider of community and mental health services in Dorset. We are currently looking to appoint a contractor(s) to conduct planned preventative maintenance on all the Trust Air Conditioning, Heat Pump, Ventilation & Refrigeration units located at various sites across Dorset. This is Lot 2.
LOT 2 - Cold Rooms and Walk in Freezers
The successful contractor will be expected to conduct a comprehensive planned preventative maintenance service including reactive works on an ad-hoc basis for all the Trusts assets in conjunction with the lots specified above. The contractor will also be required to provide the necessary infrastructure to be able support the Trust with the planned routine visits and the reactive call outs in accordance with the specification.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 60
Cost criterion - Name: Financial / Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £66,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract can be extended by up to 24 months by mutual agreement
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Medical Fridges and Freezers
Lot No
3
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 39711100 - Refrigerators and freezers
- 39711110 - Refrigerator-freezers
- 50421000 - Repair and maintenance services of medical equipment
two.2.3) Place of performance
NUTS codes
- UKK2 - Dorset and Somerset
Main site or place of performance
Dorset and Somerset
two.2.4) Description of the procurement
Dorset HealthCare University NHS Foundation Trust is largest provider of community and mental health services in Dorset. We are currently looking to appoint a contractor(s) to conduct planned preventative maintenance on all the Trust Air Conditioning, Heat Pump, Ventilation & Refrigeration units located at various sites across Dorset. This is LOT 3
LOT 3- Medical Fridges and Freezers
The successful contractor will be expected to conduct a comprehensive planned preventative maintenance service including reactive works on an ad-hoc basis for all the Trusts assets in conjunction with the lots specified above. The contractor will also be required to provide the necessary infrastructure to be able support the Trust with the planned routine visits and the reactive call outs in accordance with the specification.
Medical Fridges and Freezers- To provide planned preventative and reactive Maintenance to the Trusts assets.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 60
Cost criterion - Name: Financial / Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £6,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract can be extended by up to 24 months by mutual agreement
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Reverse Heat Pump Units (Clivet)
Lot No
4
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 42511110 - Heat pumps
two.2.3) Place of performance
NUTS codes
- UKK2 - Dorset and Somerset
Main site or place of performance
Dorset and Somerset
two.2.4) Description of the procurement
Dorset HealthCare University NHS Foundation Trust is largest provider of community and mental health services in Dorset. We are currently looking to appoint a contractor(s) to conduct planned preventative maintenance on all the Trust Air Conditioning, Heat Pump, Ventilation & Refrigeration units located at various sites across Dorset. This is Lot 4.
- Reverse Heat Pump Units (Clivet)
The successful contractor will be expected to conduct a comprehensive planned preventative maintenance service including reactive works on an ad-hoc basis for all the Trusts assets in conjunction with the lots specified above. The contractor will also be required to provide the necessary infrastructure to be able support the Trust with the planned routine visits and the reactive call outs in accordance with the specification.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 60
Cost criterion - Name: Financial / Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £141,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract can be extended by up to 24 months by mutual agreement
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Free Standing Fridges
Lot No
5
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 39711100 - Refrigerators and freezers
- 39711110 - Refrigerator-freezers
two.2.3) Place of performance
NUTS codes
- UKK2 - Dorset and Somerset
Main site or place of performance
Dorset and Somerset
two.2.4) Description of the procurement
Dorset HealthCare University NHS Foundation Trust is largest provider of community and mental health services in Dorset. We are currently looking to appoint a contractor(s) to conduct planned preventative maintenance on all the Trust Air Conditioning, Heat Pump, Ventilation & Refrigeration units located at various sites across Dorset. This is LOT 5.
- Free Standing Fridges
**Please note that this Lot is listed as an option within the specification as we are interested to receive financial submissions and therefore the award for this LOT will be based on the total financial envelope and the Trust retain the ability not to award this lot to any supplier.
Dependant on an award for this Lot, the successful contractor will be expected to conduct a comprehensive planned preventative maintenance service including reactive works on an ad-hoc basis for all the Trusts assets in conjunction with the lots specified above. The contractor will also be required to provide the necessary infrastructure to be able support the Trust with the planned routine visits and the reactive call outs in accordance with the specification.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 60
Cost criterion - Name: Financial / Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £1
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract can be extended by up to 24 months by mutual agreement
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 June 2021
Local time
2:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
9 July 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Poole:-Repair-and-maintenance-services./77Z95WC367
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/77Z95WC367
GO Reference: GO-2021526-PRO-18302192
six.4) Procedures for review
six.4.1) Review body
Dorset Health Care University NHS Foundation Trust
Sentinel House, 4-6 Nuffield Road
Poole
BH17 0RB
Telephone
+44 1202277277
Country
United Kingdom
Internet address
https://www.dorsethealthcare.nhs.uk/
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Trust will incorporate a mandatory Ten (10) day standstill period before any contract is awarded.